Job Openings at National Council Churches of Kenya (NCCK)

Position Description

The Chief of Party (COP) will be responsible for providing overall vision, leadership and guidance of the project. The COP will be the project’s senior supervisor and will oversee all aspects of program performance, both technical and managerial. Under the supervision of the NCCK head Office, the COP will serve as the project’s principal contact point for USAID-KEA, and will also be the project’s main contact for political stakeholders and civil society.  The COP will supervise the recruitment, hiring, and supervision of all consultants.  S/he will have overall responsibility in the areas of operations, administration, logistics, procurement, budgeting, and financial accounting.

Job Responsibilities:

• Oversee and generally manage the entire Agreement with USAID-KEA
• Ensure the activity is coordinated and implemented in an effective and cohesive manner.
• Coordinate the implementation and reporting of all the activities delivered by consortia members.
• Manage the preparation and presentation of work plans, M&E plans, and all reports.
• Serve as the primary interlocutor with USAID/KEA;
• Serve as the primary point of contact for information on the progress and current status of all activities under the project.
• Liaise with other donor-funded programs supporting Kenya’s 2022 Electoral and Democratic processes to ensure complementarity and to avoid duplication; and
• Liaise with other relevant U.S. Government programs to ensure coordination and effective and efficient use of U.S. Government resources.

Minimum Requirements: 

• A Master’s degree or higher in the field of public administration, law, political science, international development, conflict management or a related technical field from a reputable university.
• At least 5 years of relevant professional and progressive experience in managing democracy and governance projects in Kenya, development assistance, including field experience in governance reforms, political advocacy, peacebuilding/conflict, and civil society programs.
• Prior experience in supervising long-term field staff and short-term experts. Proven record of excellent management, leadership, and decision-making skills.
• Demonstrated ability to think strategically and navigate politically sensitive terrain.
• Familiarity with USAID programming, rules and regulations; experience in managing USAID funded programs in Kenya and/or Africa is desired.
• Extensive networks within Kenyan civic and political sectors.
• Excellent oral and written communication skills in English.

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Project:                       The Mulika Initiative – Peaceful and Accountable Democratic Processes for a Cohesive Kenya

Reports to:                 Chief of Party

Location:                     Nairobi, Kenya

Project Description

The new activity, “Peaceful and Accountable Democratic Process for a Cohesive Kenya”, is a faith-based/civil society-led cohesion and election oversight programme with a purpose to improve accountability and transparency in electoral and democratic Processes; and enhance citizen resilience against political manipulation. It will be implemented from October 2021 – September 2023. The overall goal of Mulika Initiative is to contribute to a peaceful, credible, and accountable electoral and democratic process through inclusive and meaningful participation for a just Kenyan society. It will focus on the thematic and long-term observation; monitoring of human rights violation, election-related gender-based violence; promotion of national cohesion, peaceful coexistence, accountability and transparency; and mobilization of Kenya citizenry (particularly the youth) to resist political incitement and elite manipulation during the electoral and other democratic processes in Kenya.

Position Description

The Senior Finance Officer will be responsible for providing financial and accounting functions of the project. S/he will monitor and administer the donor funds, maintain donor contract inventories, supervise compilation and submission of donor reports in accordance with specific requirements, and follow up any issues arising from the analysis of reports. The Senior Finance Officer will supervise the finance officers under this project S/he will have overall responsibility in the areas of fund management.

Job Responsibilities:

• Oversee and generally manage the financial functions of the project.
• Co-ordinate the develop monthly and quarterly budgets for the project.
• Prepare fund projections based on accomplishment of the project milestone.
• Facilitate the reimbursements from the donor partners and disbursement of funds to consortia partners
• Verify authenticity of various payments, ensuring proper authorization and charging to correct budgets lines.
• Ensure that internal controls and the council’s financial policies and procedures are adhered to.
• Ensure that donor financial regulations in funds management as per the grant agreements are adhered to.
• Monitor budget performance on variances and corrective action that needs to be taken
• Prepare monthly and quarterly reports on status of the project; monitor budgets and ensure efficiency in allocation of funds as per the defined budget lines and milestones.
• Prepare funds accountability statements as reporting deadlines fall due and as per donor agreements.
• Prepare financial donor reports, analyze and interpret the reports for the Chief of Party.
• Support the Finance Officers from implementing Partners under this grant.
• Review existing accounting procedures and recommend amendments and updates based on this project.

 Minimum Requirements: 

• A graduate degree or higher in the field of commerce and financial management, accounting, or a related technical field from a reputable university.
• At least 7 years’ experience in financial management and grant administration of donor programs.
• Specialized Training/professional Qualifications: professional accounting qualifications such as CPA (K) or its equivalent.
• Other Competencies/Abilities/Skills required.

• Strong management and leadership skills.
• Good interpersonal skills
• Experience in computerized accounting system.
• Must be flexible and versatile.

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NCCK operates from its headquarters in Nairobi, 9 Regional Offices and several project sites across the country. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, partners, and communities we serve, improving lives for millions. We seek qualified candidates for the position of Monitoring, Evaluation, Adaptation and Learning Specialist.

Project Description:

The new activity, “Peaceful and Accountable Democratic Process for a Cohesive Kenya”, is a faith-based/civil society-led cohesion and election oversight programme with a purpose to improve accountability and transparency in electoral and democratic Processes; and enhance citizen resilience against political manipulation. It will be implemented from October 2021 – September 2023. The overall goal of Mulika Initiative is to contribute to a peaceful, credible, and accountable electoral and democratic process through inclusive and meaningful participation for a just Kenyan society. It will focus on the thematic and long-term observation; monitoring of human rights violation, election-related gender-based violence; promotion of national cohesion, peaceful coexistence, accountability and transparency; and mobilization of Kenya citizenry (particularly the youth) to resist political incitement and elite manipulation during the electoral and other democratic processes in Kenya.

Position Description

The specialist will facilitate effective Monitoring, Evaluation, Adaptation and Learning (MEAL) will be responsible for developing a MEAL strategy for the program and standardize MEAL system. S/he will be responsible for capacity building on MEAL, research and study as well as scenario building.

Job Summary and Responsibilities:

• Refine the design of the program M&E system, clearly identifying the users and the utility of the data/information
• Refine M&E indicators and adapt M&E tools to meet program needs, which may include pre- and post-tests, focus group interview protocols, community survey tools, and baseline, mid-term, and end-line survey instruments
• Oversee and directly contribute to the development and use of the M&E system and tools to ensure the project’s ability to collect, interpret and aggregate data that track tangible, measurable progress toward project results
• Develop and support the design and implementation of end of project evaluations, surveys and other components of the program M&E system
• Manage and safeguard data collection, train program staff, and supervise M&E activities of staff, partners and sub-contractors and others on the project’s M&E components, such as the monitoring plan, assessments, reviews, surveys and evaluations
• Design appropriate feedback mechanisms and rapid, rolling assessment system to assess whether the project approaches are working as intended and about critical events that may affect project implementation to build adaptability into the implementation of the project

• Liaise with USAID/Kenya on the design of M&E tools and on modifications to M&E system
• Facilitate the preparation of high-quality and timely monthly, quarterly and annual reports. This includes writing MEL and data sections for performance reports for funder and other program deliverables.
• Represent the organization/program in key aspects of the program in coordination with project leaders. Ensuring integrity of design and implementation of program components, achievement of project performance objective, and deliverables.
• Supervise and mentor staff and provide training on M&E systems, policies, and regulations.
• Provides support to program management teams, administratively and technically, such as troubleshooting, updates to work plans and program activities monitoring.
• Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners.

Minimum Requirement Standards:

• A graduate degree or higher in the field of program management, monitoring and evaluation, research and analysis, social sciences, international development, or related technical field from reputable university. (A Master’s degree or its international equivalent strongly preferred with 5-7 years of relevant work experience)
• At least 7 years’ experience in monitoring and evaluation of governance programs, with emphasis on reporting, learning and adaptive management.
• Experience managing and executing monitoring and evaluation activities for donor-funded programs, including experience monitoring and evaluating policy reform, coalition building, and/or capacity development activities
• Demonstrated abilities in qualitative and quantitative monitoring and evaluation methodologies appropriate to complex change processes and capacity development, and in knowledge management and organizational learning
• Demonstrated ability to use monitoring and evaluation findings to inform adjustments to programs to maximize project effectiveness, experience with rolling assessments a plus
• Experience coordinating with various stakeholders including local communities, for the design and implementation of surveys and other data collection techniques, including those that address capacity weaknesses, preferred
• Proven interpersonal and communication skills and the ability to lead multidisciplinary teams; ability to effectively use statistical analysis software recommended.
• Strong attention to detail and a self-starter attitude. Able to work with a variety of stakeholders, strong presentation and training facilitation skills.