The Rockefeller Foundation has a unique opportunity to play a central role in fixing food loss-an eminently fixable problem. Just as we deployed resources to increase production when there simply was not enough food to feed humanity, we now have an opportunity-and an imperative-to ensure that the food that is grown is consumed. This is why the Rockefeller Fo...
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Manage the maintenance and functionality of the office space even while we continue to work in a primarily remote office environment
Maintain office space, equipment, and supplies, and liaise with building contacts and primary lessee
Allocate sitting spaces and parking slots for both vehicles and bikes
Focal point for the Meeting Room Management System
Interface, track, and manage relationships with multiple vendors that provide services to the foundation including service review and contracts management
Ensure adequate stock of stationery and office groceries are maintained and implement an efficient re-order system in liaison with the facility management supervisor
Manage office access (keys distribution), assist with and provide training on the use of office equipment in liaison with IT where required
Monitor mail and package deliveries and organize the distribution
Ensure applicable health and safety procedures are followed in the office
Administer internal communication systems, organization insurance policies, and org-wide subscription services & software in collaboration with departments
Education, Experience, and Skills
Bachelor's Degree in Operations Management, Finance, or other business-related fields; Master's Degree preferred
Professional qualification in Finance/ Accounting qualification will be an added advantage
At least 3 to 5 years experience in finance, operations, or a similar capacity
Solid understanding of financial management, general finance and budgeting, and cash-flow management
Proficiency in MS Office and experience with Great Plains Software preferred
Exceptional organizational skills and attention to detail with the ability to multitask
Strong communication and interpersonal skills, ability to comfortably liaise and work with a diverse array of people from across the globe, as well as an ability to work with different working styles
Strong ability to help promote a company culture that encourages top performance and high morale within the team and the organization
Excellent time management skills and the ability to prioritize work and solve operational matters promptly
Knowledge of office management systems and procedures
Ability to maintain the confidentiality of information
Desire to grow and excel in organizational management functions
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