Terms of Reference for Mid Term Evaluation at American Friends Service Committee (AFSC)

Key Deliverables

• The outputs expected from the consultant are:
• Inception report upon signing a contract; submit an inception report detailing the evaluation design, methodology and data collection tools to be discussed and agreed upon with AFSC.
• Produce a draft report; The mid-term evaluation report including stories of change and lessons learnt.
• Final Midterm evaluation report incorporatingsuccess stories and comments from AFSC.
• The evaluation report shall be written in English (maximum of 35 pages plus annexes) and must include the following contents:
• Information Page: Basic organizational data, duration of the project to be evaluated, title of the evaluation, principal of the evaluation (who commissioned the evaluation), contractor of the evaluation and date of the report.
• Executive summary: tightly drafted, to-the-point, free-standing document including the key issues of the evaluation, main analytical points, conclusions, lessons learnt and recommendations.
• Introduction: purpose of the evaluation, scope of the evaluation and key questions. Short description of the project to be evaluated and relevant frame conditions.
• Evaluation design/methodology
• Key results/findings: about the questions pointed out in the ToR and the projects’ specific intervention components.
• Conclusions: summary based on evidence and analysis.
• Recommendations: on the findings leading to suggestions to be used for the way forward
• Lessons learnt: all relevant information beneficial to the partnership between AFSC and implementing partners.
• Annexes (TOR, instruments used, list of persons/organizations consulted, literature and documentation consulted, copy of any relevant documentation used for the assessment, and CV of the evaluation team).
• The evaluator should include the most significant change stories. While the evaluators are expected to work independently, South Sudan Program officer and Country Representative will assist in facilitating access to program participants, documents and other logistical support required to facilitate the evaluation.

Budget and Deliverables

• Provide a detailed budget as well as a description of the specific deliverables that will be submitted and expected schedule of compensation.

Evaluation Schedule

• The proposal should include a workplan showing how the evaluation will be carried out.
• Proposal Evaluation Procedure.
• After having received the responses from the applicants, a consultant will be selected based on an appropriate selection process in consultation with the Country Representative Somalia and South Sudan, Regional Director for Africa, and the international program support staff as needed. A signed agreement should be processed with the selected consultant and in accordance with AFSC vendor practices.

Qualifications of Evaluation Team

1. The consultant/team should be fluent in English, spoken and written, have strong analytical skills, good listening and discernment skills, and proven experience in evaluating trauma healing and peacebuilding programs.
2. South Sudan or experience in conflict zones in Horn of Africa will be an added advantage.

Other requirements:

• Advanced university degree in relevant field.