Senior Supply Chain Management Officer ASB 5 at Public Sector Accounting Standards Board (PSASB)

REF: PSASB/06/2022

Terms of Engagement: Permanent and Pensionable

Job Summary

Reporting to the Principal Supply Chain Management Officer, the Officer will be responsible for:

1. Providing input in the development of procurement and stores guidelines and manuals to streamline, standardize and ensure integrity of procurement and asset disposal processes;
2. Identifying and evaluate risks and implications of the departmental activities;
3. Providing input into the departmental work plans and compile budget estimates to informthe departmental planning process;
4. Implementing the policies, procedures, standards and manuals to the supply chain function to safeguard the integrity of the procurement processes of the Board;
5. Preparing and distribute procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
6. Creating and link selected suppliers in the ERP portal for response of quotations.
7. Drafting clarifications to bidders, addendums and any amendments to tender documents;
8. Uploading the relevant information to the Public Procurement Information Portal (PPIP);
9. Uploading the procurement plan in the ERP and facilitate payments in the ERP system;
10. Liaising with suppliers to ensure appropriate response in the ERP payment process;
11. Providing secretarial services to the respective procurement committees
12. Preparing local purchase orders (LPO) and local service orders (LSO);
13. Drafting contracts, supplier correspondence, award and regret letters;
14. Developing and upload tenders in the Public Procurement Information Portal (PPIP) andthe Board’s website;
15. Coordinating with suppliers and service providers on resolving operational issues to maintain positive relations;
16. Updating periodically the list of registered suppliers for the Board;
17. Ensuring compliance with government circulars, and statutory requirements relating to public procurement and asset disposal matters;
18. Developing the periodic reports for submission to the relevant authority on matters relating to procurement and asset disposal;
19. Liaising with user departments to identify obsolete and unserviceable stores for disposal;
20. Undertaking periodic and annual stock taking for prudent inventory management;
21. Carrying out market surveys and research to inform continuous improvement initiatives for the supply chain management function; and
22. Developing and administer the supplier performance tools and analyse the performance of suppliers engaged by the Board

Job Specification

The successful applicant should meet the following specifications:

1. Served in the grade of Supply Chain Management Officer 1 in the Public Service for a minimum period of three (3) years ;
2. Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, Supply
3. Chain Management, Logistics, Business administration or any equivalent qualifications from a recognized institution;
4. Diploma in Procurement or supplies Management, or equivalent qualification from recognized Institution.
5. Be a registered member in good standing of the Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing (CIPS);
6. Proficiency in computer applications; and Certificate in Management Course lasting not less than four (4) weeks from a recognized institution; and Fulfilled the requirements of Chapter Six of the Constitution.