Workshop Foreman at Peace Winds Japan

Duties and Responsibilities

The General Maintenance, Servicing and Repairs of all vehicles and other assets

• Carry out auto-mechanical preventive maintenance and repair of light vehicles, plant and equipment including 4x4 vehicles of various makes, types and models.
• Carry out overhaul of engines, transmissions, differentials, hydraulic pumps, repair electro-mechanical components, and air brakes.
• Retrieve, repair, rescue broken down vehicles in the field and provide defects reports.
• Ensure workshop safety rules and procedures are followed including the use of right tools and equipment for the right job to minimize damage & injury.
• Interpret instructions, technical manuals, illustrations, specifications, diagrams, schematics and other guides in conducting repairs and modifications.
• Perform and carry out other duties as may be assigned by the Supervisor

Reporting

• Establish strong working coordination with the workshop key staff especially, (Workshop Officer, Workshop Service Advior) to ensure shortage of parts is well managed.
• Liase with the Workshop Service Advisor and Spare parts Technician to ensure spare parts data is keyed daily into the ERP System.
• Produce stock analyses, documents, and reports upon request by management.

Quality Control

• Take responsibility for approved spares by ensuring proper parts are fitted, high quality of work is maintained for intended purpose.
• Inspects vehicles and generates spare parts list for requisition processing.
• Ensure that lubricants and other liquid solutions are used only at the right quantity & quality.
• Ensure technicians report on the vehicle /Equipment work orders, repairs carried out by indicating spares replaced and time taken to perform repair works for record and confirms that repairs are charged out correctly.
• Maintain high quality service repairs and minimize comebacks, conduct periodic spot checks of complete
• Road tests vehicles to quality check-check work performed.
• Assists the parts technician in identifying quality of spares and secure used spare parts to avoid refurbishing during repairs.
• Establish and maintain customer follow-up programs to confirm satisfaction with the service experience.

Store/Tool Management

• Organize and optimize the available store space to facilitate the storage and flux of parts in the store. Take appropriate action if space is becoming insufficient.
• Ensure the proper cleaning of the store.
• Take appropriate actions to improve spare part storage in the perspective of an improvement of the stock management (in coordination with the Workshop Officer).
• Organize the security of the stock by taking all appropriate measures. Limit stricly access to the Spare Part Store to authorized staff.
• Organize the transparent and efficient storage of old parts. Ensure that dispatching of spares to the Workshop is done in a timely manner.

Workshop Safety, Procedures and Regulations

• Ensure proper usage and responsibility of assigned workshop tools and equipment by cleaning, storing and undertaking good housekeeping practices daily.
• Ensure workshop safety rules and procedures are followed including the use of right tools and equipment for the right job to minimize damage & injury.
• Ensure compliance with all applicable standards, policies (OSH) and SOPs including safety procedures and the maintenance of well-arranged clean areas.
• Will ensure working under safe conditions and to avoid causing injuries to him/herself and other technicians as well as damage tools and equipment.
• Ensure segregation and disposal of workshop wastes in line with the environmental regulations (NEMA).
• Understands and ensures compliance with manufacturer’s warranty & policy procedures.

General Tasks

• General maintenance and repairs of all vehicles/Equipment and other assets.
• Carry out all major repairs, diagnose faults, overhaul engines, gearboxes, transmissions, differentials. And other mechanical components line with the manufacturer’s manual.
• Attend departmental meetings, and keep meeting minutes.
• Assist technicians in developing their skills, and encourage innovativeness.
• Coach and conduct regular performance reviews for workshop team.
• Perform other duties as may be assigned by the supervisor.

Qualifications

• Diploma in Mechanical Engineering (Automotive option) and Driving License class BCE.
• Relevant experience in motor vehicle repairs, generators, plant and equipment.
• Demonstrated multi-skilling in mechanics, Auto electrics/electronics is an added advantage.
• Relevant experience in spare parts management.
• Computer literacy and data processing (Word, Excel, and Internet).

Professional experience

• Demonstrated experience of at least 5 years in repairs and maintenance of vehicles and equipment, especially 4WD vehicles and Isuzu trucks in the automotive field with at least 2 years’ NGO experience.
• Demonstrated multi-skilling in mechanics, auto electrics, welding & fabrication.

Other knowledge, additional competences

• Good troubleshooting and problem-solving skills.
• Good command of English and Kiswahili languages and ability to write reports.
• Sensitivity in handling and disposing of important documents.
• Reliability, Honesty, Innovativeness and good organizational skills