Senior Finance and Budget Assistant at United Nations Environment Programme (UNEP)

Responsibilities

• Finance & Budget Undertakes reviews, analyses, and preparation of the project documents and its revisions. • Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the approved formats and other legislative mandates. • Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher-level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation/expenditures and recommend reallocation of funds as necessary. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. • Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions. • Assists in the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Coordinates with other finance and budget staff on related issues during the preparation of budget reports.
• Accounting: Responsible for the processing of financial documents in line with the financial rules and regulations. • Review and analysis of various accounting data, financial statements input and preparation of reports.
• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations.
• Verify accuracy of postings and process corrections as appropriate.
• Analyze and monitor open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action.
• Perform certification functions of financial transactions as per delegated authority.
• Treasury: Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payments for final disbursement.
• Notifies payees of the status of payments.
• Assists staff members and Fund Management Officers regarding queries on payment and deposit-related issues.
• Monitors Grant Cash balances.
• Liaises with UNON regarding outstanding items and payment instructions.
• Investigates complaints on non-receipts.
• Monitors/reviews methods used to remit payments.
• General: Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate.
• Perform data extraction and prepare various reports for management review.
• Monitors integrity of various financial databases.  
• Performs other related duties, as assigned.

Education

High school diploma or equivalent is required.

Work Experience

• A minimum of Ten (10) years of relevant experience in Administration/ Finance, Budget, Accounting, or related area is required.
• The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher. Proven experience working with Enterprise Resource Planning (ERP) systems such as Systems Applications and Products (SAP) is required.
• Experience supervising teams is required. Experience with international or UN financial rules and regulations and the International Public Sector Accounting Standards (IPSAS) accounting standards is desirable.
• Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable Experience working in the United Nations or a similar international organization in finance, accounting, budgeting, financial analysis and reporting is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable