Finance and Operations Assistant at The Digital Monkeys

Key Responsibilities:

Finance:

• Weekly/Monthly WHT and WHVAT reconciliation in iTax
• Recording payments received from clients
• Documentation of supplier invoices
• Coordinating internal purchase requisitions and managing petty cash
• Ensure accurate financial documentation of company expenses across all forms of payment
• Invoicing and financial reporting

Collections:

• Bi-weekly correspondence with clients on outstanding invoices with the aim of reducing our collection period to 45 days. Includes weekly client visits\

Legal:

• Coordinating with legal consultant to ensure all contracts are renewed on time and new contracts go out within 24-72 hours of receipt
• Customization of existing contract templates for the specific need with the aim of halving the contract process

Operations:

• Design and implement a system that ensures the company operates smoothly and has everything it needs to function efficiently and effectively
• Business strategy and model research assistance
• Creation and presentation of standard operating procedures in collaboration with different departments with the aim of getting ISO certified

Human Resource:

• Screening candidates and reference interviews
• Supporting the recruitment process with the aim of halving the lead time between job advertising and selection
• Employee onboarding

Learning and Development:

• Continuous learning with a target of completing 4 courses in a year relevant to expertise

Key Competencies:

• Sets high standards and goals
• Organization and planning
• Written & Oral Communication
• Attention to detail
• Proactivity/takes initiative
• Brainpower/learns quickly
• Aggressive & moves fast
• Strategic thinking
• Analysis skills
• Work ethic and follows through on commitments
• Research skills
• Flexible/adaptable
• Open to criticism and others’ ideas
• Teamwork
• Takes ownership and holds people accountable