Purchase Officer/Associate, MMD - Medical/Surgical at Aga Khan University Hospital

Job Purpose:

The Purchase Officer/ Associate will be responsible for Medical-Surgical (MDSR) procurement and to coordinate the procurement of MDSR in the Warehouse, Satellite Stores and all other clinical areas.

Key responsibilities:

• Provide relevant data with analysis to Opex Procurement Manager and PSCMD Director to establish “optimum levels” for all supplies categorized as Medical Surgical (MDSR) while ensuring no stock outs of MDSR supplies.
• Determine criticality of products (to ensure all critical life-saving products are in stock) which requires working very closely with the Warehouse Supervisor and Heads of the clinical sections.
• Ensure that all items in the MDSR Stores are replenished, and all stock items requested are purchased efficiently. This requires that purchase orders are raised promptly and efficiently dispatched to the respective suppliers according to set institutional policies and procedures.
• Ensure that purchase order copies are adequately accounted and maintain control and traceability of each purchase order raised.
• Ensure daily, weekly, monthly and quarterly reports related to stock, cost savings and stock-status are provided.
• Obtain competitive quotes and give support in negotiations with suppliers.
• Take a lead role at the monitoring and evaluation of MDSR (consignment) procurement contracts and price agreements.
• Carryout supplier performance evaluation as per standard operation procedures.
• Any other duty as assigned by the PSCMD Manager and/or Director.

 Qualifications and skills requirements:

• Degree in Supply Chain Management or a business-related field.
• At least 5 years experience in supply chain role preferably in a hospital environment
• CIPS and KISM membership will be an added advantage.
• Proficiency in MS Office – MS Excel, MS word, MS PowerPoint, etc.
• Excellent interpersonal and communication skills; Excellent telephone handling skills
• Excellent customer service skills and empathetic to patients of all ages
• Ability to work long hours with minimal supervision, as may be required.
• Capacity to manage several tasks and requests simultaneously.
• Team player, critical thinker with good time management skills
• Proficiency in both written and spoken business English.