Career Openings at Urgent Action Fund-Africa

Specific Responsibilities

• Provide logistical support for events, missions, and conferences.
• Facilitate hotel visits to assess events, staff, and stakeholders’ travel.
• Assist in travel arrangements, including verifying all bookings with hotels and airlines,
• processing of visas, collaborating with transport companies for all ground transfers, and providing travel insurance for staff.
• Facilitate travel logistics for the Executive Director in Kenya in liaison with the Senior Operations Officer.
• Support the drafting of travel logistics notes for all travels related to the events.
• Collaborate with approved travel agents on ticketing.
• Ensure travel documents and next of kin information for travelers and participants are up to
• date and filed for smooth ticketing processes.
• Prepare purchase requests for approval, negotiate with suppliers, and liaise with the
• Procurement Committee for supplier selection.
• Facilitate logistics for the Feminist Republik Festival as scheduled.
• Assist in managing the organisation’s filing system.
• Monitor follow-up actions from correspondence.
• Minute-taking during the various meetings.
• Respond to internal and external emails.
• Supervise the function of the Office Assistant and Operations Intern
• Facilitate office errands as necessary.
• Ensure maintenance of equipment and office premises in consultation with the landlord.
• Assist in managing vendor performance and adherence to contracted terms, ensuring suppliers comply with the Fund’s policies.
• Supervise all aspects of office reception, including, but not limited to, answering phone calls, meeting, greeting, and settling visitors.
• Schedule and assist with preparing internal and external meetings (e.g., sending meeting invitations, booking and preparing rooms, organizing catering, minute-taking etc.).
• Dispatch all posts and packages as necessary.
• Supervise office supplies stocks (stationery, kitchen supplies, IEC materials) and flagging when new supplies need to be ordered;
• Oversee general office duties on demand: photocopying, faxing, mailing and filing (hard copy and digital).
• Undertake other tasks and activities as requested.

Qualifications
The ideal candidate shall have:

• Bachelor’s degree in Business Studies, Commerce or any related field
• 2- 3 years experience in administrative and logistics processes.
• Proficiency in Excel, Word and PowerPoint.
• Excellent written and verbal skills
• Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results and building effective teams

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Desired Skills and Expertise

• All UAF-Africa Board members need the following knowledge, skills, and capacities:
• Knowledge, understanding, and/or experience of governance, the organisation's mission, and the laws, customs, and values that govern its activities.
• Be able to comprehend the concepts of fiduciary duties and duty of care.
• Ability to make sensible and informed governance decisions and recommendations.
• Willingness to ask hard questions and support good Board dynamics.
• High ethical standards, commitment to serve, and common sense.
• Ability to see the broader picture and perspective on human/womn’s rights, democracy, social justice, and development in Africa, benefitting from international experience and a commitment to feminist politics and womn’s rights struggles.
• Organisational and strategic awareness.
• Appropriate level of financial literacy.
• Integrity of personal and professional dealings.
• Total commitment to furthering the interests of UAF-Africa’s programmes, interests and values of UAF-Africa, and to achieve UAF-Africa’s goals.
• No conflicts of interest.
• Capacity to work in English and Specifically from North Africa.

We are currently recruiting for a Board member with the following profile, expertise and knowledge:

• A strong grounding in feminist theories, methodologies, and practices. This includes producing knowledge that centers on decolonial frameworks that challenge hierarchies of knowledge production processes.
• Knowledge of conflict with a strong grasp on the ways in which structures of violence, gender norms, and power intersect with conflict dynamics. Knowledge should include critical analysis of the roles UAF-Africa can play in the philanthropic ecosystem to support WHRDs before, during, and after crises.
• Strong grasp of issues related to gender-based violence, including its root causes, impact on WHRDs, and UAF-Africa’s role in responding to various manifestations of
• GBV in its support of activists. Experience in developing and implementing strategies to prevent and respond to gender-based violence, including advocacy, support services, and policy initiatives, is a plus.
• Expertise in one or more of the following areas of governance: financial management, risk management, and programmatic strategy.
• Expertise in one or more of the following programmatic areas: urgent situations and urgent actions in support of womn’s human rights defenders; feminist philanthropy; holistic protection of African Womn’s Human Rights Defenders; intersectional movement building; solidarity and support; knowledge leadership; philanthropic advocacy and agenda setting. 
• To apply to become a Board member for UAF-Africa, please complete the form at the end of this document and return it to Boardrecruitment@uaf-africa.org by Friday, 15 November 2024.