Job Openings at Koinonia Community

The Job Officer will support project participants—women in conditions of high vulnerability—in preparing for and accessing the labour market. The role focuses on strengthening employability skills, facilitating job placements, monitoring internships and apprenticeships, and nurturing relationships with companies engaged in the program. The Job Officer will also oversee the implementation and follow-up of the cash transfer scheme linked to employability pathways.

Main Responsibilities

Support to Participants’ Employability Pathways

• Conduct individual sessions with participants to identify their skills, interests, and job-readiness gaps.
• Provide coaching on CV writing, interview preparation, workplace behaviors, and soft skills relevant for employment.
• Support and organize employability workshops and group sessions.

Job Placement and Company Engagement

• Identify job opportunities suitable for participants in coordination with local companies and private sector partners.
• Maintain regular communication with employers to facilitate job matching and address mutual expectations.
• Organize referral and placement processes, ensuring proper documentation and follow-up.
• Support the negotiation of internship/apprenticeship agreements under the supervision of the Intervention Team Leader.

Monitoring of Internships and Apprenticeships

• Conduct regular follow-up visits and monitoring calls with participants and employers.
• Identify early signs of challenges during on-the-job placements and intervene promptly to support resolution.
• Document progress, challenges, and outcomes in line with program monitoring requirements.

Cash Transfer Scheme Management

• Monitor the delivery and proper use of cash transfers linked to the employability pathway.
• Ensure participants understand the purpose, conditions and timeline of the cash transfer scheme.
• Keep accurate records of disbursements and collaborate with the Project Accountant for financial compliance.

Data Collection, Reporting and Safeguarding

• Maintain updated and accurate records of participants’ employability progress, placements, and follow-up notes.
• Contribute to monthly and quarterly reporting with data and qualitative insights.
• Ensure all interactions with participants and companies comply with safeguarding and PSEA standards.

Qualifications and Skills

• Bachelor’s Degree from a recognized Kenyan university (Business Admin, Economics or relevant field).
• Experience: Minimum of 3 years of relevant experience, with some time in management
• Strong leadership, organizational, and problem-solving skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office and data analysis tools.

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Duties and Responsibilities

1. Maintaining a database of relevant market information on all key items of supplies and goods of major interest to the programs
2. Maintaining and updating the inventory records and assets register on annual basis
3. Supporting the internal and external auditors during the audit process.
4. Undertaking Projects financial payments, filling of requisition request forms and undertakes the Quick books processes.
5. Preparing of requisitions for supplies and contingency monies and ensure disbursement
6. Handling petty cash for the projects
7. Ensuring that all provisions of the KC, policies, guidelines and templates are implemented
8. Creating and updating expense reports.
9. Preparing bank deposits, payment vouchers and writing cheques
10. Entering financial transactions into QuickBooks (Data Entry)
11. Issuing invoices to customers and external partners, as needed
12. Scanning of financial documents and filling documents
13. Providing support to the accounting and administration department.
14. Performs any other duty/duties assigned by the Chief Accountant.

Minimum Qualifications/Requirements:

1. CPA II (Section 4) or relevant field
2. Work experience as an Accounts Assistant or accounts Clerk (Min. 3 years of experience).
3. Knowledge of basic bookkeeping procedures.
4. Familiarity with finance regulations (SoPs)
5. Good math skills and the ability to spot numerical errors
6. Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)
7. Ability to handle sensitive, confidential information