Careers at AVSI Foundation

Main tasks and responsibilities

Duties and Responsibilities

• Accurately validate and enter data collected from households (HHs) and beneficiaries into the project database, ensuring 100% compliance with SOPs and completion within defined timelines.
• Ensure all field data captures defined variables and meets quality standards through regular cross-checks, data cleaning, and verification, achieving less than 2% error rate.
• Perform daily database backups and maintain electronic filing systems to prevent data loss and ensure easy retrieval.
• Collaborate with Case Managers and Caseworkers to properly file and store data forms and OVC records according to filing protocols, ensuring availability for audits, DQA, and SIMs.
• Update and maintain all program data trackers, dashboards, and datasets; produce timely reports for site-level decision-making during monthly reviews, DQAs, SIMs, and supervision visits.
• Conduct household visits per month to validate and verify data accuracy, capturing any missing or inconsistent information.
• Assist caregivers in registering children for birth certificates via the E-Citizen portal, ensuring invoices and documentation are filed in OVC files.
• Prepare and summarize datasets for program reviews, evaluations, and learning events, supporting the MEAL team in tracking indicators and reporting progress.
• Take the lead in monthly ward data review meetings, ensuring accurate data is shared with Case Managers, CSEA officer and M&E personnel for evidence-based decision-making.
• Ensure proper filing and storage of distribution lists, participant registers, meeting minutes, and any supporting documentation required for audits, DQA, or SIMs.
• Retrieve, update, and maintain electronic and paper-based data as needed to support program monitoring, reporting, and quality assurance activities.
• Comply with AVSI implementation guideline GP-DRG-20 to ensure the project is delivered. Ensure all assigned tasks are carried out effectively, efficiently, and in full compliance with AVSI guidelines and project SOPs, maintaining high quality and consistency across program activities.
• Assist in tracking program expenditures to ensure all data-related activities and field operations remain within the approved budget framework, flagging discrepancies to the supervisor promptly.
• Support program representation to government officials, NGOs, and implementing partners in coordination with the Country Representative, ensuring communications and reporting align with AVSI standards.
• Monitor and document emerging program opportunities from beneficiaries, staff, or other sources, providing actionable inputs to enhance program design, improve service delivery, or inform new project initiatives.
• Supervise and support the rollout of the feedback and complaints mechanism in the field, ensuring all reports are logged, tracked, and addressed in coordination with the MEAL Manager.
• Ensure high professionalism in all interactions with authorities, national and international organizations, and internally; monitor and report on staff adherence to AVSI professional standards.
• Assist in supervising field staff assigned to the program/project, supporting performance management, operational guidance, and adherence to AVSI procedures.
• Coordinate assigned program activities to ensure strict compliance with AVSI project implementation procedures, providing guidance and oversight to staff to guarantee procedural alignment.
• Assist in preparing and editing narrative and progress reports for each program according to donor requirements and AVSI internal rules, ensuring accuracy, timeliness, and quality of submissions.
• Perform any additional tasks assigned by the supervisor that contribute to achieving the overall goals of Case Management and program objectives.

Required Qualifications & Experience

• A degree in Statistics or related field from a recognized institution.
• Be computer literate with knowledge and experience working with information systems.
• Minimum of 3 years of experience working in a comparable position.
• Those with experience working in non-profit organizations have an added advantage.

Required skills and experiences

Skills and Competencies

• Excellent interpersonal and communication skills.
• Demonstrate strong ability to coordinate and manage multiple teams, partners, and maintain strong relationships with government entities, donors, and other stakeholders.

End Date 10th August 2026

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Main tasks and responsibilities

Overall Responsibilities

• Under the lead of the Regional Manager (RM), play a key role in the development and implementation of the countries workplans and strategy
• Ensure compliance with AVSI policies, procedures and local laws
• Develop and implement annual departmental plans
• Supervise Country Operations Managers.

Finance and Administration

• Countries’ budget oversight: Monitor budgets, actual expenses, monitor cash flows and report financial performance regularly to management
• Ensure project implementation meets donors’ compliance requirements
• Support Country Operations on administrative and financial aspects
• Oversee budget elaboration and revisions and financial reporting
• Support the development and maintenance of countries financial documents, procedures, guidance, and tools, including strategy, ensuring consistency across the countries program and in line with organizational standards
• Ensure that budgeting, accounting, year-end procedures, and other financial processes take place in adherence to AVSI policies and procedures, and donor and auditor requirements
• Ensure controls, risk mitigation and compliance procedures are in place.

Procurement&Logistics

• Support Country Operations Manager in the revision of key supply contracts and their management.
• Supervise international and national procurement process

Human Resources

• Performance management process: setting clear goals aligned to strategic priorities and follow up and support operations staff’s achievement
• Train and develop ESA operations staff capacity on administrative, financial and budgeting responsibilities
• Plan national and international operations staff requirements together with RM/RHR.

Program Development

• Draw up plans, proposals and budgets for new projects
• Proactively contribute to program development and strategy.
• As a member of the Strategic Management Team
• Actively engage in problem solving through informed and innovative solutions
• Supervise compliance with local legislation and provide support regarding legal issues.

Essential Requirements

• University degree in Business Administration, Economics or equivalent field
• Master’s degree in relevant field would be an added advantage
• Minimum 10 years of progressive experience in finance, accounting, or audit roles, preferably within INGOs, multinational organizations, or complex operational environments
• At least 5 years previous field experience in an NGO, ideally in a similar role.

Required skills and experiences

• Computer skills: Excellent knowledge of the main Office IT tools + accounting and ERP software
• Demonstrated excellent ability to coordinate, supervise and manage multiple teams, and maintain strong relationships with donors, and other stakeholders
• Proven track record of supporting a senior management team, and providing strategic support
• Excellent knowledge of the requirements of major donors, experience in budgeting and reporting to donors, and in managing external audits
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
• Strong capacities of financial management and planning
• Good attention to detail and analytical skills
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Strong communication and interpersonal skills in English and French, with experience in managing multicultural teams
• Previous experience in the ESA Region will be considered an advantage.

End Date 30th August 2026