Property Management Assistant at United Nations Support Office in Somalia (UNSOS)

Responsibilities

• Within delegated authority, the Property Management Assistant will be responsible for the following duties:
• Assist in receiving all deliveries of mission supplies.
• Conduct physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.
• Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate.
• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval.
• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.
• Processes Goods Receipt reports and R&I Reports in Umoja Inventory Management System.
• Maintains on daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.
• Updates all physical verification records and data entry in the Umoja Inventory Management system.
• Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, and mission's SOPs.
• Produces reports monthly and when requested by supervisor.
• Drafts statements of requirements for contracts and services for disposal.
• Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
• Assists Technical Units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
• Assists in carrying out Board of Survey as and when required.
• Prepares statistical analysis and trend analysis on United Nations property.
• Supervises, trains, and provides guidance to the team members.
• Reviews reports and makes recommendations.
• Performs other duties, as required.

Education

• High school diploma or equivalent is required.

Job - Specific Qualification

• Certification in Property Management is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.
• The minimum year of experience is reduced to three (3) years for the candidates who possess a first-level university degree or higher.