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Mission for Essential Drugs and Supplies (MEDS) is a registered trust of the Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK) with the mandate to provide reliable, quality and affordable essential drugs, medical supplies, training and other pharmaceutical services.
MEDS has entered into a Contract with USAID Kenya and East Africa named USAID Dawa za Ubora. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for patients across all 47 Counties in Kenya for adequate care, treatment and prevention for communicable diseases and other health needs. MEDS seeks to recruit an Accountant for this Project.
The position will report to the Senior Accountant and will be charged with the responsibility to:
- Prepare project budgets in compliance with USAID Dawa Za Ubora Contract, USG Guidelines.
- Develop routine and ad hoc status reports, budget updates for different activities to ensure the regular flow of accurate and relevant financial information for enhanced project management and planning.
Maintain accurate accounting framework for project stocks and up to date records that represent a true fair view of project stock value.
- Prepare project suppliers’ payment within credit period and maintain good supplier relationships.
- Prepare tax compliance reports and seek tax exemptions for all project expenditure.
- Monitor disbursement/receipt schedules, alert relevant project staff of due payments/ liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set guidelines.
Project cash flow management: Ensure project bank Accounts are timely funded with due compliance to donor advance management, reimbursement management and third-party payment management guidelines.
Maintain accurate Dawa Za Ubora project assets/ inventory register
- Prepare project Monthly and quarterly financial statements and reports to reflect project performance and facilitate decision-making by Project Management team and the donor.
- Prepare Project Audit schedules and project financial statements, coordinate review by compliance and Audit teams of audit findings and administrative support to teams in the implementation of the recommendations.
- Participate in the development of project work plans and budgets.
Candidate Profile:
- Degree in Finance, Business Administration, or a business-related course with CPA(K) Certification
Professional Qualifications/Membership in professional bodies
- Associate ICPAK Member, Registered member of ICPAK is an added advantage
- At least 5 years’ experience in a busy accounting environment
- Prior accounting experience in a USG-funded project is mandatory
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Key Responsibilities
- Provide leadership in planning, managing and controlling financial functions of the project
- Carry out financial and budget planning, effective accounting, cash flow management, financial strategy and analysis
- Supervise Project Finance & Accounting staff to ensure smooth day-to-day transactions and efficiency and effectiveness across the project
- Supervise preparation of contractually required financial reports
- Ensure maintenance of highest standards of financial management and accountability
- Protect donor funds through observing high fiduciary standards by coordinating audits; ensuring compliance and risk management
- Participate in developing and implementing the project’s internal control system, financial and HR policies and best practices
- Ensure compliance with contractual and legal obligations
- Supervise the issuing of cheques for processed transactions, the logging of payments, and the distribution and/ or mailing of cheques to the appropriate vendor
- Advise on Human Resource donor related requirements
Requirements
- Bachelor’s degree in Accounting, Finance or related field
- Accountancy qualification; CPAK, ACCA. Must be registered with ICPAK
- Master’s degree in Business Administration, Accounting, Finance, Human Resources or related field relevant to the position requirements
- A minimum of 7 years of experience in relevant financial management, with progressive
- experience, on experience projects of similar complexity, with progressive responsibilities, in developing countries;
- A minimum of 7 years of experience supervising overall operations on projects of similar complexity (e.g. teams of human resource, logistics, and finance staff
If you fit the above profiles, kindly email your applications including:
- Detailed CV stating your current position, current salary, email address and telephone contacts
- Name and contacts of 3 Referees (one of whom must be a professional who has supervised you at some point and one a Senior Religious Leader
- Copy of National Identity Card
- Tax Compliance Certificate
- Clearance Certificate from Higher Education Loans Board (HELB)
To Managing Director
Mission for Essential Drugs & Supplies
P.O. Box 78040 – 00507 Nairobi
Email: USAID-MEDS@meds.or.ke
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Key Responsibilities
- Responsible for tactical and day to day oversight of supply chain operations to create a strong foundation for the project
- Identify and address risks to achievement of project objectives and tasks taking into consideration related costs and set timelines
- Ensure that planned project activities fulfil both business and resource requirements by seeking necessary approvals and management support
- Develop and implement annual work plans and budgets that reflect priorities of USAID, Ministry of Health and other stakeholders
- Support in preparation of project budgets for resource allocation and approve expenditure for control and accountability
- Enforce compliance of project activities to contract requirements and USG funding regulations
- Coordinate activities between various stakeholders including USAID, Ministry of Health and subcontracted agencies
- Prepare projects reports and submit to relevant stakeholders in a timely manner
- Maintain strong and positive relationships with key stakeholders
- Manage consultants and technical experts supporting the project
- Support the Project Director in developing and nurturing a dynamic and competent workforce for the project through a robust performance driven culture
- Develop and ensure adherence to program and organization policies, procedures and regulatory requirements
Requirements
- A Master’s degree or higher in Business Administration, supply chain, public health, or related field
- A minimum of 7 years of experience in project management
- A minimum of 7 years of experience working with supply chain projects
- Demonstrated team player with strong financial management skills, this could include high level management, budgeting and reporting skills
- Strong writing and organizational skills for reporting on activity results
- Demonstrated capacity to support and supervise staff
- Prior experience in managing consultants and technical experts
- Strong oral and written communication skills in English
- Experience in USAID funded projects and knowledge of USG funding compliance requirements will be an added advantage
If you fit the above profiles, kindly email your applications including:
- Detailed CV stating your current position, current salary, email address and telephone contacts
- Name and contacts of 3 Referees (one of whom must be a professional who has supervised you at some point and one a Senior Religious Leader
- Copy of National Identity Card
- Tax Compliance Certificate
- Clearance Certificate from Higher Education Loans Board (HELB)
To Managing Director
Mission for Essential Drugs & Supplies
P.O. Box 78040 – 00507 Nairobi
go to method of application »
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