Procurement Officer at WTS Energy

Responsibilities:

• Receive duly approved purchase requisitions MRQs from user departments.
• Prepare and send inquiry documents/RFQ to at least three registered suppliers and ensure that suppliers respond to RFQ documents within stipulated timelines.
• Prepare a detailed justification note/quotation analysis with the necessary recommendations and obtain approval in line with laid down procedures.
• Prepare LPOs, obtain approvals, communicate approved orders to the suppliers, and followup delivery of goods and services within agreed timelines.
• Expedite delivery of goods and services by ensuring that suppliers comply with the agreed lead times.
• Completion of supplier account documentation and coordinating the account opening process while ensuring the best terms are negotiated with suppliers.
• Align all procurement documents from Purchase requisition, justification notes, purchase orders, supplier delivery notes, invoices, and GRNs/SESs and pass them to finance for payment on a real-time basis.
• Maintain up-to-date procurement records and filing system that allows a seamless audit trail and accountability.
• Keep users informed on the status of requested goods and services.

Requirements:

• A minimum of 5 years of demonstrated experience in end-to-end supply chain management.
• Demonstrated commitment to maintaining a high level of integrity and ethics.
• Member of KISM or an equivalent professional body
• Good communication skills
• Excellent reporting skills
• Good customer service skills.