System Change Specialist - Finance Consultant at Practical Action Kenya

POSITION OVERVIEW

• The System Change Specialist - Finance will serve as the support during the transition from Sun System to Microsoft Dynamics. This role is critical for ensuring a seamless migration, system clean- up, and efficient implementation.
• The Specialist will report directly to the Head of Finance and is expected to provide comprehensive support and coordination for a period of up to 2 months.

KEY RESPONSIBILITIES

System Clean-Up:

• Ensure a thorough clean-up of all Practical Action Kenya the accounts before closing Q3.
• Address and close dormant accounts.
• Post adjustments to rectify issues identified in recent management discussions.
• Support the clean and smooth closure of Period 3 in January, ensuring all necessary adjustments are made.
• Support in the development of a strategy for migrating data from the old system to the new one.
• Support execution of data migration processes, ensuring accuracy and completeness of the data.

Communication and Coordination:

• Attend regular project meetings with the roll out team in the lead-up to the system roll-out and provide the required support.

Balance Sheet Reconciliation:

• Reconcile balance sheet balances to support the data migration process.
• Post corrections to address any identified issues arising.

Roll-Out Plan Communication:

• Confirm a downtime period for SUN during data migration.

Progress Review:

• Support in the review progress towards roll-out in regular meetings with the global project team.
• Support in conducting reviews during go-live and post go-live, adjusting processes as needed.
• Ensure that the new accounting system complies with relevant accounting standards, regulations, and industry best practices.

How to apply

• Interested independent consultants that have the capacity to deliver this TOR are invited to submit a complete proposal to recruitment@practicalaction.or.ke with subject line “System Change Specialist - Finance” to reach Practical Action on or before 31st December 2023. All information/data given will be in the strictest confidence and will only be used for recruitment purposes.

Qualifications:

• A bachelor’s degree in a relevant field and CPA finalist.
• Strong finance background with at least 7 years proven hands-on experience and exceptional skills in reconciliation.
• Advanced proficiency in Microsoft Excel and other MS Suite packages.
• Good Knowledge of Sun System and/or other accounting systems.