Project Officer at ICS- SP Africa

Roles and responsibilities

Project implementation

• Train parent facilitators to provide, skilful parenting training ,advisory services and referral support to parents
• Facilitate parent educators to implement and train parents on parenting skills, PEE and how to partner with schools
• Community awareness and outreach on parenting and importance of parental involvement in education
• Facilitate partnerships with community organizations to provide support and resources for parent engagement
• Conduct annual case conferencing for families to share information about their children’s goals, strengths, and special talents
• Train school leadership and teachers on PEE and importance of parental engagement
• Train school leadership and teachers on how to create respectful, reciprocal relationships that support and empower parents and strategies that promote parental engagement and partnerships
• Promote standards for safe and protective learning environments
• Provide guidance that support parent/ teacher conferences and meetings

Project monitoring and reporting

• Prepare periodic reports, financial reports and records on project activities on a timely basis ,
• Monitor progress, ensures adherence and evaluates first line performance of the project
• Receive monthly reports from Field officers and community facilitators, review and refine before sharing with Programme officer
• Highlight areas of concern vis-à-vis the project performance indicators agreed upon
• Collate lessons learnt, success factors and facilitates dissemination as necessary, including providing content to the communication unit for the development of materials
• Periodically monitor and update beneficiary database of the projects and update in before finally sharing with Programme officer well as other interested departments
• Update project documentation on a timely basis

Networking and resource mobilization

• Maintain effective interface with government authorities MOE, DCS and TSC as well as broader network of stakeholders at implementation level
• Contribute to the development of proposals, project concepts and communication materials for visibility and fundraising
• Mobilize and organize school -community meetings and community service learning opportunities
• Build strong relationships between the school and community organizations to improve the school and parental engagement
• Represent the organization in meetings and networks at project level and as assigned

Human Resource Management

• Supervise field staff and community volunteers by articulating performance and behavioral expectations, displaying model behaviour, maintaining open lines of communication and being clear about roles and relationships
• Organize meetings on regular basis with designated field staff and community facilitators to foster positive relationships
• Support field staff and community facilitators in formulating performance objectives and indicators and conducts performance reviews
• Support development of field staff and facilitators by initiating mentorship and coaching processes
• Coordinate recruitment of community volunteers
• Proactively identifies and resolves field staff and community facilitator conflicts and concerns

Financial Management

• Scrutinize funds requests by field staff and community facilitators and approves or recommends them as appropriate
• Ensure proper accountability of fund requests by self and other field staff

Requirements

• At least 3 years proven project implementation experience
• Extensive understanding of child, family, community engagement approaches development and programming trends.
• Strong project administration experience
• Sound understanding of community engagement and facilitation approaches
• Implementation knowledge of child development and child wellbeing programmes
• Strong interpersonal, communication, facilitation and presentation skills
• Basic degree in social sciences /development studies/ community development or related disciplines.

Qualifications, Skills and Experience

• Degree in Social Sciences or its equivalent.
• Minimum of 3 years of work experience in project implementation position in a relevant project targeting children and families and communities to care for children.
• Experience working with vulnerable children, teachers and their families.
• Practical experience working in collaboration with the Department of Children Services, Ministry of education Department of gender and social services.
• Experience with lifeskills training in schools
• Good writing skills, including case studies.
• Experience in activity budgeting and expenditure tracking.
• Excellent community mobilization skills.