Sourcing Officer at Mwingi

Key Responsibilities: % of 
Time

• Conduct market research to identify potential suppliers and analyse market to assess present and future product availability and prices to advice management.
• Receive sourcing orders and forecast from finance department as basis for supplier negotiations, prepare purchase orders and order goods in a timely manner from suppliers.
• Interact with suppliers on a day to day basis and negotiate aggressively for the very best cost reducing market prices, payment period, expired notice and damaged goods.
• Resolve any irregularities and non-compliance issues with suppliers concerning purchase orders, tax, payments or any conditions of purchase.
• Process purchase requisitions / orders as approved by Management
• Prepare and maintain purchasing records, reports and cost price lists. 
• Liaise with management for updated cost price lists and communicate to the team.
• Develop, manage and co-ordinate the procurement processes.
• Administer supplier performance, including delivery, receipt, warranty, damages and insurance.
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Produce and maintain regular reports on a weekly and monthly basis.
• Manage records and supplier documents.
• Work with internal stakeholders to determine procurement needs, quality, and delivery requirements.
   

Competence for this role - Knowledge; Skills and Experience required for this Role

• Diploma in procurement and Supply Chain management degree is an added advantage.
• At least 3 years of experience in procurement and sourcing
• Preferably from a Wholesaler, Distributor or Factory dealing with BUYING AND SELLING FMCG 
• Good problem-solving and analytical skills
• Ability to prioritize and work on own initiative
• Skilled in purchasing.
• Knowledge of Microsoft suite & Excellent IT skills.
• Contract & Supplier relationship management
• Good communication skills.
• Ability to establish and maintain effective working relationships with those contracted in the course of work
• Knowledge of purchasing principles and practices.
• Knowledge of local laws, regulations and policies governing procurement.
• Ability to organize receipts, documents, and information from multiple sources.
• Ability to effectively write reports, maintain documentation, and complete required forms.
• Driving license will be an added advantage.