Careers at World Vision Kenya

MAJOR RESPONSIBILITIES

Staff Facilitation

• Timely Facilitation of staff to and from work and to other official duties.
• Ensure safety of staff and vehicle while on journey
• Ensure mobilization of additional vehicles and drivers to facilitate key events such as major donor visits, campaigns, evaluations and baselines
• Ensure facilitation of staff / visitors / donors/ to and from the field undefined
• Well facilitated staff and program activities.

Vehicle Care and Maintenance

• Ensure vehicle cleanliness all the time.
• Keep vehicle movement log book up to date.
• Check mechanical and operational soundness of the vehicle.
• To ensure that the vehicle is serviced at the required time.
• To check and ensure that all vehicle tools are in place and intact.
• Undertake minor repairs and recommend for major vehicle repairs.
• Park the vehicle at the recommended parking areas by WVK
• Seek for permission to use the car as per the laid down policy
• Obey traffic laws
• Maintain maximum care of the vehicle at all times.
• Submit all the vehicle spare keys to the Fleet management for safe custody.
• Surrender vehicle keys to the respective supervisors every end of trip
• Report all vehicle malfunctions to the fleet office.
• Initiate procurement process for all motor vehicle repairs and maintenance.
• Well maintained project vehicle.
• NIL fines and penalties

Reporting

• Prepare monthly and other vehicle reports and file copies of the same after approval.
• Forward all invoices and fuel returns to fleet management for payment process.
• In case of accident, forward detailed report for claim processing
• Timely submission of motor vehicle reports

Administration

• Facilitate delivery of parcels/ mails
• In collaboration with Administration department liaise with service providers to ensure quality services
•  Work with respective staff to plan and coordinate field facilitation services.
• Support in community mobilization
• Be bank gent for bank transactions
• undefined
• Efficient service delivery
• undefined

KNOWLEDGE/QUALIFICATION FOR THE ROLE

Qualifications:  Education/Knowledge/Technical Skills and Experience

• KCSE Certificate
• Minimum 3 years’ driving experience driving class C1, C, CE, D3, CD in the new driving classification)
• Basic knowledge of motor vehicle maintenance
• Computer literacy certificate5.     Reference letter from your local chief
• First Aid and other safety certification is an added advantage
• Basic defensive driving certification is an added advantage
• Prior experience working in an NGO set up is an added advantage
• Must be a local and resident of MACHAKOS County.
• MUST attach CV, copy of ID (Both sides), Valid Driver’s License and reference letter from local chief

go to method of application »

Job Responsibilities:

Technical and Strategic leadership and management

• Responsible for the coordination, technical support and implementation of the Program’s objectives
• Ensure that the Program deliverables are achieved effectively and timely as per the proposal/work plan and meeting donor expectation and regularly review Program status
• Ensure that Program initiatives meet or exceed planned outcomes and are implemented in full compliance with the donor, WV Kenya and Government standards and guidelines;
• Provide effective, innovative and strategic leadership and direction to the Program staff from WV Kenya and other stakeholders within the Program.
• Coordinate restoration interventions in partnership with Kenya Forest Service (KFS), County Governments, Community Forest Associations (CFAs), Water Resource User Associations (WRUAs), and other local institutions.
• Oversee assessment and documentation of land tenure, carbon rights, and Program eligibility requirements within target landscapes.
• Ensure compliance with carbon standards, land-use regulations, environmental laws, and safeguard requirements.
• Lead stakeholder engagement on carbon ownership, benefit-sharing, and participation agreements.
• Maintain accurate Program records and documentation required for carbon Program registration, verification, and audit processes.
• Ensure restoration approaches are aligned with county and national forest restoration strategies.
• Develop appropriate implementation strategies for the Program as per approved PDD and budgets through quarterly, monthly and weekly activity work plans and budgets
• Ensure focused quality, implementation, monitoring and evaluation of the Program’s interventions
• Work with the accountant to monitor and support the timely and appropriate utilization of budgeted resources for all Program interventions.
• Ensure social inclusion (mainstreaming gender and youth) and conflict-sensitive programming.
• Ensure that professional development activities, including performance appraisals, performance agreements, monitoring and needed training and mentoring activities are carried out successfully.
• Ensure integration of the grant with the Area Development Programme’s and Integrated Programme Framework objectives and Child results in-line with the WVK Strategic priorities.
• Lead, inspire and manage a high-performing project team, ensuring clarity of roles, objectives and accountability.
• Oversee performance management including goal setting, coaching, appraisals and development plans.
• Mentor and build capacity of staff in program delivery, compliance, and stakeholder engagement.
• Drive recruitment, onboarding, retention and succession planning for project critical roles.
• Provide leadership in a matrixed environment across technical, MEAL and finance
• Promote staff wellbeing, safeguarding, inclusion, and a culture of learning and continuous improvement.

 Quality Assurance - Implementation, Monitoring, Reporting and Evaluation

• Develop, with support of WVK Program staff, a detailed plan that will support delivery of the Program objectives throughout the Program period.
• Ensure accurate and quality Program Design Documents (PDD) are on file and used to inform implementation
• Ensure timely and effective implementation of all Program interventions as well as the successful achievement of proposed outcomes and intended impacts
• Ensure timely and appropriate utilization of the budgeted Program resources in full adherence to the donor's set standards.
• Organize annual review meetings for planning and monitoring of Program activities.
• In Liaison with Program Accountant, track Program implementation expenditure levels, manage work plans and budgets to ensure Program expenditure remains within acceptable levels
• Ensure that the Program achieves acceptable financial and operational audit results by implementing activities in accordance with established norm and policies whilst maintaining acceptable audit rating
• Proactively enforce controls and checks as well as ensure effective and timely response plans to all financial audit findings and take the needed measures to prevent future recurrence.
• Ensure timely baseline survey of the Program and dissemination of findings to all partners including GoK while ensuring streamlining implementation in respect to the outcomes of the survey.
• Support the Program officers to set up and maintain effective complaints and feedback mechanisms to ensure that beneficiary concerns are addressed in a timely and effective manner.
• Ensure submission of timely and quality periodic (monthly, quarterly, semi-annual, and annual reports) to the Regional Manager, Cluster Manager and Technical team at the National Office and Support Office.
• Work closely with the communications department to ensure regular documentation of best practices, success stories / innovation and lessons learnt over the Program implementation period for sharing across the partnership
• Ensure production and dissemination of communications resources for the Program to key stake holder

 Partnership, coordination and networking

• Establish and maintain strategic partnerships with national and county government institutions, regulatory agencies, research organizations, and development partners to advance Program objectives.
• Lead stakeholder coordination and engagement processes with community institutions, producer groups, cooperatives, and local governance structures across the Program.
• Facilitate participatory planning and decision-making processes that promote community ownership of restoration and carbon development activities.
• Ensure implementation of Free, Prior and Informed Consent (FPIC) principles and compliance with social and environmental safeguards.
• Oversee the design and implementation of equitable, transparent, and inclusive benefit-sharing mechanisms for participating communities.
• Promote meaningful participation of women, youth, Indigenous Peoples, and vulnerable groups in restoration planning, implementation, governance, and carbon benefit distribution.

Advocacy: Policy and Budget Influence

• Coordinate advocacy and policy influence initiatives of the program at county and national level
• Increase the visibility of WVK and the donor by maintaining active engagement and advocacy on NRM related matters

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• Minimum 10 years of experience in natural resource management, forestry, climate change, landscape restoration, or environmental conservation.
• Demonstrated experience leading and managing restoration Programs involving both protected/gazetted forests and community-managed lands.
• Demonstrated knowledge of the Voluntary Carbon Market (VCM)  and familiarity with carbon  project development lifecycles, including carbon accounting and monitoring protocols.
• Experience working with forest governance structures and community natural resource management systems.
• Strong understanding of land tenure systems and community engagement processes.
• Understanding of gender and diversity issues and commitment to addressing inequalities in all the key areas of responsibility
• Ability to work under pressure and strict deadlines
• Understanding of development/relief issues with commitment to humanitarian principles and action
• Good financial/budget management
• Good people management, training and coaching skills with strong conceptual and analytical Skilla
• The ability to work independently, think innovatively and strategically and work effectively within a team

Required Education & Certification

• Minimum Bachelors’s degree in Forestry, Natural Resource Management, Environmental Science, Agro-forestry, Range land Management or any other related discipline.
• Post graduate degree in any of the above is desirable
• GHG accounting/carbon certification or training in standards like VCS, Gold Standard, or CDM will be an added advantage.
• Proficiency in GIS tools e.g. QGIS, ArcGIS Pro, Google Earth Engine for satellite data monitoring is desirable

Preferred Knowledge and Qualifications

• Demonstrated experience in implementing and managing nature-based carbon projects
• Demonstrated knowledge and familiarity with national carbon market policies and schemes, including evolving government policies and regulations, in the forest and biodiversity sectors.
• Demonstrated technical knowledge of the carbon project lifecycle, including carbon accounting and monitoring, validation/verification will be an added advantage.
• Familiarity with certification in voluntary carbon certification, e.g., Verra Verified Carbon Standard (VCS), Climate, Community and Biodiversity Alliance (CCBA), and Plan Vivo

go to method of application »

Job Responsibilities:

Technical support in Program Planning.  

• Participate in the designing and implementation of a monitoring framework to track delivery against program objectives.
• Together with the Program team and partners, organize and facilitate Strategic/multi-year Plans/designs and budgets for the overall program.
• Support review and update log frames, M&E Plans, pprogram indicators and periodic targets and detailed implementation plan.
• Support the development of clear and implementable work break down structure for respective MEL activities as needed.
• Support the finance team to ensure realistic scheduling of MEL activities and budgets.
• Identify and document the program geographical coverage and produce a RS/GIS activity /Program map.
• Participating in the designing/preparation of tools and guidelines for data collection, analysis and reporting, with a focus on establishing output and outcome tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary.
• Provide support and participate in Kenya Big Dream related program design (assessments, research) and in the production of well-designed proposal that are LEAP aligned and reflective of community needs, contexts and donor/SO expectations.

Technical Support in Program implementation and Quality Assurance.

• Participate and coordinate the successful roll out and implementation of all MEAL related initiatives in the program sites of Baringo, West Pokot and Samburu Counties Migori county will also be added at a later time.
• Disseminate clear business processes for respective MEAL components to ensure consistent application and adherence to standards.
• Develop and support implementation of programs in the MEAL annual calendars.
• Participate in undertaking orientations for assessment consultants and conduct MEL-related capacity building for project staff.
• Ensure that respective staff and WVK implementing partners are provided with requisite MEAL technical support to perform.
• Coordinate effective implementation of MEL activities in collaboration with key partners within the County.
• Support and facilitate timely review and sharing of all program documents; plans/designs and reports.

Monitoring, Reporting and Accountability.

• Support in the establishing and operationalization of a digital data collection and beneficiary tracking system and database.
• Coordinate routine monitoring for Kenya Big Dream Phase III and its implementing partners.
• Coordinate, participate and report on technical field monitoring visits.
• Ensure mechanisms for collating, & analysing data, synthesizing information, updating the monitoring matrix and other monitoring systems are in place.
• Ensure timely dissemination of monitoring data to key stakeholders for management decision making.
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GOK, and donor and in line with partnership agreements.
• Coordinate the compilation and submission of program management reports as per WV standards and donor requirements.
• Support establishment of accountability mechanisms for the program to enhance information sharing, complaints management and timely feedback flow.
• Timely and quality review and submission of all mandatory monitoring reports.
• Always ensure to store collected data securely as per policies relating to data protection for the program.
• Ensure Program alignment to the national, donor and support office evaluation protocols.
• Prepare for and answer detailed data-related questions in calls/presentations with support office staff and project donors.
• Lead KBD project compliance with all support office data entry requirements including learning appropriate MIS systems and building capacity of project staff for necessary data collection and entry.  
• Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional.

Research, Learning and Knowledge Management. 

• Support periodic reviews/evaluations of the program interventions using appropriate methodologies to determine achievements.
• Support program knowledge management mechanisms including documentation and sharing of innovative/promising/best practices or lessons learned and impacts.
• Support the ongoing and collaborative learning partnership with the University of Nairobi and other partners based on key data from the performance management system.
• Support in developing ToRs, solicitation, selection, and execution of in-country assessment contractors including baseline, midline, and endline, and other research as identified.
• Support in the coordination of the learning agenda in collaboration with support office.
• Support in conducting of M&E, research, and planning related to social norms, barrier analysis, and sensitive topics.  
• Prepare for and speak to data related questions in regular project calls with support office.

Networking and Collaboration.

• Network and collaborate with relevant partners, and represent World Vision in Technical Working Group Meetings relating to KBD program.
• Comply with and promote WV policies such as Child and Adult Safeguarding policy, Whistle blower policy and anti – fraud policy (preventing and reporting any incidences of Fraud).
• Build capacity of project MEL staff in each region pertaining to: program planning, monitoring, reporting, research, and quality assurance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• Practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body.
• Experience in working on donor funded programs and another multilateral donor funded project.
• Demonstrate understanding of latest developments, research and trends in the relevant aspects of the field of child protection.
• At least 2-3 years’ experience in program design, implementation, monitoring and evaluation and reporting.
• Excellent communication, Networking skills Ability to work effectively in a multi-cultural environment.
• Demonstrate ability to manage resources efficiently and effectively.
• Must be a committed Christian who is able to stand above denominational and cultural diversity challenges.
• Must be able to provide spiritual leadership within but not limited to daily devotions.
• Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation.
• Computer literacy in MS office Word, Excel, and PowerPoint;
• Experience in data/statistical programmes e.g. SPSS or Stata etc.
• Excellent team player with ability to work under minimum supervision.
• Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills, with particular competency in participatory research methods;
• Proven ability in designing, implementing, monitoring and evaluating child protection programmes will be an added advantage.
• Experience in social norms and/or social behaviour change research will be an added advantage. 
• Mobile-data collection and management software skills (e.g. ODK, Kobo etc.) is desirable.
• Ability to document good practice and lessons learned.
• Excellent communication skills (both written & verbal).
• Ability to write effective funding proposals.

Required Education & Certification

• The holder of this position must have a Bachelor’s Degree in Social Sciences, Sociology, Economics/statistics, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.
• Certification in M&E and in conducting assessments or equivalent will be an added advantage.

World Vision Kenya:

• Has not outsourced its recruitment process to any organization or agency that, through website postings, e-mail messages, newsletters or otherwise, claim to be doing recruitment on its behalf.
• Does not solicit money for any part of its recruitment processes including short-listing, interviews, or medical checks.
• Will not be responsible for such fraudulent correspondence or any loss of money or theft, which may result from anyone engaging in such recruitment activity.
• Victims of such fraudulent correspondence may wish to report it to law enforcement authorities.

go to method of application »

Job Responsibilities:

Programme Design, Management and Reporting

• Ensure that the project log frames and M&E plans are realistic.
• Ensure timely review and submission of narrative reports and other periodic reports to rightful stakeholders
• Participate in monitoring Disaster Management projects progress.
• Ensure that project goals and objectives are achieved and grant requirements are adhered to.
• Maintain a good working relationship with national office technical specialists to enhance their contribution to the technical aspects of the projects’ designs.
• Monitor the country’s humanitarian landscape and ensure emerging risks are analyzed and addressed.
• Ensure successful roll out and implementation of Disaster Management (DM) grants including timely start of grants projects.
• Effective follow up on DM project implementation to ensure they are timely and as per design document and donor standards.
• Technical support rendered in analyzing and utilizing relevant monitoring data by different stakeholders and grant projects teams.
• Standardize monitoring tools applied by project teams.
• Lessons learned from different projects shared to enhance local planning and implementation, modifications that might be necessary at the local level suggested based on evidence and lessons learned.
• Implementation and expenditure levels regularly reviewed & tracked and work plans and budgets managed with the finance team.
• Timely follow up on implementation of project audit recommendations.
• Effective cross-functional linkages established among Disaster Management projects.
• Timely recruitment of Project staff supported and new staff properly oriented on L&R specific programming processes, products and specific donor requirements;
• Staff capacity built on specific grants programming guidelines as per donor specifications.

Quality Assurance and Technical Support

• Ensure assessments, designs, monitor and evaluation of Projects in alignment with set standards realized.
• Ensure that Project designs and implementation plans are reviewed and appraised.
• Timely and relevant analysis and recommendations provided to project leadership and staff.
• Ensure well-coordinated baselines and evaluation processes and participation in these events.
• Implementation of established guidelines and policies monitored for critical milestones in the life cycle of Disaster Management projects during surveys, reviews, evaluations and reports.
• Management and donors notified of any significant changes through regular communication.
• Relevant data from across DM grant projects collated, analyzed and interpreted in a systematic way
• Regular narrative and financial progress reports prepared and shared (monthly, quarterly, semi- annual and annual reports) with the NO, Government, SO, donors and other partners.
• Support baseline surveys/assessments/situational analysis on Disaster management needs, community
• Ensure M & E plans are compiled and indicator tracking tables are tracked and updated.
• Appropriate use of information management systems for DM grants for management decision making;
• Documentation of all project’s initiatives for accountability well-coordinated;
• Lessons learned from monitoring shared with national office operations staff in a way that supports ongoing learning and development
• The DM projects profiled internally and externally in liaison with the Communications department;

Resource Acquisition for Disaster Management

• Ensure timely and accurate funding proposals are developed in line with donor requirements and WVK standards in collaboration with the other sector specialists and RAM for highly competitive humanitarian-related concept notes and proposals;
• Calls and queries by Government, Donors and SOs on the projects effectively responded to in coordination with RAM and DM leadership
• Concepts and proposals to deepen and scale up the impact of the projects and other Disaster Management initiatives developed in close liaison with RAM and the other sector teams.
• Provide regular updates to WV’s Support Offices and donor regarding funding and commitments.
• Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
• Participate in donor budget negotiations.
• Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
• Participate in donor budget negotiations.

Advocacy, Networking and Engagement with Strategic & New Partnerships Development

• Representation of WV Kenya in key Disaster Management stakeholder forums/meetings at the National level.
• Effective linkages and collaboration forged with key structures that include the National Drought Management Authority, UN, Donors and other INGOS and International Agencies.
• Support to community led processes of monitoring public service delivery provided and Community capacity enhanced for participation in policy & advocacy.
• Effective networks established with stakeholders at County and National level
• Project SO and donor field visits coordinated in liaison with RAM and Disaster Management teams.
• Facilitate donor engagement especially with the UN, USG, International Organization of Migration (IOM) and other main emergency donors (BHA, ECHO, among others).
• Ensure timely responses to SOs and Donor queries
• Ensure quality representation with donors, NGOs, Government and other stakeholders.
• Participate and strengthen the Partnerships/ Networks

Capacity Building and Learning

• Design appropriate trainings for staff based on the emerging trends in DM and food assistance; skills in proposal development.
• Facilitate trainings for the National Disaster Management Team (NDMT) and the Integrated Disaster Management Committee (IDMC), COVACA, Do-No-Harm (DNH), Disaster Risk Reduction DRR
• Maintain a culture of continuous learning through applied research, cutting edge analysis, and documentation of best practices.
• Multi sectoral technical backstopping across programming

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• A minimum of 5 years of INGO experience in programming across varying contexts and thematic areas
• In-depth understanding of Disaster management, Anticipatory Actions, Humanitarian Coordination architecture
• Experience in resource mobilization and fundraising is a critical advantage
• High level of understanding of grants programming, with demonstrated experience of different donor regulations.
• Prior experience of direct project implementation in fragile/emergency context is preferred.
• Ability to engage at a strategic level with senior government officials, the UN agencies, INGO officials at the National & County level.
• Strong budgetary and financial management skills, organizational skills, communication and interpersonal skills
• Ability to use a computer and software to develop or maintain spreadsheets and databases
• A mature and committed Christian, able to stand above denominational diversities
• Strong organizational skills and an ability to work with diverse teams across the organization.
• Willingness to travel to the field as and when needed
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day-to-day work
• Excellent written and spoken English is essential

Required Education & Certification

• A Bachelor’s degree in International Relations, Development, Project Planning and Management or other relevant field A Master’s Degree in International Development is an added advantage.

Preferred Knowledge and Qualifications

• Knowledge and appreciation of WVI working systems, policies, standards, vision, mission, core values.