Project Officer at International Alert

Role Duties and Responsibilities:

Project implementation

• Be the project focal point for all activities being implemented in West Pokot and support implementation/coordination in Turkana County;
• Support the engagement with project participants periodically to ensure that activities meet participants’ needs, project objectivities and the key activities are taking place as planned;
• Engage with key government and non-governmental interlocutors, including CSOs, companies and peacebuilding agencies, through project activities;
• Accompany partner organisations in the planning and implementation of activities against the workplan and the project strategy in collaboration with the SPO and ensure that partners adhere to the terms and conditions of their contracts on the project.

Budget Management

• Support the finance and administration team relating to project implementation, including preparation of cash requests and returns;
• Maintain the project filing system and ensure the effective recording, documentation, and filing of project activities, M&E data, internal and external project meetings;
• Ensure timely management and resource utilization in line with the developed Annual and Quarterly work plans;
• Support the coordination and logistics for workshops and field visits.

Leading in project compliance

• Ensure that project partners respect and apply all of Alert’s administrative; logistical and financial systems, as well as those of the donor – Irish Government, and respect the laws of Kenya;
• Coordinate and organise activities with partners using a community and participatory approach to achieve the expected results of the project;
• Contribute to the development of the project’s strategy and activities ensuring they are conflict and gender sensitive.

Project Reporting, Monitoring and Evaluation

• Support in the organisation and facilitation of reflection and planning sessions with partners as often as necessary and develop recommendations for the adaptation of the strategy of the project based on the results of these sessions;
• Support the collection of relevant information from partners to feed into the monitoring and evaluation of the project, including activity reports
• Support in preparation of donor reports and project completion reports in coordination with the SPO & Programme Development and Assessment Manager;
• Ensuring that the partners submit timely weekly updates that conforms to the standards of Alert and the donor;
• Collect and give constructive feedback on partner organisation’s activity reports and develop reports based on the context and other data collected from the field; submit these reports to the SPO in a timely fashion;
• Undertake field visits as often as possible in order to ensure the effective implementation of activities by partners and ensure these are being implemented in line with the TORs validated by the SPO;
• Participate in preparation of weekly updates, Monthly, quarterly and annual project reports in collaboration with the SPO & Monitoring and Evaluation Officer.

Contribute to Alert’s organisational processes and strategies

• Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects
• Any other tasks as may be reasonably required;
• Contribute and assist in weekly staff meetings, sharing regular updates on the project;
• Actively participate in Alert team meetings and other meetings as required;
• Participate in relevant coordination mechanisms.