Technical Stores Officer at AMREF Flying Doctors

Job Description

Technical Stores and Inventory:

• Receive, inspect, store, and issue aircraft parts and materials in accordance with company procedures and aviation standards.
• Verify all incoming and outgoing materials that are supported by the required airworthiness and regulatory documentation, maintain full traceability of inventory, ensure compliance with company procedures and aviation regulatory requirements.
• Maintain accurate inventory records and ensure all stock transactions are promptly recorded in the inventory management system.
• Ensure all inventory is correctly identified, labelled, segregated, and stored to preserve airworthiness, traceability, and serviceability.
• Package, store, handle, and dispatch aircraft parts, components, engines, and cores in accordance with approved procedures and manufacturer requirements
• Monitor stock levels and maintain adequate inventory of critical aircraft parts and materials to support maintenance operations, minimize aircraft downtime, and prevent shortages.
• Entering & updating data/information into the inventory control system to ensure accurate stock levels
• Advise the Head of Base Maintenance on stock status, reorder levels, and procurement requirements.
• Ensure that all items are stored correctly to prevent damage or deterioration.
• Conduct periodic stock counts and inventory reconciliations, investigate and report any variances/discrepancies
• Maintain accurate inventory records and ensure all transactions are correctly recorded in the stores management system.
• Manage shelf-life-controlled and time-expired items using the First Expiry, First Out (FEFO) principle and ensure expired stock is quarantined and disposed of in accordance with regulatory and environmental requirements.
• Ensure expired items are promptly removed from stock and disposed of according to regulatory and environmental guidelines.
• Maintain a clean, organized, secure, and compliant storage environment.
• Support maintenance operations through the timely issuance of parts and materials to maintenance personnel, ensuring accuracy, traceability, and proper documentation.
• Communicate material shortages, stock discrepancies, delayed deliveries, or other issues that may affect aircraft maintenance schedules.
• Maintain proper hazardous material storage and control in accordance with safety and environmental requirements.
• Participate in inspections/internal and external audits and implement any corrective actions, and/or process improvement initiatives.
• Identify areas for improvement and cost-cutting initiatives in technical stores management processes.
• Assist with the packaging, shipment, storage, and handling of aircraft parts, components, and cores.
• Perform any other duties that shall be assigned by the Head of Base Maintenance.

Tools & Equipment

• Implement the system for the calibration of tools and equipment used for inspection and testing to ensure it is performed to an adequate standard and on a regular basis in accordance with the provisions of the MPM.
• Ensure all tools and test equipment used for working on the operator's aircraft are regularly inspected and calibrated as needed.
• Ensure all hangar and shop equipment and tools are in serviceable working condition.
• Ensure all tools, equipment, materials, and facilities used in the workshop are adequate, appropriate, well maintained, and calibrated for the planned work.
• Ensure all tools and equipment are in working order and with current calibration, where applicable.
• Arrange for repair or replacement of defective tools and equipment
• Carry out daily tool checks on general Toolbox when tools are used during maintenance actions and ensure the Toolbox inventory is always current.
• Ensure all tools used are returned to the Technical Tool Store at the end of each shift.
• Issue materials and tools to maintenance personnel based on approved work orders.

Qualifications

Education and Experience

• Diploma or Degree in Aeronautical Engineering, Supply Chain Management, Logistics, Business Administration, or related field.
• Minimum of three (3) years’ work experience in aviation stores operations, inventory and warehouse management, material planning and stock control.
• Demonstrated knowledge of aircraft parts, tools, Ground Support Equipment (GSE), consumables, and applicable KCAA regulatory documentation requirements.
• Experience working with Enterprise Resource Planning (ERP) systems and or Inventory Management systems

Knowledge, Skills and Competencies

• Good communication and interpersonal skills, with the ability to engage effectively with both internal and external stakeholders.
• Excellent organizational, planning and multitasking abilities as well as the capacity to manage competing priorities and meet deadlines.
• Strong analytical, reporting and problem-solving skills, with high level of accuracy and attention to detail.
• Sound knowledge of inventory control principles and stock management practices.
• Good negotiation and supplier relationship management skills.
• Good decision-making skills, with the ability to resolve operational issues effectively and efficiently
• Ability to work independently with minimum supervision, as well work effectively a team environment.
• Ability to safely lift, handle and move inventory safely as per provided safety procedures.
• Proficiency in MS Office applications and inventory management systems.
• Hands-on aircraft maintenance experience will be an added advantage.