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  • Posted: Dec 2, 2021
    Deadline: Not specified
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    Program Quality, Accountability & Learning (PQAL) Manager

    JOB RESPONSIBILITY 1: Guiding Development and Implementation of CO Impact Measurement Systems 

    • Ensure  the MEAL staff provide  support to the humanitarian, development and advocacy project teams in designing robust MEAL systems including monitoring and evaluation framework, monitoring and evaluation plans, MEAL tools, conducting field Programme Quality exercise and data management and analysis;
    • Develop and manage the country strategy MEAL Framework and other meta evaluations;
    • Support the MEAL team, working closely with communications team members to collect best practices, case studies (and other learning) which demonstrate qualitative and quantitative changes over time;
    • Working closely with the Strategy & Partnerships Director, provide oversight and support to programme and project managers in ensuring that Programme management, information, accountability and learning systems are developed and up to date and contain quality and accurate information that supports decision making by Programme Leadership Team and programme teams;
    • Working closely with Partnerships & Strategy Director as well as programs teams and managers to co-lead on the development of programme and project planning in line with quality requirements including logframe development and theories of change; and
    • Liaise with CARE International (CI), CARE Member Parties (CMPs) and the Region Office Quality assurance and MEAL staff to ensure integration and coordination of systems between CO and CI, CMP & Regional teams and ways of working;

    JOB RESPONSIBILITY 2: Program Planning, Monitoring and Reporting  

    • Produce country level program performance dashboards ahead of all SMT meetings, showing country level program implementation rates, budget burn rates and reporting;
    • Provide oversight for monthly Program Review Meetings (PRMs) to review program performance;
    • Support country level donor reporting schedule ensuring timeliness and quality of all donor reports, and nurture a culture of structured and rigorous donor reporting;
    • Support the production of country level annual reports, based on Program/Project Information and Impact Reporting System (PIIRS) and Advocacy and Influence Impact Reporting (AIIR) tool; and
    • Lead the process for collecting and reporting annual CO data (PIIRS), working closely with all CARE Kenya project teams as well as CARE International.

    JOB RESPONSIBILITY 3: KNOWLEDGE MANAGEMENT AND LEARNING

    • Take the lead on annual and semiannual Programme Quality reviews and learning events for all projects with relevant programme leads, partners, and other stakeholders;
    • Develop and manage a knowledge management and learning framework/agenda, ensuring evidence-based programming, feeding learning into programme design and implementation, and programme knowledge is being captured;
    • Take lead in the development of the communication and visibility strategy and oversee its implementation 
    • Coordinate on and produce key learning documents, and processes in country;
    • Liase with KML CARE team to  promote a culture of learning, information sharing, dialogue, and critical analysis, intended to improve quality of programming, adoption of good practices, and influencing policies and practices at scale both internally  and externally spaces

    JOB RESPONSIBILITY 4: Program Quality and Accountability

    • Strengthen upward (including donor) and downward accountability (to impact population/targeted beneficiaries, partners and other stakeholders) within the humanitarian, development and advocacy programmes so as to ensure value for money;
    • Establish & ensure that Community Accountability and Response/Feedback Mechanisms (or CARMs) are implemented/coordinated and streamlined and utilised according to agreed principles and following the minimum standards of accountability;
    • Support (and lead where possible/deemed necessary) on key evaluations and tool implementation to increase program quality and accountability: Rapid Gender Analysis, Rapid Rural Appraisals, Participatory Rural Appraisals, Community Entry Tools, Community Engagement Tools, Community Scorecard, Social Accountability, etc…;
    • Ensure that program reports reviews, baseline and endline studies adhere to research ethics, laid scientific protocols and withstands peer review rigour; and
    • Support in ensuring that staff and related personnel in her/his team are familiar with key organisational policies and procedures and can identify when needed how these may have been breached; The CI Safeguarding policy, Protection from Sexual Harassment; Exploitation and Abuse and Child Abuse, The anti-discrimination and harassment policy; and The code of conduct and the organizations Values.

    JOB RESPONSIBILITY 5: Business development and new program design 

    • Provide updated contextual information and credible evidence to enrich and ground the design of new programs on contextual realities and evidence of what works;
    • Ensure that MEAL and other PQAL aspects are properly resourced across all new program designs and related budgets;
    • Support the Strategy & Partnerships Director in producing country level funding dashboard analyzing previous funding trends, current funding performance and future funding pipeline – including and especially maintaining the CO’s Proposal Tracker;
    • Coordinate  and Provide quality inputs into writing specific sections of new program proposals including context analysis, MEAL and sustainability sections

    JOB RESPONSIBILITY 6: Capacity building and Coordination for staff and partners

    • Provide technical supervision and manage the programme quality team (KM and Communications and MEAL Coordinators/officers);
    • Ensure good management, facilitation and ‘problem solving’ with and for line reports as and when needed;
    • Ensure the project teams and relevant staff know and use the Programme Quality standards and tools;
    • Work with the programme quality & partnerships & strategy team to develop and deliver training materials;
    • Work closely with CIK partners to improve program quality strategy and implementation, including capacity development support;
    • Mapping learning spaces within and external …. feedback and reflection moments, plough back to inform programming/adaptive programming;
    • Identifying capacity building program & staff development, in relation with other key  members of CARE’s programs and program support 

    Qualifications

    • Masters in Monitoring & Evaluation, Statistics or relevant field of study from a reputable institution/university.
    • Bachelors in Statistics or Quantitative Economics or relevant field of study is required.   
    • A minimum of 10 years of relevant experience with reputable organizations in similar roles
    • Skills in using data analysis software like Nvivo, Power BI, SPSS and STATA.
    • Excellent skills in research, evaluations, evidence-generation, policy and advocacy. 
    • Excellent Conceptual abilities, strategic thinking, analytical writing skills and knowledge.  
    • Leadership skills with proven experience in engaging, mobilizing and influencing people,  
    • Good communication, presentation, public speaking, discussion and negotiation skills. 

    Additional Information

    Deadline to receive all applications will be on or before  07th December 2021, at 5.00 P.M EAT. 

    Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.

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    Monitoring and Evaluation Coordinator

    Job Description

    The purpose of the monitoring and evaluation (M&E) Coordinator position is to provide leadership and support in development and operationalization of an M&E system, including M&E plans at project and partner levels, and ensure that the system aligns with CARE Kenya M&E indicators; Support the team and partner staff in M&E capacity to monitor and demonstrate progress and outcomes of interventions. In addition, the M&E Coordinator will be providing data management support to the project on a day to day basis, to help strengthen data quality checks and ensure that data is of high quality, supporting the project team to carry out onsite data verifications, strengthening program quality and accountability and generating evidence, documentation of innovations and their outcomes at all levels of the project. The M&E Coordinator will also support the project in complying with reporting tools at project level, national and county level, and donor reporting. 

    Tasks and Responsibilities

    Responsibility 1: Leadership and Coordination in the Development and operationalization of an M&E system and Capacity Building (60%)

    • Provide leadership support in all aspects of M&E for the project
    • Work with Project manager in the development of the M&E plan and implementation strategy, ensuring that all interventions are well captured and indicators of monitoring progress and measuring outcomes are technically sound and captured.
    • Support compliance to the project M&E Plan at Country office level and monitoring compliance of partners and CAREs M&E plans.
    • Working with the Project Manager, develop tools for data collection and reporting, and their guidelines for use and ensuring that compliance to the tools is achieved.
    • Develop assessments and identification of project beneficiaries, project data base and ensure the same is updated monthly and reports generated, as often as per indicators for reporting progress at individual level and contextual level.
    • Support monitoring of M&E activities as indicated in the work plan and against the M&E budget.
    • Ensuring monitoring and reporting timelines are compiled to.
    • Working closely with the project team provide quarterly progress updates on project activities against implementation and M&E plan and ensuring that the actions proposed are incorporated to improve performance measurement.
    • Working with the Project team to identify M&E capacity gaps and develop capacity building plans to address those gaps.
    • Working closely with Project team to support the documentation of Human Interest Stories and lessons learnt.
    • Support the Project Manager in planning and facilitating project monitoring and evaluation strengthening activities for the project.

    Responsibility 2: Providing adequate data management support to the project while ensuring that data is of highest quality and there is evidence of adequate support documentation (30%)

    • Responsible for updating the project database on a monthly basis with verified performance results.
    • Support in the development of database/data capturing tools.
    • Closely working with the Project team, perform data quality checks/verification to all data received and collected with an aim of ensuring that project data is reliable and accurate. 
    • Together with the Project team, perform quarterly and annual monitoring support at field level and routinely support in conducting data audits/trails.
    • Ensure that all project data support documents are appropriately stored for easy of retrieval during verification and other need basis.

    Responsibility 3: Strengthened Collaboration and Networking (5%)

    • Represent the Elimu ya Vijana Tuendeleze Project (Start Small) in core monitoring and evaluation committees, County engagements and related project activities as necessary.
    • Represent the Project in decentralized M&E forums, selected M&E capacity building and strengthening forums with a view to keeping the project informed on current initiatives and developments in M&E, and provide staffs updates from these forums.
    • Perform any other duty as assigned by the supervisor, related to collaboration and networking.

    Responsibility 4: Strengthen CAREs performance in Adolescents’ Education, Economic Empowerment and Sexual Reproductive Health and related Project interventions and perform other duties as assigned (5%) 

    • Support enhanced management cohesion of cross sectoral and innovation areas of the project at sectoral and Country Office projects and staff, in M&E.
    • Strengthen CARE’s Monitoring and Evaluation roles including M&E systems development, reporting of Project and Program Information and Impact Reporting System (PIIRS), capacity strengthening on quality M&E
    • Support CARE’s achievement of strategic interventions as outlined in the strategic plan, project principles and other frameworks
    • Undertake any other relevant duties as assigned by supervisor or management that enhance CARE’s mission. 
       

    Qualifications

    1. Education:

    • A bachelors degree in social science, IT, statistics, economics, health or related field – a masters degree will be an added advantage
    • Training in M&E is required.
    • Training in Gender will be an added advantage

    2. Experience: 

    • Five years of work experience in monitoring and evaluation of Adolescent programming, health, education and economic empowerment projects 
    • Familiarity with performance based funding systems and procedures. 
    • Ability to develop and implement monitoring and evaluation plans
    • Excellent data analysis and report  writing skills
    • Computer literacy, particularly in the use of MS Access, MS Excel and statistical packages ( SPSS, STATA, EPI INFO etc)

    3. Competencies:    

    • Data and information presentation skills
    • Strong mentorship  and partnership skills
    • Analytical capacity 
    • Excellent inter-personal, facilitation skills and communication skills
    • Person of high moral character and professional integrity 
    • Must expressly be supportive of girls and women’s empowerment

    Additional Information

    AUTHORITY:

    1. Spending Authority:     N/A        
    2. Supervision: N/A
    3. Decision Making:    N/A


    CONTACTS/KEY RELATIONSHIPS (internal & external):
    Internal: Provides technical support on M&E to Project Team. Receives support from the Project Manager, Program Quality, Learning and Accountability Manager, and the Programs Director. 

    External: The position liaises primarily with Elimu ya Vijana Tuendeleze Project stakeholders including the MoE, MoH, various National Ministries and departments, National youth empowerment projects and funding mechanisms Economic stakeholders.

    WORKING CONDITIONS:
    Normal working conditions in a city setup. The employee may have to contend with traffic congestion during peak hours.  The employee will make frequent field visits covering over 60% of their time to project locations to carry out M&E activities; this includes travel to remote areas and therefore has exposure to road and security risks.
     

    Deadline to receive all applications will be on or before  16th December 2021, at 5.00 P.M EAT. 

    Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.

    Method of Application

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