Technical Procurement Manager at Sanergy

About the role

We are looking for a Technical Procurement Manager to oversee procurement in the Engineering, Procurement, and Construction (EPC) department in Regen Organic's upcoming and existing facilities. The role’s key objectives
are: procurement strategy and framework management; vendor sourcing and engagement; Vendor quality and technical support; Financial accountability and support

Duties and Responsibilities

General
Lead the procurement team to complete project and company goals.
Develop framework, standards and templates for internal procurement management processes.
Provide training and feedback to project teams to ensure full adoption of the procurement framework.
Engage all internal and external stakeholders to ensure procurement blocks are flagged and cleared in a timely manner.

Procurement strategy and framework management

• Developing procurement strategies for projects, new equipment orders and existing equipment spare parts.
• Take lead in creating, documenting and updating technical procurement processes.
• Prepare and maintain a comprehensive vendor database of contractors, consultants and suppliers.
• Develop a robust procurement framework and eliminate waste within procurement processes.
• Lead end to end problem solving related to sourcing, procurement and delivery of technical products/services.
• Build positive relationships with engineers, operational managers, finance team and vendors, to foster harmony between the sourcing, payment and use of procured items. Vendor sourcing and engagement
• Conduct extensive research on potential sources of project equipment and spare parts by ensuring that prices are competitive and specifications meet requirements.
• Develop vendor selection criteria and coordinate vendor onboarding.
• Perform vendor shortlisting to select suppliers that will meet the Sanergy quality standards.
• Prepare and issue RFPs and RFQs, obtain quotes and proposals from shortlisted vendors.
• Conduct bid analysis, issuing reports that include recommendations on intended purchases.

Building healthy, prosperous communities

• Negotiate costs and delivery timelines to ensure project budget and timelines are met.
• Arrange, attend and/or chair vendor meetings with technical team members, ensuring requests are responded to within agreed timescales.
• Support in contract development and review, negotiating contractual terms with vendors through to sign off. Vendor quality and technical support
• Coordination with engineers to ensure equipment suppliers meet quality requirements before payments are released.
• Support with preparation of purchase requests / purchase orders on the Sanergy systems.
• Work with the logistics team to ensure equipment are safely packaged and shipped to Kenya.
• Assess supplier performance based on quality, costs, delivery and service.
• Participate in troubleshooting activities, plant and equipment commissioning, coordinating with engineers to measure adherence to specifications.
• Report any complaints or concerns raised by stakeholders and address them with vendors for resolution.

Financial accountability and support

• Ensure all procurement is within set budgets
• Negotiate commercial terms with suppliers to obtain the right quality at the right price.
• Organize various procurement requests from the engineering team.
• Liaise with other departments including finance to ensure all payments are done on time
• Actively participate in value engineering exercises to ensure best value for the organization.

Skills and qualifications

• Degree in Engineering, Quantity Survey and/or relevant work experience in technical procurement.
• 5+ years of experience in procurement of equipment or parts for processing units.
• Knowledge of engineering & construction principles.
• Experience in building strong relationships with vendors and contract negotiation.
• Experience in import/export requirements to Kenya.
• Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.
• Ability to explain technical information to technical and non-technical people.
• Demonstrated ability to manage a team, and provide constructive feedback.