Current Opportunities at International Organization for Migration (IOM)

Core Functions and Responsibilities:

• Scheduling date and time of biometric appointment of relevant refugee applicants in coordination with USCIS.
• Registration and subsequent capture of biometrics for relevant refugee applicants.
• Preparation of statistics and reports for the Deputy Head of Operations on relevant activities.
• Preparation and submission of daily reports related to biometrics capture on behalf of USCIS, as well as all other issues associated with biometrics capture.
• Undergo training on use of biometric equipment.
• Undergo duty travel to Dadaab Refugee Complex, Botswana, and Djibouti to perform biometrics capture services, as required.
• Perform other duties as assigned.

Required Qualifications and Experience:

Education/Experience

• Seven years of working experience with secondary education; OR five years of working experience with bachelor’s degree.
• Experience in delivering on set objectives in hardship situations preferred.

Skills

• Strong organizational skills and an ability to work independently.
• Strong communication and problem-solving skills.
• Excellent computer skills – MS Office Internet.
• Strong interpersonal and communication skills.
• Attention to detail and ability to organize.
• Self-motivated and objective driven.

Travel

• The assignment will take place in three countries – Kenya, Botswana, and Djibouti.

Languages

• For all applicants, fluency in English is required (oral and written).
• Somali and/or Swahili language ability preferred.

Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: demonstrates willingness to take a stand on issues of importance.
• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Posting Period:

From 25 October 2023 to 3 November 2023

Notes:

• Only US [CP1] citizens will be eligible for consideration.
• Appointment will be subject to US government security clearance, medical clearance, and relevant security training certification.
• Most of the work will be undertaken in Dadaab Refugee Complex in Kenya, which is classified as a Category E duty station, indicating extremely difficult living and working arrangements.

How to Apply:

• To apply, please submit resume detailing your relevant experience and qualifications to washingtonusrapvacancies@iom.int:
• Use the following subject line in your subject email: CFA-US97-2023-63_LAST NAME, First Name

When sending your application, you must:

Include a cover letter indicating your interest in the position and confirm you are US citizenby indicating if you hold any of the following documents:

• Social Security Card; and
• US citizenshippassport:

Proof of COVID-19 vaccination is required

go to method of application »

Core Functions / Responsibilities:

In particular he/she will:

• Liaise with the regional Migration Health Department mobile mission team on all TDY (travel on authorized duty) dates for further co-ordination with staff travel for ticket booking.
• Assist in preparing TR for external medical escorts, by using correct WBS and verifying staff have completed their security request clearance with UNDSS.
• Assist in preparing payment summaries for medical service provider invoices in close coordination with Regional National Migration Health Finance & Administrative Officer for approvals.
• Assist in filing and managing Regional MHD library and ensuring documents are filed in systematic order with ease for retrieval.
• Assist Recoding of Journal vouchers in prism for all teleradiology in the region to ensure segregation of duties from Telerad administrative assistant.
• Assist in monitoring project expenditure and commitments vs approved budget for all self-payers projects and refugees’ projects in the region on monthly basis.
• Liaise with Finance and Procurement department, follow up on all MHD (Migration Health Department) procurement requests and follow-up that GRN (Goods Received Notes) are confirmed in good time to allow timely capturing of cost to the projects.
• Draft a monthly progress report on Logistics and Procurement activities in coordination with Regional logistics officer. Conduct and follow up the office needs of stock, expendables, services and share the same with the regional Logistics Officer.
• Carry out monthly analysis of Open Purchase Order (POs), PRFs, open POs with MIGOs, POs with MIRO pending, beneficiaries’ assets and take required actions in coordination with regional logistics officer.
• Follow up on all regional MHD TR advances and monitor that all are liquated as per travel rules and regulations.
• Perform any other related duties that may be assigned by Head of Migration Health Programme Support and Administration Unit

Required Qualifications and Experience

Education

• Bachelor’s degree in Administration Management/ Medical Administration or a related field from an accredited academic institution with at least two years of relevant working experience.

OR

• Secondary School Diploma with at least four years of relevant working experience.

Experience

• Knowledge and experience in administration, procurement or accounting;
• Working with refugees/migrants in a medical setting is an advantage;
• Previous working experience with NGOs or international organizations is an advantage;
• Demonstrate accuracy in handling and reporting data.

Skills

• At least an intermediate level of MS office skills;
• Organizational skills;
• Communication skills

Languages

• Fluency in both written and spoken English and Kiswahili is required. Working knowledge of other IOM official Languages is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

How to apply

Submit cover letter indicating the Position Title & Vacancy Notice Number on the e-mail subject (Medical Administrative Assistant- IOMRONBO/VN/050/2023), and CV with telephone and e-mail contacts including 3 Referees (Supervisors) to: IOM, RO Human Resources Department, via e-mail to ronairobihrdrec@iom.int

go to method of application »

Core Functions / Responsibilities:

In particular he/she will:

• Supports in managing financial resources by monitoring and controlling assets, funds, supplies, etc. in accordance with IOM rules and regulations;
• Supports in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;
• Extract and input data from various sources in financial or accounting systems;
• Supports in providing input, analysis and guidance in accounting, budget and financial related issues;
• Supports in the preparation of the payroll by executing validity checks on monthly payroll results;
• Review and analyse all types of payments starting from purchases to payment requests verifying that they are authorized and all the supporting documents are attached therewith;
• Create new Vendor Accounts in PRISM;
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
• Supports in the preparation of budget, accounting, financial, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
• Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards.
• Responsible for the Petty Cash of the office; and
• Perform other related duties as required.

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience; or,
• High School diploma with five years of relevant experience.

Experience

• Mature individual, able to work independently, paying attention to detail and meeting deadlines;
• Capable of working as a team and under stressful and hardship conditions;
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
• Ability to meet deadlines and work under pressure; and
• Personal commitment, efficiency, flexibility, drive for results.

Skills

• Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Prior working knowledge of budgeting, financial analysis, costing, etc;
• Ability to set up internal record tracking and planning for accounting and Budgeting cycles;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

Languages

• Fluency in both written and spoken English and Kiswahili is required. Working knowledge of other IOM official Languages is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

How to apply

Submit cover letter indicating the Position Title & Vacancy Notice Number on the e-mail subject (Medical Finance & Administrative Assistant - IOMRONBO/VN/049/2023), and CV with telephone and e-mail contacts including 3 Referees (Supervisors) to: IOM, RO Human Resources Department, via e-mail to ronairobihrdrec@iom.int