Registrar (Administration and Planning) at Machakos University

Ref. MksU/RAP/01/23(1 Post) (5-year contract, renewable once upon satisfactory performance). – Re-advertisement
Applicants should meet the following requirements:

• Should have earned a Ph.D. degree or its equivalent from a recognized institution.
• Relevant professional qualification of five (5) years. Served at the level of Senior Lecturer or above if from an academic background.
• Membership to a relevant professional body.

OR

• Must have a Master's degree in relevant field or equivalent professional qualification with fifteen (15) years administrative experience.
• Must have Served for three (3) years as Deputy Registrar Grade 14 or equivalent position.
• Must be Computer literate.
• Member of a recognized professional administration or management body.

Duties & Responsibilities

• To assist the Deputy Vice-Chancellor (Administration, Planning and Finance) in the general administration and planning in the University;
• To advise and coordinate the functions of all Heads of Departments or Sections within the Administration and Planning Division such as Human Resources, Central Services, Recruitment and Training;
• To coordinate and collect evidence for performance targets and preparation of the Division's Performance Contract quarterly reports;
• To serve as Secretary to the University Management Board;
• To assist in the coordination, formulation and implementation of Human Resource Policies relating to Staff Training, Recruitment, Staff Evaluation,
• Staff Benefits, Labor Relations, Staff Conduct and Discipline, Job Descriptions, Scheme of Service, and Union matters in collaboration with Heads of Departments or Sections concerned;
• To coordinate fleet planning and control transport services including vehicle allocation, insurance, maintenance and servicing;
• To communicate, follow-up and implement decisions of Management Board;
• To coordinate and monitor physical infrastructure planning and development, maintenance, and repair of existing facilities;
• To work closely with the Deputy Vice-Chancellor (Administration, Planning and Finance) in ensuring that the Planning and Development Departments operate effectively and efficiently and are in line with the University and Government policies;
• To obtain feedback from key stakeholders such as students, staff, alumni, research partners, public and private sector on satisfaction levels, service standards and educational needs;
• To generate comparative data on institutional performance in other Universities and Colleges within the region and globally for the purposes of facilitating benchmarking of performance;
• To coordinate the preparation, review and implementation of the Strategic Plan;
• To coordinate, implement and prepare project plans and management reports;
• To coordinate implementation of Performance Contracting, ISO and Quality Management System; and
• Be responsible for the allocation of buildings, rooms and offices in the University as well as the formulation of the rules governing their allocation and utilization.