Assistant, Program Implementation at Search for Common Ground (SFCG)

Responsibilities

•  Provides support to program implementation activities such as reporting, project activities and financial and sub award management, and external engagement.
•  Supports documentation requirements for the program implementation and general knowledge sharing.

Contributions

•  Reporting: develop project documents (e.g., Purchase Orders (POs), Purchase Requests (PRs), etc.) with proper budget-lines, copy and print documents as necessary (e.g., invoices, supporting documents); draft monthly or activity reports; assist project and Design, Monitoring & Evaluation (DM&E) staff in the organizational cleaning of DM&E data
•  Project activities: prepare and coordinate tasks for project activities; manage records and documentation for project activities (e.g., attendance sheet, per diem signatures, pre/post-tests etc.); assist in organizing logistical tasks relevant to project activities (e.g., room structure and setup, participant sign-in, etc.); assist in data collection (e.g., interview participants) as needed
•  Compliance: follow-up on donor and Search compliance
•  Financial management: follow-up on Search logistics and finance policies
•  Subaward management: support in coordination with partner staff and management; support in following-up on partner work plan and key deliverables
•  Assist in development of key procurement materials (e.g., PO, PR, etc.)
•  External Engagement: Contact project participants and beneficiaries as needed. Take minutes of meetings as needed
•  Assist in data entry from pre/post tests and learning tools
•  Support design processes by integrating lessons learned, recommendations and challenges from the field
•  Infuses organizational values into all work
•  Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

•  Engages effectively with collaborators and team members.
•  Builds relationships. May participate in external meetings.
•  Relates well to colleagues and to all levels of managers; works cooperatively and effectively across teams.
•  Participates in active listening and is receptive to learning.
•  With close supervision and direction from the supervisor, researches and compiles materials for team documents, briefing materials, and presentations.
•  Appreciates multicultural teamwork.
•  Has knowledge of and respect for the organization's values and norms.
•  Obtains essential information for a task or project.
•  Organizes information or materials for others.
•  Is resourceful and uses Search's technology to support efficiency for self and team members.

Education and Experience

•  High School/GED and minimum 4 years' relevant experience or a BS/BA