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  • Posted: Jun 4, 2025
    Deadline: Jun 25, 2025
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  • NDU-K was established under Section 24 of the Universities Education Act, 2012 on 27 May 2021. The University offers specialized certificates, diplomas and degrees in areas related to Defence and security, as well as other dimensions of security. The University is based at Lanet, Nakuru County.
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    Senior Records Management Assistant II

    Job Specifications
    Duties and responsibilities at this level will entail: -

    • Ensuring mails are dispatched and register maintained;
    • Ensuring Security of files and documents;
    • Redressing of files;
    • Ensuring proper handling of documents;
    • Bringing-up pending correspondence;
    • Maintaining Record Information System;
    • Implementing policies and procedures on records management; and
    • Implementing disposal schedules and disposing closed files in accordance with relevant Government regulations.

    Requirements for Appointment

    For appointment to this grade, a candidate must have: -

    • Cumulative service period of six (6) years’ relevant work experience, three (3) of which should be in the grade of Records Management Assistant I, or in a comparable position;
    • Diploma in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualification from accredited examination body;
    • Higher National Diploma in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualification from accredited examination body;
    • Proficiency in computer applications; and
    • Demonstrated merit and ability as reflected in work performance and results.

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    Method of Application

    INTERESTED APPLICANTS ARE REQUESTED TO NOTE THAT:

    Shortlisted candidates will be required to present originals of the following documents during the interviews;

    • National Identity Card;
    • Academic and Professional Certificates and transcripts;
    • Any other supporting documents and testimonials;

    Clearances from the following bodies: (i) Kenya Revenue Authority; (ii) Ethics and Anti-Corruption Commission; (iii) Higher Education Loans Board; (iv) Any of the Registered Credit Reference Bureaus; (v) Directorate of Criminal Investigations (Police Clearance Certificate); (e) Letter of recognition of qualifications from the Commission for University Education (CUE) for any degree obtained from foreign universities; and (f) Recommendations from relevant professional bodies (where applicable).

    MODE OF APPLICATION

    • Applications should be submitted either as hard copy(manual) or electronic (online), together with a detailed curriculum vitae, a copy of ID/Passport, copies of academic and professional certificates and transcripts. (i) The Hard Copy applications should be clearly Addressed to as;

    ​​​​ Name and Number” National Defence University-Kenya and delivered to:Application for Advert

    THE DEPUTY VICE-CHANCELLOR (FINANCE AND ADMINISTRATION)
    NATIONAL DEFENCE UNIVERSITY-KENYA
    P.O BOX 3812-20100
    NAKURU

    • Online applications should be submitted via e-mail to:Recruitment2025@ndu.ac.ke with the advert name and number on the subject line.
    • Detailed job Specifications can be found at www.ndu.ac.ke.

    All applications should reach the National Defence University-Kenya on or before 25th June 2025 latest 5.00pm (East Africa Time).

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