Senior Procurement, Logistics & Security Officer at Practical Action Kenya

Procurement

• Oversee and coordinate procurement functions across Practical Action Kenya, ensuring Procurement Polices and Guidelines are adhered to.
• Continuously recommend to their line Manager suitable methods of maximizing value for money within the supply chain.
• Maintain a procurement schedule/tracking tool aligned to the work plans of the various projects and the needs of the office.
• Facilitate and coordinate all procurement and supply process including preparing documents for tender committees, receiving bids and quotes, preparing purchase requisitions, pre-qualification processes, service level agreements, legally binding contracts between Practical Action and various contractors.

Logistics

• Provide support to travel coordination and any logistical requirements for Nairobi office staff and international office co-workers.
• Maintain annual renewal of vehicle tax and insurance.
• Arrange annual inspection of all office vehicles in preparation for insurance renewal.

Asset Management

• Maintain an up-to-date asset register in liaison with the finance department that includes as a minimum: details of assets, costs of assets, date of purchase, source of funding.
• Ensure all PA assets are tagged and updated in the assets register.
• Ensure timely and cost-effective insurance of Practical Action Kenya assets in line with the asset management policy.

Security

• Ensure that all staff, visitors, consultants and suppliers are properly briefed on security concerns in the country or areas of work.
• Maintain an overall security plan for the country, a briefing pack for visitors and a communications system to alert staff to incidents that may affect them.
• Be the first contact person for security matters pertaining to PA staff.
• Ensure that all hotels and meeting locations are adequately screened for security issues.

In addition, the Procurement, Logistics & Security Senior Officer will be expected to:

• Demonstrate very high standards of honesty and integrity that contribute to sound procurement processes.
• Create an enabling environment for project managers’/budget holders to improve their sourcing skills by developing trainings and being a mentor to others.
• Support and promote the standards outlined in the code of conduct and associated policies to the team, partner organizations and beneficiaries, and be committed to providing a safe working environment.
• Undertake performance management reviews for direct reports.
• Contribute to the office’s Strategic Business Plan and reporting against it.