Careers at Amref Kenya

ROLE OVERVIEW

• The Events Associate will support the planning, coordination, and delivery of AHAIC 2027, with a focus on conference administration, stakeholder coordination, speaker and delegate support, logistics, and event operations. Working closely with the Events Coordinator, conference workstream leads, Professional Conference Organizer (PCO), and other internal and external stakeholders, the Events Associate will provide day-to-day coordination and administrative support across the conference planning cycle. The role will contribute to the timely delivery of conference activities by maintaining trackers and databases, coordinating meetings and follow-ups, supporting speakers and delegates, and assisting with logistical and operational requirements.
• The successful candidate will be expected to manage assigned tasks independently, maintain accurate records, follow up on actions, and work collaboratively across multiple teams and stakeholders.

KEY RESPONSIBILITIES 

• Support the planning, coordination, and delivery of AHAIC 2027
• Support with Organizing Committee, workstream, and stakeholder meetings, including scheduling, minutes, action tracking, and follow-up.
• Maintain conference workplans, timelines, trackers, databases, and reporting tools to support timely delivery.
• Support speaker management, including invitations, confirmations, documentation, scheduling, and ongoing follow-up.
• Support the coordination of key conference stakeholder invitations, including invitation management, RSVP tracking, and follow-up communications.
• Support VIP delegates throughout the conference lifecycle, ensuring a seamless and exceptional experience from registration and correspondence to conference participation and post-conference engagement.
• Support delegate registration and participant engagement, including responding to enquiries and tracking delegate requirements.
• Coordinate with the PCO, vendors, venues, and service providers on assigned event logistics and operational requirements.
• Coordinate with ICT and Communications teams on registration platforms, event technology, digital tools, website updates, and participant communications.
• Prepare and maintain meeting documentation, reports, briefing materials, event records, evaluations, and post-event reports, ensuring accurate and timely information across workstreams. 

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, International Relations, Public Health, Development Studies, or a related field.
• 1–3 years of experience supporting conferences, events, workshops, stakeholder engagements, or similar programmes.
• Experience in event administration, logistics coordination, project support, stakeholder engagement, or communications.
• Experience coordinating with multiple stakeholders, vendors, service providers, and internal teams.
• Strong written and verbal communication skills, with good attention to detail and follow-through.
• Ability to work independently and collaboratively within multicultural and multidisciplinary teams.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, Outlook, and Teams.

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ROLE OVERVIEW

• The Partner Engagement Associate will support the AHAIC 2027 Partnerships team throughout the partner-engagement cycle. Working under the guidance of the team responsible for AHAIC partner engagement, the role will assist with sponsorship follow-up, routine partner correspondence, partner on-boarding and coordination of agreed deliverables.
• The Partnerships Associate will also liaise with the Professional Conference Organizer (PCO) and relevant internal workstreams to help ensure partner requirements are accurately captured, communicated and delivered. Strategic relationship management, negotiations and approval of official partner communication will remain with the Partnerships leadership.

KEY RESPONSIBILITIES

Resource Mobilization and Partner Engagement

• Support outreach and follow-up with prospective sponsors and partners under the guidance of the Partnerships team.
• Draft partner correspondence, meeting briefs, follow-up communications, sponsorship proposals, presentations, and other engagement materials for review.
• Coordinate partner meetings, prepare supporting documents, and track agreed actions and next steps.
• Support the cultivation and stewardship of prospective partners throughout the sponsorship and engagement process.

Partner Benefits Delivery and Coordination

• Maintain a tracker of sponsorship benefits, deliverables, key deadlines, and progress for assigned partners.
• Coordinate with the Partnerships team, PCO, Programme, Events, Communications, Finance, session leads, and other workstreams to facilitate the delivery of agreed partner benefits, including registrations, speaking opportunities, sponsored sessions, exhibition space, branding, media engagement, and networking opportunities.
• Support partners with session planning requirements, including session descriptions, speaker information, biographies, photographs, and technical needs.
• Ensure partner and session information is shared with relevant teams and accurately reflected on the AHAIC website, programme, and conference materials.
• Monitor progress against agreed deliverables, maintain records of actions and responsibilities, and follow up on outstanding requirements.
• Escalate delivery risks, unresolved issues, or matters requiring strategic guidance to the Partnerships team.

Conference Delivery and Post-Conference Close-Out

• Serve as a primary point of contact for assigned partners during the conference, responding to partner needs and supporting a positive partner experience.
• Coordinate with the PCO, Programme, Events, Communications, and session leads to ensure the successful delivery of agreed partner requirements and sponsorship benefits.
• Verify that partner sessions are adequately supported, including agreed technical, logistical, and reporting requirements.
• Monitor the delivery of sponsorship benefits during the conference and promptly escalate any issues or gaps requiring attention.
• Ensure partner branding, profiles, session information, and other conference materials are accurate and appropriately displayed.
• Coordinate responses to partner requests for conference outputs, including photographs, presentations, recordings, reports, and other relevant materials.
• Document the delivery of sponsorship benefits, partner feedback, engagement outcomes, and any outstanding commitments.
• Update partnership records, contribute partner-related inputs to the post-conference report, and prepare a clear handover of outstanding actions before the end of the assignment.

KEY DELIVERABLES

• Sponsorship pipeline and partner records are accurate and updated regularly.
• Partner correspondence and follow-up actions are prepared and completed within agreed timelines.
• Confirmed partners are onboarded efficiently, with agreements, invoices, registrations and required materials appropriately tracked.
• Partner requirements and sponsorship benefits are accurately documented and communicated to the responsible teams.
• Agreed sponsorship benefits are monitored and delivered, with gaps promptly flagged for resolution.
• Partner information is accurately reflected on the AHAIC website, programme and conference materials.
• Immediate post-conference partner materials, records and outstanding actions are completed or formally handed over before the end of the contract.

Qualifications

• Bachelor’s degree in business administration, marketing, communications, international relations, public health, development studies or another relevant field.
• At least one to two years of relevant experience in partnerships, fundraising, sponsorship, stakeholder engagement, business development, account support or event coordination.
• Experience supporting conferences, high-level events or multi-stakeholder initiatives would be an added advantage.
• Experience engaging with corporate partners, foundations, development partners or international organizations is desirable.
• Experience maintaining trackers, databases or other systems for managing stakeholder information and deliverables.

REQUIRED SKILLS AND COMPETENCIES

• Excellent relationship-building, networking and stakeholder-engagement skills.
• Strong written and verbal communication skills.
• Good organizational and time-management skills, with strong attention to detail.
• Ability to capture, organize and manage partner information accurately.
• Ability to manage multiple assignments, follow-up actions and deadlines.
• Professional presence and confidence when engaging with external stakeholders.
• Ability to work independently, follow instructions and collaborate effectively with a wider team.
• Good judgement and the ability to flag and escalate issues appropriately.
• Ability to work calmly and practically in a fast-paced conference environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams.
• Fluency in English is required. Working knowledge of French would be an added advantage.