QSSK-MDL-Assistant Finance Manager- Receivables & Inventory Control at Q-Sourcing Servtec Group

Job Purpose

• Maintaining a robust financial control environment for the organization, with primary accountability for accounts receivable, inventory control, financial reporting, statutory compliance, and working capital management.

Key Responsibilities

Financial Reporting & Record Keeping

• Maintain accurate financial records and deliver timely reconciliations, month-end schedules, management accounts, budgets, forecasts, and cash flow reports.
• Ensure compliance with IFRS, Kenya Revenue Authority (KRA), statutory, audit, and internal control requirements.
• Prepare timely returns, schedules, supporting evidence, and responses to audit queries.

Accounts Receivable Management

• Lead accounts receivable management, ensuring accurate invoicing, disciplined collections, and credit control.
• Conduct timely customer reconciliations, effective dispute resolution, and follow-up of overdue balances.

Inventory & Warehouse Controls

• Strengthen inventory and warehouse controls through timely stock reconciliations, goods received note (GRN) reviews, cycle and full stock counts, and variance investigations.
• Provide effective oversight of warehouse supervisors.

Working Capital & Cash Flow Management

• Monitor working capital through cash flow reporting, bank reconciliations, and analysis of receivables, payables, and inventory movements.
• Promptly escalate risks and recommend corrective action.

ERP & Process Improvement

• Improve ERP discipline and finance processes.
• Identify practical automation opportunities and maintain KPI dashboards that strengthen control, visibility, and decision-making.

Team Leadership

• Supervise the accounts receivable, invoicing, and warehouse teams.
• Set clear expectations and build a culture of accountability, accuracy, confidentiality, and continuous improvement.

Qualification and Experience

Education

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or a related field.
• Professional qualification: CPA(K) preferred; ACCA or CIMA also acceptable.

Experience

• 3–5 years’ relevant experience in finance, accounts receivable, inventory accounting, or management accounting.
• At least 1–2 years in a supervisory role.
• Practical knowledge of the Kenyan regulatory environment, including KRA and other statutory compliance requirements.
• Experience working with external auditors.
• Strong hands-on experience in ERP-based transaction processing, reconciliations, reporting, and internal control monitoring.

Technical Skills

• Strong knowledge of IFRS-based financial reporting.
• Strong accounts receivable, credit control, and collections capability.
• Advanced Microsoft Excel skills, including pivot tables, formulas, XLOOKUP, and basic macros.
• Strong SAP experience is required; exposure to Sage is preferred.
• Strong understanding of inventory accounting and warehouse controls.
• Sound knowledge of statutory filing and remittance processes.
• Exposure to automation or AI-enabled finance processes is an added advantage.

Core Competencies

• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Clear communication and influencing skills, with the ability to explain financial matters to non-finance stakeholders.
• Effective team leadership, coaching, and performance management capability.
• Ability to prioritize effectively, work under pressure, and meet strict deadlines.
• Professional judgment, composure, and discretion when handling sensitive information.