Support Officer II (Works Supervisor) at International Centre of Insect Physiology and Ecology - ICIPE

SUPPORT OFFICER II (WORKS SUPERVISOR) (Ref. No. NRS/487/042022)

icipe seeks to recruit a Support Officer II (Works Supervisor) in the Facilities and Assets Management Unit. The position is tenable in Nairobi at the icipe Duduville campus. This is a two-year contract, renewable subject to continued project needs, funding for the position, and performance of the staff member. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.

Overall Purpose of the Job

The Works Supervisor ensures that their team’s goals are met through monitoring the daily performance of employees, organising workflow for increased efficiency, and coaching employees as needed. They guide both in-house and outsourced technicians in a variety of maintenance and repair tasks and responsibilities within the wider spectrum of building maintenance that includes, but is not limited to, plumbing, carpentry, masonry, metal works, painting, and specialised cleaning. They also on occasion liaise closely with various user groups to develop new infrastructure projects through compiling the scope of works, as well as managing and supervising the works to ensure delivery meets the user requirements within the best practices of quality and engineering.

Specific Duties

Repair and Maintenance

• Identifies repair needs of buildings, equipment and roofing structures through constant inspections, technical staff, user groups and help desk e-mail platform.
• Plans, prioritises, and implements, individually and through subordinates, the construction, installation, renovation, maintenance, roof cleaning and repair of infrastructure by analysing possible courses and outlining remedial measures that address long- and short-term repair needs by reading, understanding, and complying with plans, parts lists and manufacturers information relevant to his/her discipline.
• Organises tasks given to him/her and supervises skilled staff plumber, carpenter, metal artisans, cleaners, painters, masons and unskilled maintenance and support staff in addressing repair tasks, recommends personnel actions, provides technical direction and assistance, interprets and explains standards, and makes corrections.
• Schedules staff, assigns and prioritizes work, takes or recommends actions to ensure the works are implemented with professionalism that meets expected quality standards, and ensures budget compliance.
• Reviews completed repair works through close monitoring of the implemented actions and plans for subsequent maintenance.

Infrastructure Works Development and Implementation

• Provides input on new projects and improvement plans and assists in preparation of work specifications.
• Plans, coordinates, and oversees in-house projects as assigned, meets with contractors, and provides direction, coordination, and assistance to various outside agencies.
• Records and reports progress on costs, schedule, deviations, and information necessary to keep a comprehensive project record through all stages of project implementation; takes minutes during formal contractual meetings.
• Makes vital contribution to the successful working of the project implementation team, including the consultants, contractor(s) and icipe

Others

• Gives toolbox talks to the other staff to ensure all stay current and competent in the use of hand and power tools.
• Conducts basic risk assessments for each task, identifying the hazards and planning safety procedures informing those working with him/her.
• Remains qualified and up-to-date as a key person responsible for the wider responsibility for safety over a wide range of activities and persons for the purposes of compliance to safety rules and procedures (SRPs.
• Participates in the performance evaluation of staff supervised.
• Serves in various committees/taskforces as assigned within the Centre.
• Performs other related duties as required or assigned by the Supervisor.

Requirements/Qualifications

• Diploma in Architecture/Civil Engineering or related field.
• Conversant with Microsoft packages, MS Project, CAD Design programs and other design-related programs.
• Minimum 7 years’ experience in building maintenance, construction, with supervision roles in multi-disciplinary teams of technical staff.
• A background in civil engineering with relevant experience in building construction and maintenance roles.
• Attentive to details skills and an all-rounder in matters of asset maintenance and construction.
• Knowledge and practical experience in asset maintenance and infrastructure development, extending from the definition of requirements, quality control, cost control, scheduling, construction management, commissioning, take-over, and document management.
• Knowledge and practical experience in managing design and construction projects comprising new building and renovation projects with special focus on civil works, mechanical and plumbing systems.
• Knowledge and practical experience in participating in a tender call process, including requests for proposals for services.