Senior Project Manager - Independent Contractor at Adventist Development and Relief Agency (ADRA)

SERVICES TO BE PROVIDED

• Provide strategic direction and technical support to ADRA Kenya TOGETHER and STRONGER project staff.
• Provide oversight and full cycle program management support to TOGETHER and STRONGER projects in the field, ensuring timely accomplishment of project objectives.
• Work with ADRA Canada’s project staff and/or partners to manage scope, time and cost constraints of the TOGETHER and STRONGER projects.
• Be familiar with relevant Canadian host country regulations and laws, as well as ADRA policies and procedures, and be accountable for project implementation in compliance with these policies and procedures.
• Ensure the submission of accurate, timely and compelling progress reports to donors as per donor specifications.
• Ensure the timely submission of annual work plans and budgets as per donor specifications.
• Produce other reports to key stakeholders as requested.
• Conduct regular meetings with TOGETHER and STRONGER project staff, both locally and internationally, to monitor the progress of the project.
• Represent ADRA Canada TOGETHER and STRONGER NGO, donor or partner meetings, along with ADRA Kenya focal persons.
• Assist in the development of terms of reference for key project staff and/or consultants.
• Support the TOGETHER and STRONGER project management teams and oversee all home and field office activities to ensure effective and efficient coordination between the offices.
• Coordinate and manage relationships with external Canadian partners.
• Monitor TOGETHER and STRONGER project finances (individual partner and consolidated), ensuring consistency of burn rates and activity rates in collaboration with Finance staff.
• Organize preparation of budget modification requests, and donor approval requests.
• Ensure transparent and compliant procurement and financial management, and proper review and preparation of financial reports for submission to the donor.
• Build and sustain constructive relationships with staff, community leaders and stakeholders, and manage conflict resolution mechanisms and mediate tensions.
• Lead staff capacity-building on accountability, safeguarding and cultural sensitivity.
• Serve as focal point for risk management, including security and reputational risks.
• Ensure timely and proper processing of payment requests
• Any additional tasks as requested and agreed upon within the contract’s timeframe and relating to project management.

EDUCATION, EXPERIENCE AND CORE COMPETENCIES

Must-Haves:

• Master's degree in international development, project management, social sciences, gender studies, public health, conflict/peace studies or equivalent level of education plus experience.
• 6-8 years of progressive experience managing complex humanitarian or development projects in fragile or conflict-affected contexts.
• Demonstrated expertise in community engagement, participatory approaches, and building trust across divided groups.
• Skilled in cross cultural communication, conflict sensitivity, negotiation, and mediation.
• Strong knowledge of procurement and financial compliance, with experiences enforcing anti-fraud and accountability standards.
• Leading & Supervising – Able to provide others with a clear direction and set appropriate standards of behaviour.  Proven ability to mentor and build capacity of diverse teams, foster collaboration and resolve staff conflicts constructively.
• Planning & Organizing – Sets clearly defined objectives, plans activities and projects well in advance and takes account of possible changing circumstances.
• Writing & Reporting – Able to write and speak clearly, succinctly, and correctly in Swahili and English and in a convincing, engaging and expressive manner.
• Adapting & Responding to Change – Able to adapt to changing circumstances and accept new ideas and change initiatives.
• Proficiency in the use of relevant software and communication tools (Excel, Word, Teams, SharePoint, financial software etc.).
• Understanding of and commitment to programming and communications that respect the human rights of all persons ADRA serves, especially the rights of women and girls.