Tendering Officer at a Reputable Company

A Tendering Officer’s responsibilities will include:

1. Tender Preparation and Submission:

• Identify and review tender opportunities from various sources.
• Analyze tender documents, including instructions, conditions, and requirements.
• Coordinate with internal departments to gather necessary information and inputs for tender preparation.
• Develop and write proposals, ensuring compliance with client requirements and company standards.
• Ensure timely submission of tender documents, including necessary attachments and forms.

2. Cost Estimation and Budgeting:

• Prepare cost estimates and budgets for tenders in coordination with finance and other relevant departments.
• Analyze cost implications and provide recommendations for competitive pricing.
• Assist in developing pricing strategies to maximize profitability.

3. Vendor and Stakeholder Management:

• Liaise with suppliers and subcontractors to obtain quotations and necessary documents.
• Maintain good relationships with clients, suppliers, and other stakeholders.
• Respond to client queries and clarifications regarding submitted tenders.

4. Documentation and Record Keeping:

• Maintain accurate records of all tender submissions, including correspondence and feedback.
• Update and manage tendering databases and documentation systems.
• Ensure all documentation is in compliance with legal and regulatory requirements.

5. Compliance and Risk Management:

• Ensure all tender documents comply with relevant legislation and regulations.
• Identify and assess risks associated with tender submissions and provide mitigation strategies.
• Monitor changes in tender regulations and update processes accordingly.

6. Post-Tender Activities:

• Follow up on submitted tenders to ascertain the outcome.
• Participate in post-tender negotiations and discussions as required.
• Prepare and present reports on tender outcomes and performance metrics.

Qualifications/Knowledge/Skills/Experience

• Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field.
• Proven experience in tendering, procurement, or contract management.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
• Detail-oriented with strong organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of relevant legislation and regulatory requirements.
• Experience in tendering and management of Government projects is an added advantage.

Working Conditions & Performance Metrics:

• Office-based with occasional travel to client sites and supplier locations.
• May require extended hours to meet tender submission deadlines.

Performance Metrics:

• Number and value of successful tenders.
• Accuracy and completeness of tender submissions.
• Timeliness of tender preparation and submission.
• Client and stakeholder satisfaction.