Internship Program at Technical University of Mombasa

Program - TUMEL/HR&ADM/PROC./INTERN/17/09/2024

Reporting to Procurement Officer

• The Intern is responsible for supporting the procurement department and coordinating the day-to-day procurement operations. The ideal candidate should not have benefited from a similar internship program or been exposed to work experience related to their area of study since graduating.

Key Responsibilities:

• Identification of needs from user departments through weekly standard requisition and categorizing requests into discrete groups of similar products.
• Keeping a detailed and organized stock control management system for auditing purposes.
• Conduct market research to identify potential suppliers suitable to fulfilling our requirement
• Inviting and analyzing negotiated quotations through submission of Standard quote comparison
• Raising purchase orders to respective suppliers based on the user department’s requirements and following up with the accounts team regarding payment.
• Coordinating delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, and invoice match quality and specifications before acceptance of goods
• Ensure safe custody of procurement-related documents such as invoices and delivery notes for purposes of reference, supplier dispute, and reconciliation of accounts.
• Represent the interest of the company in all supplier negotiations, ensure the company gets the best deals that project the best value for money, setup and manage supplier contracts.
• Carry out other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Requirements and Eligibility

• A Degree/Diploma in Procurement and Supplies Management from a recognized Institution or its equivalent.
• Registered with a relevant professional body with Good Standing (KISM)
• Good working knowledge with Microsoft Excell
• Bea Kenyan citizen not over the age of 35 years
• Bean unemployed graduate from a recognized training institution who has completed a relevant diploma/degree course in the last 24 months or less.
• Not have exited from formal employment.

Personal Attributes

• Highest Integrity
• Ability to get on well with a diverse workforce.
• Good Knowledge in the professional field of specialization
• Good communication skills
• Ability to take instructions

Skills & Attitudes

• Good knowledge of the Employment Laws of Kenya
• Planning, organizing and coordinating skills
• Good communication & negotiation skills
• Team works and people management skills
• Report writing skills
• Ethics and Integrity

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Program - TUMEL/HR&ADM/FIN./ INTERN/17/09/2024

Reporting to Finance Officer

• The Intern is responsible for supporting the Finance department and coordinating the day-to- day procurement operations. The ideal candidate should not have benefited from a similar internship program or been exposed to work experience related to their area of study since graduating.

Key Responsibilities:

• Update financial spreadsheets with daily transactions
• Prepare balance sheets
• Track and reconcile bank statements
• Create cost analysis reports (fixed and variable costs)
• Contribute to the preparation and processing of monthly accounts
• Receive invoices, ensure they have proper supporting documentation and record them in the system.
• Record all payments and receipts in ledgers.
• Prepare vouchers for approved payments.
• Facilitate release of cheques to customers and dispatch of payroll.
• Maintain the accounting registry.
• Responsible for petty cash and impress management including maintenance of petty cash records
• Ensure accurate and timely computation and remittance of statutory requirements.
• Prepare weekly and monthly reports on payables and expenses.
• Process tax payments
• Support monthly payroll and keep organized records
• Record accounts payable and accounts receivable
• Process invoices and follow up with clients, suppliers and partners as needed
• Provide administrative support during budget preparation
• Participate in quarterly and annual audits
• Carry out other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Requirements and Eligibility

• Must possess a Degree/Diploma in Finance/Accounting or Economics or equivalent from a recognized University
• Advanced MS Excel skills
• Bea Kenyan citizen not over the age of 35 years
• Beanunemployed graduate froma recognized training institution who has completed a relevant diploma/degree course in the last 24 months or less.
• Not have exited from formal employment.

Personal Attributes

• Highest Integrity
• Ability to get on well with a diverse workforce
• Good Knowledge in the professional field of specialization
• Good communication skills
• Ability to take instructions

Skills & Attitudes

• Good knowledge of the Employment Laws of Kenya
• Planning, organizing and coordinating skills
• Good communication & negotiation skills
• Team works and people management skills
• Report writing skills
• Ethics and Integrity