Stocks Manager at Kapa Oil

PURPOSE

• To keep control of all the stock in a systematic manner

QUALIFICATIONS

• Minimum Degree in Accounts, Purchasing & Supplies or equivalent Proficient in Microsoft Office

EXPERIENCE

• At least 8 years' experience in the Manufacturing sector

SKILLS/ KNOWLEDGE

• Ability to collect, count stock books Ability to record and postdepartment receipts manually
• Ability to take stocks and prepare a report
• Ability to maintain proper records for various department.
• Ability to implement Quality
• Management System as per the ISO & HACCP system in the department. Proficiency in SAP Hana

KEY OUTPUTS / TASKS

• Inventory Management: Oversee day-to-day stock control and inventory tracking for raw materials, finished goods, and production supplies.
• Stock Monitoring: Monitor stock levels, usage rates, and reorder points to ensure continuous production flow without delays.
• Stock Audits: Conduct regular and monthly physical stock counts and reconciliations to ensure the accuracy of system data. Address any discrepancies and take corrective actions.
• Supplier Coordination: Liaise with suppliers and procurement teams to ensure timely delivery of materials, optimize lead times, and manage order quantities
• Warehouse Management: Oversee the organization of storage areas and ensure proper handling, labeling, and rotation of inventory (FIFO First In, First Out).
• Production Support: Collaborate closely with production teams to ensure the timely availability of materials and minimize production delays.
• Continuous Improvement: Identify areas for process improvement in stock management, inventory control systems, and logistics to enhance operational efficiency.
• Compliance & Safety: Ensure compliance with health and safety regulations in storage and handling practices. Confirm whether all finished goods are tallying with the Stock books
• Ensuring that Stock books are updated
• Ensure that monthly stock audit reports have been signed by the clerks, HOD and the Stock Auditor
• Data Entry & Reporting: Maintain accurate records of stock movements, usage, and stock levels, generating regular reports for management review
• Team Management-Objectives setting and performance appraisal for stocks team.
• Product costing
• Manage the linkages between Stocks and other departments Production, Accounts and Procurement. Handle stocks audits with external auditors.
• To understand and implement the Quality Management System as per the ISO & HACCP system applicable in your department
• To perform any other duties that may be assigned to you by the management/HOD from time to time