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  • Posted: Aug 5, 2022
    Deadline: Aug 29, 2022
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  • The current Kabete National Polytechnic has a rich history that dates back to 1924 when the colonial Government started it as a Native Industry Training Depot. Later it was converted to a recruiting barracks for soldiers during the 2nd World war (1939-1945). After the 2nd World war was over it was reverted into a school for 3 years Trade courses for primary levels (former Std 8). With time and the conversion to a new system of Education Kabete became a National Technical Secondary School with the purpose of admitting Std 7 pupils who excelled in their Std 7 National Exams during the 7-4-2-3 system of Education. During this time, the Institution used to admit to form I the best and outstanding performers inStd7 National Examinations from all over the Country. It also admitted students from what then used to be referred to as Grammar Secondary without technical background. These were admitted in form 3 and were expected to pursue while in that form other trade areas such as plumbing, electrical, mechanical etc. as a gateway to joining technical colleges.
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    Senior Office Administrator /Executive (Paralegal) Secretary

    REF - KNP/2022/4

    Duties and Responsibilities

    • recording dictation in shorthand and transcribing in typewritten form using and managing e- office to process data;
    • Operating while ensuring security of office equipment, documents and records including classified materials, legal correspondences and MOUs;
    • attending to visitors/clients as well handling telephone calls or customer inquiries complaints or appointments, handling protocols and confirming travel itineraries;
    • coordinating schedules, planning and organizing meetings, workshop/conferences and seminars;
    • establishing and monitoring procedures for recording correspondences by maintaining an up-to-date file movements system
    • Perform accurate preparation of responses to routine correspondence and where necessary conduct legal research and analysis in consultation with relevant management staff while maintaining confidentiality and integrity.
    • Compile, proofread and revise drafts of legal documents and reports by Interpreting laws, rulings and regulations in legal documents.
    • Prepare and format compliance, legal and management reports and any other administrative services that may be assigned.

    Requirements for Appointment

    For appointment to this grade, an officer must have: -

    • served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
    • Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution

    OR

    • Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal Studies from a recognised Institution
    • Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
    • Demonstrated proficiency in computer use and applications; and
    • Demonstrated professional competence as reflected in work performance and results

    Method of Application

    The details of the posts and applications procedures can be accessed from the website, www.kabetepoly.ac.ke . Interested qualified persons are requested to download the fillable PDF application forms, fill and submit via email to [email protected] and also copy to [email protected] so as to reach the undersigned on or before Monday August 29th, 2022 11 am. No hard copies of the applications will be processed.

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