Career Opportunities at AMREF (African Medical and Research Foundation) - 6 Positions

Job grade C

Reporting to Chief Finance & Administration Officer

Unit Finance & Administration

Physical Location AMREF Flying Doctors, Wilson Airport

MAIN PURPOSE OF THE JOB

To initiate and maintain dynamic information systems that caters for AMREF Flying Doctor’s information technology needs and ensure use of appropriate information technology in line with the AMREF Flying Doctors ICT strategy.

REPORTING RELATIONSHIPS (SUPERVISOR AND REPORTEES)

• Chief Executive & Medical Director
• Chief Finance & Admin. Officer
• Information Technology (IT) Officer

SCOPE OF JOB

• Other resources under your responsibility
• Computer software and hardware licenses;
• All Servers applications and Operating systems;
• Central UPS;
• CISCO routers and firewall;
• Network switchers and cabinets;
• Backup tapes and hard disks;
• Corporate databases;
• Storage management and DR offsite support; and
• Virtual machines/servers

PRINCIPAL RESPONSIBILITIES

KEY RESPONSIBILITIES

MAIN TASKS

• Network Administration Services
  • Regular evaluation of current computer hardware/software in order to provide a timely replacement schedule or upgrade;
  • Testing new programs before user installation and implantation; and
  • Setting up and maintaining all internet and Microsoft Exchange E-mail accounts and server configurations.
• Technical Support and Capacity Building
  • Receiving (telephone, e-mail, delegation, monitoring tools, visit) and diagnosing issues from all staff for appropriate solutions;
  • Providing relevant information about the system to enable resource access;
  • Guiding users systematically to trouble shoot systems and offering immediate and alternative solution to issues;
  • Empowering users by sending system tips and guidance instruction;
  • Logging user issue for escalation either to the Network and Infrastructure Manager or product/service supplier;
  • Facilitating IT training to all AMREF Flying Doctors staff and offices for effective utilization of AMREF Flying Doctors core systems and new products;
  • Providing technical support and trouble-shooting for installed servers, including implementation of disaster recovery plans and prepare standard procedures for monitoring servers, and ensure that they are fully operational.
• System & Information Security
  • Providing support in setting up the infrastructure for virtualization and private cloud basics;
  • Administering E-policy McAfee antivirus and client update and configuration;
  • Publishing of internal resource for external access like in magic, outlook anywhere & web access and
  • Patching application with current security updates and hot fixes.
  • System analysis, development, implementation and maintenance
  • Virtual servers design, implementation and maintenance;
  • Performing infrastructure/software design development to ensure compatibility and operationally with AMREF Flying Doctor's LAN and WAN requirements;
  • Participating in the definition, designing, testing and implementation of new Information Technology (IT) hardware and software standards for AMREF Flying Doctors based on user requirements and in accordance with the strategy and direction. Resolve any Hardware (PCs, Routers, switches, Servers & UCS Configuration related problems; and
  • Testing and configuring all new equipment, particularly notebooks, desktops and servers to ensure compatibility with AMREF Flying Doctors requirements and standards.
• Inventory management & Maintenance
  • Maintaining software and hardware inventory;
  • Ensuring secure custody of equipment within AMREF Flying Doctors;
  • Supervising equipment preventive maintenance and carry out a regular evaluation of current hardware/software in order to provide a timely replacement schedule or upgrade.
  • Information Management
  • Coordinating the production of technical instruction materials for technical and user support and ensure the documentations are kept up to date.
• ANY OTHER TASKS
  • Advisory on procurement of technical equipment and related tasks.

REQUIRED QUALIFICATIONS

7.1 Education and knowledge

Bachelor’s degree in IT or related field;

Microsoft Certified Systems Engineer;

Networking certifications e.g. CISCO certifications; and

Virtual Systems Certifications – Vmware.

Knowledge and experience in management and configuration of Office 365.

Experience

• Four (4) years working in a network environment infrastructure;
• Systems Administration and Management;
• LAN and WAN management;
• Hardware and software integration and maintenance;
• ERP configurations and Administrations;
• Excellent technical knowledge of computer applications and systems; and
• Exposure to diverse-multicultural environment.

Skills

• Influencing;
• Critical and creative thinking;
• Good logical diagnostic skills and ability to exercise good judgement in the resolution of problems;
• Facilitation;
• Proactive;
• Team work;
• Good Interpersonal skills;
• Communication skills;
• Analytical skills; and
• Flexibility.

Competences

• Confidentiality;
• Ethical;
• Integrity;
• Reliability; and
• Ability to work within deadlines.
• Ability to withstand pressure

MENTAL COMPETENCIES

• Problem Analysis
• The job requires a professional and analytical approach to systems administration.
• Flexible Thinking
• The job requires creative problem solving within the framework of set corporate policies and procedures.

DECISION MAKING

The job requires ability to make significant decisions about work responsibilities and is accountable for them

COMMUNICATIONS

ORAL – Excellent Written and Spoken English

INTERNAL: The job demands a high level of oral communication skills in order to effectively communicate with other departments and staff members

EXTERNAL: The job demands a high level of oral communication skills in order to effectively communicate with external parties including service providers and country offices

WRITTEN:

INTERNAL: The job demands a high level of written communication skills in order to effectively communicate with other departments and staff members

EXTERNAL: The job demands a high level of written communication skills in order to effectively communicate with external parties including service providers and country offices.

ENVIRONMENTAL CONDITIONS

Corporate Policies, Systems, Procedures and Methods

The job demands a thorough understanding of corporate IT policy and standards, systems/product requirements and standard guidelines, professional, legal and technical compliance, audit compliance and procurement procedures.

Work Environment

Normal office environment

Hours of Work

Normal working hours. Job holder may be required to work outside normal working hours due to the nature of the work in general

go to method of application »

REF: Amref/HQ-HRBP1/2018/07-01

1 Reporting to Director, Human Resources

2 Department Human Resources Directorate

3 Physical location Amref Health Africa in Kenya, Lang’ata Road

The Human Resources function helps create a results-based organisation by aligning business priorities with the aspirations of our staff, leading to development of an empowered, responsive and competent human capital. It seeks to provide support and advice on all human resources matters. We are therefore committed to demonstrating teamwork, excellence, accountability, integrity, commitment, and passion in all that we do.

Job Purpose

As a senior member of the Human Resources team, the HR Business Partner is an agent of change in the department and the business at large. The HR Business Partner takes full responsibility for design and delivery of HR solutions for their areas of responsibility. Working across all aspects of the function’s remit, the HR Business Partner is responsible for the implementation and success of HR policies and initiatives.

Key Responsibilities

• Building trusted relationships with senior stakeholders and leaders in the business
• Develop a coherent HR strategy for Country/ Region/ Business unit, as may apply
• Providing strategic and day-to-day leadership to drive the delivery of the business’ HR plans
• Using experience, skills and knowledge of the HR industry to make an impact in key areas such as change management, organizational design, employee engagement and succession planning
• Assisting in building strong talent pipelines and managing recruitment up to c-suite level
• Supporting line managers across the business on organizational structure and design
• Technical lead of at least one of the HR core areas; performance management, talent management, Reward, Organization design, Resourcing for Amref Health Africa and Strategic Business Units
• Coaching and mentoring HR team members
• Employee relations and oversight of the disciplinary process in area of responsibility

Skills and Competencies

• You will be expected to hold a university degree, with a professional qualification from an accredited chartered institute such as IHRM or the CIPD. The applicant will also be expected to have experience in a leadership position, either as a HR Business Partner in another organization, or as a HR Manager. You will also be required to have the following:
• Communication skills – delivering the strategies of the business will require you to talk to stakeholders from around the business. As such, you will need to be able to present effectively to different levels of seniority.
• General skills – a HR Business Partner will need to be a true generalist, with a good understanding of the many different responsibilities of the function (e.g. learning & development, reward, compensation & benefits, performance management).
• Leadership – you will be working with line managers to deliver the function’s strategy. As such, you must be able to lead in the day to day operations of the business, and also on specific projects.
• Coaching skills – you will be seen as a mentor within the function and the business at large. You must be comfortable in offering advice to both your peers and junior employees.
• Strategic thinker – working closely with the HR Director to deliver and implement new programmes and initiatives, experience of thinking strategically is an absolute must.
• Industry knowledge – building a coherent and successful HR strategy will require an extensive knowledge of the trends and changes in policy that are affecting people at work.
• Performance management - provides the day-to-day performance management guidance to the business’s management personnel through coaching, counseling, and disciplinary actions. In this capacity, the HR Business Partner manages and resolves complex employee-relations issues.
• Workforce planning - creates a people plan for the business and its various departments taking into account the wider HR agenda and any specific people issues that may be existent within the business.
• Talent management - implements talent management processes for all employees in all departments within the business and provides thought-leadership on issues that may avail improved operation and performance of the business as a whole as well as the HR department
• Collaboration - teams up with other HR departmental teams in determining approaches to matters of recruitment, compensation, and other HR functions in order to ensure that the programs in place are effective and efficient. Incumbent will actively participate in HR department meetings and contributes to the formulation of solutions for the HR department, business department, and business-wide challenges.

Academic Requirements:

• Bachelor’s degree in HR or business related course. Masters in Human Resources or equivalent will be an added advantage
• Professional qualifications in HR

Work Experience:

• Minimum of ten (10) years’ experience in HR business partnering position or Senior HR generalist in a leading international organization, last three at a similar or senior level. 5 years’ experience for the D1 position
• Multi country experience in Africa will be an added advantage
• Experience in international development or corporate sector
• Proficiency in French is desirable

go to method of application »

REF: Amref/HQ-HFP1/2018/07-01

1 Reporting to Group Chief Finance Officer

2 Department Finance Directorate

3 Physical location Amref Health Africa in Kenya, Lang’ata Road

The goal of the Finance Department is to implement the highest standards of Financial

Management throughout Amref Health Africa. Its mandate is to provide leadership in Financial

Management to all Management and Finance units throughout Amref Health Africa.

Job Purpose

As a key member of the Senior Management Team, the Head of Finance- Programmes will oversee financial management and reporting for all programmes in the region in line with Amref’s strategy, business plan and best practice standards and regulations.

Key Responsibilities

• Financial management and reporting
  • Ensures proper books of account are maintained and kept up to date
  • Works with programme managers to ensure optimal financial performance is achieved across the project portfolio
  • Works with the Senior Management Accountant to ensure cash flows are optimized and negative cash balances meet corporate targets
  • Ensures that accurate reports to donors and other stakeholders are submitted on a timely basis
  • Ensure that all statutory and best practice accounting requirements are met in full
  • Sets key performance indicators to monitor and evaluate performance across the programmes
  • Builds capacity within the financial management area
• Budgeting
  • Oversees annual budget production within the programmes area
  • Ensures flex budgets are prepared in an efficient and timely manner
  • Manages longer term forward planning systems
• Proposal Development
  • Oversees donor proposal development to ensure that proposals comply with requirements and generate the level of recovery needed to achieve financial viability across the programmes
  • Works with programmes staff to achieve corporate growth targets
  • Ensures that viable strategies are in place to meet co-funding obligations on a timely basis
• Risk management
  • Reviews financial policies and procedures to ensure they are fit for purpose
  • Maintains an appropriate system of internal control
  • Oversees the development of control systems across the programmes that are well documented
  • Ensures that mitigation strategies are in place to address identified risks across the programmes

Skills and Competencies

• Integrity
• Strategic thinking
• Envisioning
• Business /Financial Acumen
• Business Savvy
• Innovative
• Leadership and influencing skills
• Ability to analyze and interpret large volumes of data
• Creative and strong problem solving skills
• Ability to understand and interpret financial information and principles
• Ability to enhance efficiency of business processes through the use of technology
• Strong organizational, management and reporting skills
• Ability to multi-task and handle a fast paced work environment.
• Strong interpersonal skills, ability to communicate and manage well at all levels

Academic Requirements:

• Bachelor’s Degree in Accounting, Business, Economics or Commerce
• Certified Public Accountant (K)

Work Experience:

• Minimum of 10 years’ experience in a busy commercial environment at a senior strategic management level across a wide range of functional business processes
• Significant experience in or knowledge of non-profit accounting, including sophisticated fund and grant accounting, compliance, and reporting
• Proven understanding of computerized financial systems
• Experience in international development or corporate sector
• Multi country experience in Africa will be an added advantage

go to method of application »

REF: Amref/HQ-HFE2/2018/07-02

1 Reporting to Group Chief Finance Officer

2 Department Finance Directorate

3 Physical location Amref Health Africa in Kenya, Lang’ata Road

The Finance Department provides support and advice to the organization on all financial matters. Its mandate is to provide professional financial management support and administrative efficiencies in pursuit of the organisation’s vision and mission in a manner consistent with its values.

Job Purpose

As a key member of the Senior Finance Team, the Head of Finance-Enterprises will have oversight and leadership of the financial management and reporting activities across the social enterprises within Amref Health Africa. S/he will provide strategic leadership to the function ensuring financial viability of each of the activities within the enterprise portfolio including oversight of budgeting and proposal development, pricing strategies and risk management.

Key Responsibilities

• Financial management and reporting
  • Ensures proper books of account are maintained and kept up to date
  • Works with enterprise finance managers to ensure optimal financial performance is achieved across the business area
  • Works with the Senior Management Accountant to ensure reporting is accurate and timely and that cashflows are optimized across the Amref Health Africa group
  • Ensures that accurate financial reports are submitted to stakeholders on a timely basis
  • Ensures that all statutory and best practice accounting requirements are met in full
  • Sets key performance indicators to monitor and evaluate performance across the social enterprise areas
  • Builds capacity within the financial management area
• Budgeting
  • Oversees annual budget production within each social enterprise area
  • Ensures flex budgets are prepared in an efficient and timely manner
  • Manages longer term forward planning systems Organisational Growth
  • Oversees financial element of proposals developed for donors, customers and students to ensure that they are competitive and generate sufficient income to optimize financial returns for the organisation
  • Works with senior enterprises staff to help achieve corporate growth targets
  • Ensures that viable strategies are in place to meet cash obligations on a timely basis
  • Assists in the consideration of the viability of new enterprise opportunities
• Risk management
  • Reviews financial policies and procedures to ensure they are fit for purpose
  • Maintains an appropriate system of internal control across all social enterprises
  • Oversees the development of control systems across the social enterprises that are well documented
  • Ensures that mitigation strategies are in place to address identified risks across the social enterprises

Skills and Competencies

• Integrity
• Strategic thinking
• Envisioning
• Business /Financial Acumen
• Business Savvy
• Innovative
• Creative and strong problem solving skills
• Ability to understand and interpret financial information and principles
• Ability to enhance efficiency of business processes through the use of technology
• Strong organizational, management and reporting skills
• Ability to multi-task and handle a fast paced work environment.
• Strong interpersonal skills, ability to communicate and manage well at all levels

Academic Requirements:

• Bachelor’s Degree in a Business related field
• Certified Public Accountant

Work Experience:

• Minimum of 10 years’ experience in a busy commercial environment across a wide range of functional business processes
• Significant experience in or knowledge of commercial enterprises of non-profit accounting, including sophisticated fund and grant accounting, compliance, and reporting
• Proven understanding of computerized financial systems
• Experience in international development or corporate sector
• Multi country experience in Africa will be an added advantage