Terms of Reference For Environmental Impact Assessment For The Proposed Construction of 13 Waste Transfer Stations in Kakuma and Kalobeyei Wards at Peace Winds Japan

Objectives of the EIA

• To identify possible environmental impacts, both positive and negative
• To assess the significance of the impacts
• To assess the relative importance of the impacts of relative plan designs, and sites
• To propose preventive mitigation and compensative measures for the significant negative impacts of the project on the environment.
• Generate baseline data for monitoring and evaluating how well the mitigation measures are being implemented during the project cycle.

Scope of service

• The Environmental Impact Assessment will be conducted at 13 sites located within Kakuma refugee camp, Kalobeyei, and Kakuma town. The assessment will involve the physical examination, and interviews with beneficiaries, neighboring communities, relevant consultants, and government agencies.

The consultant will generate an environmental impacts assessment study report for submission by systematically examining all proposed activities. Consequently, the report will generate the following:

• Nature of the project
• The location of the project including the physical area that may be affected by the project activities.
• The activities that shall be undertaken during the project phases
• The potential environmental impact of the project and mitigation measures to be undertaken during and after the project cycle.
• An action plan for the prevention and management of possible accidents during the project cycle
• Design and development of environmental management tools
• A plan to ensure workers' and neighboring communities' health and safety.
• The economic and sociocultural impacts on the local community and the nation in general
• The project budgets.
• Any other information that the proponent may be requested to provide by NEMA.

Duration and Conduct of the Consultancy:

• The consultancy assignment will span 3 weeks from the contract’s execution date. The consultant will collaborate with the PWJ project team to develop the work plan, including scope and input. A fair budget/price plan should be submitted. All reports and outputs produced during the consultancy will become the property of PWJ, and the consultant must deliver these upon the consultancy’s expiration.

Deliverables

• The consultant will be required to provide the following deliverables during this assignment.

Deliverable

Timelines

• Inception Report and Desk Review
• Draft EIA Report
• Public Participation Report
• Final EIA Report
• NEMA project approval certificate

Anticipated Level of Effort

• It is anticipated that the consultant will provide a level of effort (LoE) of 20 man-days as indicated below:

Activity

• Desk Review and Inception Report
• Fieldwork in Kakuma including, visits to project sites, public engagement, relevant meetings with county officials in Lodwar
• Report Preparation
• Follow up with NEMA and obtain necessary certifications etc.

Consultants Qualifications and Experience

The ideal consultant must meet the following criteria:

• Minimum of bachelor’s degree Background in environmental, climate change, and sustainability science.
• Registered and licensed with NEMA as Lead Expert in Environmental Impact Assessment (EIA).
• Availability to commence the assignment promptly.
• Excellent written and oral communication skills
• Demonstrated practical experience in conducting environmental assessments on AT LEAST 3 similar assignments within the last 3 years.
• Experience working on similar assignments in Turkana County

Support is to be provided by PWJ.

PWJ will provide the consultant with the following support while they are undertaking the assignment:

• necessary access to the project site
• transport during field activity
• any available documentation required by the consultant relating to the project.
• payment of required NEMA fees to obtain a license.

Technical and Financial Proposal

Bidders shall be required to submit the following documents as part of their technical and financial proposal:

Mandatory Requirements

• Both individual and corporate: Taxpayer’s documents: valid PIN and tax compliance certificates.
• Corporate entities: Company Registration certificate
• Proof of registration and licensure as a lead expert.

Technical Proposal

• Cover letter
• Technical proposal clearly showing understanding of the assignment, proposed methodology and approach, team composition, and Proposed activity timelines for the assignment.
• Company profile demonstrating capacity for environmental assessment/audit studies.
• Detailed CVs highlighting similar work experience and years of experience.
• CVs of proposed consultants for the engagement.
• 3 references including contact details of past clients.
• Two reference letters from current or past clients (within the last 3 years).

Financial Proposal

• the consultant shall provide an itemized financial proposal following the format below:

Description

Unit

Rate

Amount

• Professional Fee/Management fee man-day
• Communication costs LS
• Accommodation during fieldwork day

Taxes (indicate which tax)%

Total