Job Vacancies at Shamiri Institute

About the role:
The Grants & Finance Manager will will ensure that the organization’s financial practices related to grants are in full compliance with donor requirements, internal policies, and regulatory standards. The role is important for our organization as we continue to grow and manage multiple pot of grant funding to implement our programming. The dedicated Grants and Finance Manager can mitigate these risks around non-compliance and enhance the organization's financial health. The Manager will work closely with the COO and CEO to ensure that we are aligned with our grant objectives, deliverables and spending. This will also require them to work closely with teams across the org to ensure that teams are on track to meet deliverables set out across various grants.
Roles and responsibilities:

Grants Management (30%):

• Oversee the full lifecycle of grants, from pre-award to post-award, including submission of financial reports, grant renewals, and closeout procedures
• Work with Finance team members to develop and manage grant budgets
• Monitor grant expenditures to ensure they align with approved budgets and donor guidelines
• Identify financial risks related to grants and implement mitigation strategies
• Serve as the liaison between Service Delivery, Finance, and Research & Innovation teams to ensure that grant activities are aligned with organizational priorities and operational capacity
• Ensure compliance with all grant-related regulations, policies, and procedures
• Prepare and submit accurate financial reports to donors and funders

Financial Management (70%):

• Lead the annual budgeting process, including coordinating input from Team Leads, forecasting revenues and expenditures, and monitoring financial performance against the budget
• Collaborate with senior leadership to develop financial strategies and models that support the organization’s mission and long-term sustainability
• Prepare and present financial statements, including balance sheets, income statements, and cash flow statements, on a monthly, quarterly, and annual basis. Analyze financial data to identify trends and variances
• Oversee the day-to-day accounting operations, including accounts payable, accounts receivable, payroll, and general ledger management, ensuring accuracy and timeliness
• Manage the preparation and coordination of external audits and ensure compliance with tax regulations, including the timely filing of tax returns and other required financial documentation
• Develop and maintain robust internal controls to safeguard the organization’s assets and ensure the integrity of financial data

Who we're looking for:

• We are looking for a dynamic team player with strong skills in finance and analysis with a passion for mental health. Ideal candidates should have experience with financial software (such as QB etc), proficiency in regulatory requirements (local and international financial regulations, tax laws..), and high proficiency in Excel for financial modeling, budgeting, and data analysis. Theywould also benefit from a keen eye for detail.

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Roles and responsibilities:

• Supervising Fellows throughout their tenure (training through program wrap-up)
• Completing a supervisor training program and attending and assisting with Shamiri Fellow training
• Undertaking necessary continuous professional development as provided by Shamiri
• Attending all program sessions, you are assigned and always arrive on time
• Assisting with logistical aspects of program delivery, particularly in preparation for and during program delivery at schools
• Acting as a line of communication between Shamiri Fellows and Shamiri staff
• Acting, with supervision, to help ensure participation and Shamiri Fellows’ health, confidentiality, and safety
• Attending meetings with fellow Shamiri supervisors and relaying information promptly outside meetings as and when necessary
• Develop and submit weekly reports highlighting the following: special cases reported, challenges reported during the week, positive highlights of the week, etc
• Work with Hub Coordinatorsto resolve basic-level issues and disputes among fellows
• Help with orientation, onboarding, and training of the ShamiriFellows as and when needed
• Working, with supervision, to provide clinical support to the in-need students in schools during and after the program implementation
• Consistently update relevant digital hub channels

Requirements:

• A bachelor’s degree in psychology, counselling, or clinical psychology. Some past practice experience in clinical practice, wellness, psychology, or mental health work (e.g., having worked as a Fellow or a group leader) would be an added advantage
• Demonstrate the ability to recognize and reflect on one’s values, attitudes, beliefs, biases, emotions, and past experiences
• Use mistakes as opportunities for growth
• Demonstrate interest in helping others and ensuring their confidentiality, fair treatment, safety, and well-being
• Demonstrate commitment to the broad scope of values, ethics, and goals at the height of the Shamiri mission
• Possess strong organizational and problem-solving skills; show that you are highly responsible
• Possess strong time management skills and a strong sense of punctuality
• Possess strong communication skills both with supervisors and supervisees
• Possess a strong desire to learn
• Possess some basic writing skills