Transport and Fleet Administrator at Securex

Job Summary 

Responsible for overseeing a company’s fleet of vehicles. The fleet admin must be highly collaborative to manage costs and keep the fleet running smoothly. 

Duties and Responsibilities 

• Provide an efficient and courteous first point of contact dealing with telephone, and email enquiries.  
• Provide an efficient administrative service including collating, inputting and maintaining data.  
• Provide support to the Fleet Manager where required.  
• Provide additional administrative support as and when needed to the wider team.  
• Assist in the scheduling of maintenance of vehicles and facilities maintenance.  
• Undertake health and safety stock checks on the vehicles and replenish where required.  
• Work with the Fleet Manager to maintain and effectively monitor the tachograph database. 
• Ensure all vehicles have valid statutory documents.  
• Prepare fuel consumption report and vehicle cost analysis report on a monthly basis and submit to the Administration Officer. 
• Ensure all drivers have a valid driving license.  
• Conduct spot checks on vehicles to ensure that they are in good working condition.  
• Ensure routine servicing and maintenance of program vehicles are carried out on time; initiate requisition for vehicle servicing and maintenance.  
• Follow up on payments for all expenses relating to program vehicles including fuel expenses and servicing in a timely manner.  

Minimum Requirements and Competencies 

• Bachelor’s degree from an accredited university or college; preferably with a focus on supply chain management; Logistics 
• 2-5 years of work experience in Transport and Logistics 
• Working knowledge of multiple transport functions and transport. 
• Relevant Transport management diploma course.