Supply Chain Management Officer at The Kenya BioVax Institute

Job Purpose:

Keep all procurement records properly, maintain inventories and ensure proper disposal methods are adhered to. Additionally, shall ensure that all procurement undertaken by the Institute are within the law.

Requirements:

• Bachelor’s Degree in any of the following fields: Supply Chain Management, Business Administration, Commerce, Purchasing, Procurement and Logistics or any other relevant or equivalent qualifications from a recognized Institution;
• Membership of Chartered Institute of Purchasing and Supply;
• Membership of Kenya Institute of Supply Management in good standing;
• Valid practicing license;
• Management course not lasting less than four (4) weeks from a recognized institution;
• A minimum period of three (3) years relevant work experience in the public or private sector; and
• Demonstrated merit and ability as reflected in work performance and results;

Job Specification

Key Competencies and skills

• Interpersonal skills;
• Budgeting and planning;
• Negotiation and influencing skills;
• Professionalism and integrity;
• Team building,
• Adaptability;
• Accountability;
• Decision making and problem-solving; and
• result driven.

Key Duties & Responsibilities

• Implementing supply chain management policies, standards, strategies, guidelines and any other functions that might be stipulated by the National Treasury and the PPRA;
• Participating in Supplier Sensitization Forums for Youths, Women, PWDS and small and micro-enterprises organised by the Institute to facilitate compliance to 30% Access to Government Procurement Opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA, 2015;
• Implementing strategies for creating a high performing institutional culture to ensure procurement is undertaken on sound management principles and practices;
• Assisting in preparation of annual procurement and disposal plans for the Institute;
• Preparing, publishing and processing tenders and asset disposal documents/opportunities to facilitate fair competition;
• Maintaining lists of registered suppliers for the institute including publishing on the institutes website and Public Procurement Information Portal (PPIP) in accordance to executive order No. 2 of 2018;
• Participating in   sourcing, supplier   evaluation/rating, inviting   offers, negotiations and contracting;
• Preparing agenda and taking minutes for tender and procurement committee;
• Conducting demand planning, inspecting utilization and taking stock of supplies;
• Drafting bid awards and tender advertisement notices;
• Verifying payment documents for goods and services delivered to the institute by suppliers;
• Updating contract details in government portals that is PPIP (Public Procurement Information Portal);
• Preparing prequalified list of suppliers;
• Conducting stock control and reconciliation, stock taking and stock audit exercise; and
• Participating in the preparation of periodic and annual supply chain management reports.