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  • Posted: May 27, 2022
    Deadline: Jun 15, 2022
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    Senior Procurement Officer

    Senior Procurement Officer (AD/06/05/22)

    Job Description

    Reporting to the Vice Chancellor, the Senior Procurement Officer will;

    • Develop and oversee the implementation of policies, procedures and manuals that safeguard integrity of the procurement processes of the University;
    • Oversee the procurement and asset disposal process to ensure compliance with the Procurement Laws and any other relevant laws;
    • Oversee the preparation, publishing and distribution of procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
    • Review and Oversee preparation of all tender documents;
    • Draft all procurement contract agreements
    • Oversee the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPIP) or/and the MMUST website;
    • Review the developed clarifications to bidders, addendums and any amendments to tender documents;
    • Recommend and propose members to be appointed in the evaluation, negotiation, disposal, opening and Inspection and Acceptance Committees to the Accounting Officer in all procurement proceedings;
    • Provide professional opinion and recommendations on procurement and asset disposal matters; Oversee the development and maintain an updated list of registered suppliers for the University;
    • Prepare and present weekly reports on Procurement activities to the University Management Board and advice appropriately to ensure minimal distraction of operations of the University;
    • Prepare and present Quarterly reports on Procurement activities to the University Council;
    • Report the implementation of the MMUST procurement plan to the University Council;
    • Prepare reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal;
    • Oversee the safeguarding of all procurement records and ensure the records are secure and safely maintained for ease of retrieval and future reference;
    • Approve the local purchase orders, local service orders and Internal Purchase Requisitions;
    • Recommend asset disposal for obsolete and unserviceable stores;
    • Oversee periodic and annual stock taking for prudent inventory management;
    • Ensure efficiency of systems, processes, Standard Operating Procedures (SOPs) to achieve the operational excellence that drives the University’s objectives;

    Job Specification

    • Applicants must possess a Master’s Degree in Procurement and Supplies with nine (9) years working experience, three (3) of which at the level of Procurement/Supplies Officer Grade 12 or its equivalent. In addition they must possess a current practicing license, registered with relevant professional bodies be ICT competent and fulfill the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.

    Method of Application

    • Applications should be accompanied by a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials, e-mail addresses and telephone contacts and any other relevant supporting documents.
    • Only successful Candidates shall be required to submit valid clearances from the following bodies;
      •  Kenya Revenue Authority
      • Higher Education Loans Board
      • Ethics and Anti-Corruption Commission
      • Directorate of Criminal Investigation (Certificate of Good Conduct)
      • Registered Credit Reference Bureau
    • They should also provide names, telephone numbers and contact addresses of three (3) referees.
    • Applicants should request their referees to submit their confidential reports to the undersigned to be received on or before 15th June, 2022.
    • Ten (10) copies of the application should be sent via registered mail or courier marked with the reference number on the left hand corner of the envelope to the under-signed. A ONE PDF running document of the application to be sent to recruitmentmay2022@mmust.ac.ke . Applications should be received on or before 15th June, 2022 by 5:00 p.m.
    • Applicants with foreign earned qualifications should have their certificates certified by the Commission for University Education (CUE).

    Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

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