Project Officer- SCALE Project at Adventist Development and Relief Agency (ADRA)

Specific Tasks

Project Planning, Implementation, and Accountability

• Lead the timely planning and implementation of project activities through the development of Annual Work Plans, Detailed Implementation Plans (DIPs), Monthly Activity Schedules, and Procurement Plans.
• Ensure effective, timely, and quality execution of project activities within approved timeframes and budgets.
• Take the lead in community mobilization and sensitization as per the planned project activities.
• Monitor and support timely and appropriate utilization of budgeted resources for project interventions, ensuring efficiency, accountability, and compliance with donor and ADRA Kenya guidelines.
• Identify and manage project risks, communicating emerging issues and mitigation measures promptly to the Programs Department.
• Develop strategic innovations that enhance project sustainability and potential for scale- up or future funding.
• Ensure that project quality standards and accountability mechanisms are upheld throughout implementation.

Staff Supervision and Capacity Development

• Supervise the assigned technical and support staff within the project.
• Guide, mentor, and coach project team members to ensure quality planning, execution, monitoring, and reporting.
• Set performance targets and key indicators aligned to project objectives and conduct regular performance appraisals.
• Identify staff training and capacity-building needs and propose interventions to the
• Programs Department.
• Foster effective internal communication, teamwork, and positive behavioural conduct within the project team.

Monitoring, Evaluation, Reporting, and Learning (MERL)

• Monitor the implementation progress against project outputs, outcomes, and indicators.
• Compile and submit high-quality and timely project reports (monthly, quarterly, semi- annual, annual) in line with donor and ADRA Kenya requirements.
• Document lessons learned, best practices, and success stories to inform future programming.
• Prepare and implement project exit and transition plans in consultation with stakeholders.

Stakeholder Engagement and Partnership Building

• Map, document, and regularly update information on key stakeholders relevant to the project.
• Establish and maintain effective working relationships with local government departments, implementing partners, and community structures.
• Engage County partners and stakeholders strategically to enhance coordination and resource sharing.
• Represent ADRA Kenya in relevant County and multi-agency forums, including County Steering Groups (CSGs) and planning meetings.
• Foster strategic partnerships with government ministries, civil society organizations, and community-based groups to strengthen synergies and complementary programming.

Communication, Visibility, and Documentation

• Ensure proper documentation, safe keeping, and filing of all project records (agreements, budgets, reports, change requests, evaluations, etc.) with digital backups on the office cloud server.
• Support project communication initiatives to keep stakeholders informed about project objectives, progress, and achievements.
• Lead the documentation and dissemination of project success stories, case studies, and human-interest stories with photos.
• Prepare articles and visual content that enhance the project’s visibility and contribute to
• ADRA Kenya’s public communication efforts.
• Support the development of technical publications, learning products, and other knowledge-sharing materials.

Proposal Development and Other Duties

• Contribute to the design and development of new concept notes and funding proposals related to project themes.
• Participate in the review of technical approaches and lessons that inform new programming.
• Perform any other duties as assigned by supervisor in line with the project’s objectives and ADRA Kenya’s mission.

Desired Competencies and Minimum Qualifications

• Education University bachelor’s degree in Agriculture, Agroforestry/Environmental Studies, Horticulture, Project Management or any other related field.
• Experience At least three (3) years’ experience in project management or implementation focusing on dryland farming (particularly among the pastoralists) and documentation of lessons from project interventions.
• A good understanding of the social-economic and environmental dynamics of the ASAL counties, of Kenya particularly, Turkana County.