QSSK-RUS-DCS-Document Control Specialist at Q-Sourcing Servtec Group

Job Summary:

The Document Control Specialist Senior plays a vital role in managing and maintaining the Document Records Management System (DRMS). This position involves overseeing document conversion, organization, and retrieval, ensuring compliance with standard operating procedures and facilitating efficient record management.

KEY ROLES AND RESPONSIBILITIES

• Prepare, scan, and assess the quality of documents/images for conversion into electronic/digital format.
• Determine suitable scanner settings based on document characteristics and intended processing.
• Collaborate with the Project Manager to establish a coherent filing structure within the DRMS.
• Efficiently file and retrieve documents within the DRMS, encompassing both hard copy and electronic records.
• Validate document quality after they are entered into the DRMS and make recommendations as needed.
• Analyze and troubleshoot DRMS processes to ensure alignment with Standard Operating Procedures (SOP).
• Respond promptly to requests by locating and delivering the requested files.
• Uphold the confidentiality and security of sensitive information.

  QUALIFICATIONS AND EXPERIENCE:

1. Minimum of three (3) years of experience in document control, digital scanning, filing, or a related role.
2. Proficient organizational skills to effectively manage document records.
3. Familiarity with office machinery, such as copiers and scanners.
4. Preferred knowledge of scanning system products, policies, and procedures.
5. Excellent communication and interpersonal skills, enhancing collaboration.