Vacancies at Corporate Staffing

Key Responsibilities:

• Develop and implement a HR strategy in consultation with the Managing Director.
• Advice management and employees on HR issues and policies; mandatory procedures, staff handbook and local laws Take lead in the review and development of HR.
• Provide leadership and manage the HR business processes (recruitment; orientation; performance management; staff leave and medical; staff reward; benefits etc.) while ensuring that HR systems are up to date and functioning 
• Prepare Human Resource Forecasts in consultation with Departmental heads or managers, scoping and justification of proposed and existing roles in the business strategy by recommending optimal staff establishment.
• Design Human Resources plans to bridge staffing gaps and deal with surplus capacity through coordination of recruitment, selection and placement of staff as per the approved work force plans.
• Administer the implementation of health and safety policies and processes and ensure continuous staff education on health and safety activities to ensure security and safety of the company and its employees.
• Advice departmental heads or managers on the staff turnover and propose measures for talent retention.
• Advice staff and managers on application of performance management system, refresher trainings, advise on managing poor performance and linking performance review to annual increments and learning and development initiatives 
• Support in establishing the skill gaps within Business and facilitate training needs analysis.
• Facilitate the preparation of job descriptions for new roles; ensure that the job roles and KPIs are well defined.
• With the senior management team and line managers ensure that performance management is implemented effectively. 
• Drive the organizational culture initiatives. 
• Supporting and advising the Business Units on the opportunities for improvement of employee relations.
• Compensation management and manage the annual pay and benefits review process in compliance with legal requirements and human resource policy.
• In liaison with the Departmental heads, ensure that leave plans are in place and are adhered to.
• Legal responsibility relating to areas of Labour Law, Tax Laws, Social Insurance Law, etc. 
• Champion and enforce Labour laws as constituted within the country and the company’s Policies.
• Support with creation, implementation and interpretation of the policies and procedures and assess compliance by all employees within the organization. 
• Take lead and play advisory roles in disciplinary procedures and grievances including conducting investigations 
• Work on Staff Welfare Program 
• Support line managers through change management and restructuring processes 
• Provide HR monthly and annual reports plus any that may be required by the Managing Director.
• Frequently support and advise on Human Resources challenges and issues facing the managers or departmental heads.
• Support in administrative function.
• Manage special HR projects initiated by HQ as and when need arise.

Key Qualifications:

• Bachelor’s degree in Human Resource Management or a business related field.
• A postgraduate Diploma in Human Resource Management is an added advantage.
• Professional membership (IHRMK Membership) and CHRP Certification is a must.
• At least 5 years of experience in a busy HR environment with three years in management.
• Experience in manufacturing set up will be desirable.
• Must be well conversant with the labor laws and ethical HR practices.
• Strong leadership, managerial skills and ability to influence decisions at an executive level.
• Relationship management and strong communications skills.
• Good planning and organization skills.
• Demonstrated ability to build and maintain relationships with people at all levels who represent a variety of diverse backgrounds.
• Problem Solving skills.
• Excellent time management 
• People Management skills
• Report writing, presentation Skills
• Analytical skills, detail oriented and swift in action
• Candidates who can join immediately encouraged to apply 

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Responsibilities

• Ensure swift and smooth plant start-ups and shutdowns through effective handovers at the start/end of every shift. 
• Review production special orders and schedule earliest delivery. 
• Monitor process output to ensure that client product specification, quality and plant efficiency is sustained. 
• Monitor and coordinate the implementation of 5s and GEMBA (Housekeeping). 
• Investigate/ escalate customer complaints and provide timely feedback for management action. 
• Maintain employee and site safety in OSHA compliance for the production 
• Interpret design drawings and give recommendations on best workable solutions. 
• Timely dispatch of all customer orders without short supply, confirm quality, and supporting documentation at dispatch point. 
• Work with both procurement and production to ensure no stock out, especially on packaging materials, also to maintain required stock level. 
• Periodic stock count exercises. 
• Regularly and independently, check stock balances. 
• Ensure proper arrangement of materials in the store and Control inventory movements by using the First in First out (FIFO) technique. 
• Receiving and verifying incoming materials in production and ensuring full documentation is accompanied. 
• Capturing production in ERP system- Sage Evolution. 
• Manage an inventory movement schedule on a daily basis, Checking RE-order levels

Qualifications & Experience

• A minimum of a degree in Production/ Electrical/Mechanical Engineering or Industrial Chemistry is desirable although not compulsory
• Minimum of 10 years’ experience in management especially personnel management
• Previous experience in manufacturing set up will be an added advantage. 
• Must demonstrate attributes of strong leadership, planning, firmness and ability to adhere to company policies.
• Must subscribe to our core values of integrity, reliability, customer focus and passion for work.
• CPA(K) or ACCA will be an added advantage
• Capable of making fast and sound decisions. 
• Leadership, analytical and communication skills. 
• Requisite knowledge of basic computer packages. 
• People management skills
• Knowledge of SAP or SAGE 
• Excellent communication skills in English and Kiswahili (both written and oral) 
• Female candidates encouraged to apply.

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Roles and Responsibilities 

HR Planning

• Develop HR Policies and Processes
• Coordinate manpower planning

Remuneration

• Assist in developing and managing compensation  and benefits

Performance Management

• `Ensure performance management standards are adhered to
• Manage staff promotion in line with company policy

Recruiting

• Ensure effective management of the recruiting function: selection, placement, and induction

Training

• Coordinate the company’s staff training schedule/curriculum

Process Innovation

• Ensure the company HR and Admin processes are adhered to
• Ensure the review and redesign of HR & Admin processes when necessary

Culture and Communication

• Ensure job owners relate, and perform in accordance with the company’s mission, vision, and core values
• Ensure that the organization’s standards are adhered to

People Management

• Appraise direct reports based on set KPI
• Approve training programmes for staff within the unit

Union Management

• Maintain a healthy IR environment

Facility Management

• Office building, guest houses, and office equipment maintenance

Utility Management

•  Telephone and Electricity service provision, ETC
• Interface with government agencies for permits, Licences, rates, etc.

Community Relations

• Interface with the host communities to ensure a harmonious relationship

IMS roles

• Responsible for Documentation, Implementation, maintenance and continual improvement of the integrated management system (ISO9001, ISO14001, OHSAS18001) and food safety Management system
• Expatriate &Protocol management
• Knowledge of expatriate employment management and laws
• Visa and ticket procurement, travel arrangement, hotel accommodation, immigration management, expatriate quota/ work permits processing and airport protocol

Insurance Management

• Liaison with brokers on all people-related insurance matters

Health Safety & Environment

• Oversee the HSE induction and other HSE-related issues

Others

• HR Information  System management 

Key Performance Indicators

Financial

• Percentage budget variances- actual vs plan

Remuneration

• Benefits provided vs competition, industry & geographical norms

Performance management

• % of appraisals completed on time
• Integrity of pre and post-appraisal processes

Recruiting

• Average time required to fill vacancies

Training

• % of training courses that match organizational requirements
• % of employees training against the plan

Manpower planning

• % of deviance between manpower plan and actual manpower requirements
• Average attrition rate of employees
• % of employees that leave the organization in a given time period

Business Process

• Number of HR issues arising for which there are no clear policies and guidelines
• Measurement of HR violations

Facility Management 

• % of occasions that items of infrastructure are not available when required Utility Management
• Average time required to pay utility bills

Protocol management

• No of complaints received from end users for services rendered
• Average customer satisfaction level of protocol handling

Qualifications:  

• Bachelor’s degree in HR or its equivalent
• At least 15 years post qualification, 7 of which must be in a managerial role in a formal business organization or a manufacturing setup
• Must be a member of IHRM
• CHRP will be an added advantage
• Project management experience
• Strategic Perspective
• Business perspective
• Organization design and development
• Recruiting
• Reward and recognition system
• Performance 
• Career Management
• Training

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Key responsibilities and accountabilities: 

General administration:

• Monitor performance of all branch employees. Manage daily attendance including leave scheduling.
• Enforce company policies, procedures, processes, and rules at the branch.
• Safeguard all company assets including IT infrastructure, raising any repairs, maintenance, and replacement requirements.
• Ensure all required regulatory licences /permits for the branch are validly in place.
• Share any competitor’s intelligence in the region the branch is located.
• Provide reports required by Management.

Sales/Marketing:

• Achieving growth by hitting individual sales targets and by managing sales team to achieve their target/s for branch performance.
• Ensure all sales administration processes e.g., quotations, invoicing, deliveries etc. at the branch are dealt with promptly.
• Share monthly sales forecasts report for the branch.
• Monitor and control all sales debts at the branch.
• Raise any customer services issues and any need for products/ services development with Sales/Marketing Manager.

Workshop floor operations:

• Generate job cards, allocate duties to mechanics ensuring job timelines and work quality is met. Ensure timely closure of jobs for invoicing.
• Monitor operations processes to ensure efficiency of work processes.

Stores Management:

• Coordinate stock transfers, monitor proper and timely recording on Mars system and any physical records.
• Participate in stocks audits, monitor stock levels and physical stocks custody.

HR:

• Coordinate HR activities at the branch. Raise any staff recruitment need, training need, performance management, and disciplinary issues with the Managing Director in liaison with the HR Manager.
• Coordinate health and safety matters at the branch.
• Ensure smooth office operations with timely opening/closing of the branch and procurement of all needed supplies.
• Monitor branch contractors such as security services.
• Facilitate major communication between the branch and other company areas.

Finance:

• Ensure debts collection updates weekly report is sent to Head office.
• Ensure daily accounting activities related to invoicing, cash receipts and banking are dealt with and required records are available.
• Timely raise any financial requirements with head office ensuring all expenditures are duly and properly supported and are for company use only. 
• Provide input for the branch annual budget.
• Provide any end month payroll input information required from the branch.

Plus, any additional responsibilities may be formally assigned by the Managing Director/C.E.O.

Key Qualifications:

• Diploma/bachelor’s degree in automotive engineering /sales & marketing/Business management with over 3 years managerial experience preferably in the same position in the automotive engineering sector.
• Good knowledge of company products /services, processes and procedures and business operating environment.
• Ability to work in a matrix organization structure with direct and dotted reporting lines.
• Excellent team management and leadership.
• A person of integrity to avoid any conflict-of-interests, unethical business/personal conduct, and other related vices/misconducts.
• A trustworthy person with a clean record. 
• Kenya D.C. I police clearance certificate will be required.
• Male candidates are encouraged to apply

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Key responsibilities and accountabilities: 

• Fully accountable for stock management and control
• Ensure all purchasing requirements are properly authorised / approved and followed up with suppliers. 
• Oversee inventory management, including ordering and receiving of all ordered /transferred goods ensuring verification, and ERP System entries. Create new parts in the ERP System with approved sales margins.
• Conduct regular stock audits and ensure agreed minimum stock levels in all locations are maintained and keep track of the same.
• Ensure correct stocks are issued through the ERP System as per approved job cards and quotations.
• Verify and process any parts returned to stores from the workshop and customers.
• Oversee the quarterly physical/system stock take in all locations and give reports on any variance noted.
• Ensure proper keeping of all store’s transactional records both in hard and soft forms.  Generate any required reports such as monthly stocks check, minimum consumables/Stocks.
• Ensure any required sales invoicing is timely done.
• Plan and manage delivery of goods after invoicing to clients or stock transfers to branches via courier and riders ensuring proper documentation has been done.
• Resolve issues promptly and professionally.
• Ensure stores activities are communicated and responded on various company mediums, majorly internal whatsapp, emails.
• Maintain store cleanliness, organization, and safety standards, ensure stocks are well arranged with ease of trace and use.
• Provide leadership, create, and maintain a positive and productive work environment.
• Allocate staff duties, monitor their performance, and raise any disciplinary issue with the Management. Involved in similar staff matters such as recruitment. Training.
• Implement company policies, procedures, processes, SOPs, and practises as instructed relating to your department.
• Undertake other duties as may be assigned by the Management.

Key Qualifications:

• Over 3 years working experience as a Stores Manager preferably in the same industry
• Good knowledge of company products and services.
• Minimum diploma in stores keeping or related courses with strong IT skills related to inventory or accounting systems.
• Strong leadership and interpersonal skills.
• Excellent communication and organizational abilities.
• Proficiency in ERP systems and Microsoft Office Suite.
• Highly organized, attention to details and keen tracking of issues. 
• Good management skills to work with and develop subordinates.
• Person of integrity.
• Ability to meet deadlines with timely updates on progress.
• Male candidates are encouraged to apply

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Key responsibilities and accountabilities:

• Assist the Stores Manager in ensuring all stores S.O.Ps are adhered to.
• Personally involved in stores deliveries and dispatches.
• Control stores entrance and exits points.
• Participate in all stock’s audits/inspections.

If standing in for Stores Manager:

Key responsibilities and accountabilities: 

• Fully accountable for stock management and control
• Ensure all purchasing requirements are properly authorised / approved and followed up with suppliers. 
• Oversee inventory management, including ordering and receiving of all ordered /transferred goods ensuring verification, and ERP System entries. Create new parts in the ERP System with approved sales margins.
• Conduct regular stock audits and ensure agreed minimum stock levels in all locations are maintained and keep track of the same.
• Ensure correct stocks are issued through the ERP System as per approved job cards and quotations.
• Verify and process any parts returned to stores from the workshop and customers.
• Oversee the quarterly physical/system stock take in all locations and give reports on any variance noted.
• Ensure proper keeping of all store’s transactional records both in hard and soft forms.  Generate any required reports such as monthly stocks check, minimum consumables/Stocks.
• Ensure any required sales invoicing is timely done.
• Plan and manage delivery of goods after invoicing to clients or stock transfers to branches via courier and riders ensuring proper documentation has been done.
• Resolve issues promptly and professionally.
• Ensure stores activities are communicated and responded on various company mediums, majorly internal whatsapp, emails.
• Maintain store cleanliness, organization, and safety standards, ensure stocks are well arranged with ease of trace and use.
• Provide leadership, create, and maintain a positive and productive work environment.
• Allocate staff duties, monitor their performance, and raise any disciplinary issue with the Management. Involved in similar staff matters such as recruitment. Training.
• Implement company policies, procedures, processes, SOPs, and practises as instructed relating to your department.
• Undertake other duties as may be assigned by the Management.

Key Qualifications:

• Over 3 years working experience as an Assistant Stores Manager or Senior Stores Supervisor preferably in the same industry
• Experience in automotive industry is an added advantage.
• Good knowledge of company products and services.
• Minimum diploma in stores keeping or related courses with strong IT skills related to inventory or accounting systems.
• Strong leadership and interpersonal skills.
• Excellent communication and organizational abilities.
• Proficiency in ERP systems and Microsoft Office Suite.
• Highly organized, attention to details and keen tracking of issues. 
• Good management skills to work with and develop subordinates.
• Person of integrity.
• Ability to meet deadlines with timely updates on progress.
• Female candidates encouraged to apply