Senior Procurement Officer at Masinde Muliro University of Science & Technology (MMUST)

Senior Procurement Officer (AD/06/05/22)

Job Description

Reporting to the Vice Chancellor, the Senior Procurement Officer will;

• Develop and oversee the implementation of policies, procedures and manuals that safeguard integrity of the procurement processes of the University;
• Oversee the procurement and asset disposal process to ensure compliance with the Procurement Laws and any other relevant laws;
• Oversee the preparation, publishing and distribution of procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
• Review and Oversee preparation of all tender documents;
• Draft all procurement contract agreements
• Oversee the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPIP) or/and the MMUST website;
• Review the developed clarifications to bidders, addendums and any amendments to tender documents;
• Recommend and propose members to be appointed in the evaluation, negotiation, disposal, opening and Inspection and Acceptance Committees to the Accounting Officer in all procurement proceedings;
• Provide professional opinion and recommendations on procurement and asset disposal matters; Oversee the development and maintain an updated list of registered suppliers for the University;
• Prepare and present weekly reports on Procurement activities to the University Management Board and advice appropriately to ensure minimal distraction of operations of the University;
• Prepare and present Quarterly reports on Procurement activities to the University Council;
• Report the implementation of the MMUST procurement plan to the University Council;
• Prepare reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal;
• Oversee the safeguarding of all procurement records and ensure the records are secure and safely maintained for ease of retrieval and future reference;
• Approve the local purchase orders, local service orders and Internal Purchase Requisitions;
• Recommend asset disposal for obsolete and unserviceable stores;
• Oversee periodic and annual stock taking for prudent inventory management;
• Ensure efficiency of systems, processes, Standard Operating Procedures (SOPs) to achieve the operational excellence that drives the University’s objectives;

Job Specification

• Applicants must possess a Master’s Degree in Procurement and Supplies with nine (9) years working experience, three (3) of which at the level of Procurement/Supplies Officer Grade 12 or its equivalent. In addition they must possess a current practicing license, registered with relevant professional bodies be ICT competent and fulfill the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.