Job Opportunities at HAART Kenya

Job Description

HAART is currently recruiting for the position of a Project Officer – Prevention Department. The officer will be in charge of the prevention programme which targets grassroots communities to create safe communities for both the vulnerable community members and survivors of human trafficking. This is achieved through sensitisation forums for different community members including the children, adults, elderly, the youth, the first responders and potential migrants as we utilised the human rights based approach and victim centred and trauma informed approaches in all our sensitisation projects. He/she will be reporting to the Deputy Programme Manager

Management and Administration

1. Ensure prevention projects are implemented in line with donor proposals and requirements.
2. Develop training focus areas that will contribute to internal capacity building together with HR.
3. Review and update program and project indicators together with the MEL department for effective and efficient reporting on project goals and measure progress and impact.
4. Develop a community engagement plan for effective and impactful coordination with the community members, mobilizers, and facilitators in order to strengthen relations and also increase the network.
5. Review and further improve the grassroots and online engagement with the aim to strengthen the impact and simplify the execution.
6. Manage and coordinate the prevention budget under multiple grants, including making accurate projections and ensuring efficient spending in accordance with donor requirements
7. Review and update user–friendly information on safe migration to potential migrants and victims of human trafficking.
8. Ensure high quality service delivery to all our clients is in line with HAART’s values and operating principles and all policies and procedures
9. People management, proper planning and communication among the team to ensure high staff engagement, retention and departmental performance (including regular meetings and application of organisational HR tools e.g. check in, staff appraisals…)
10. Keep the commitment to the value of care through planning, prioritization, and proactively addressing imbalanced workload. or like–minded organizations to be shared with the whole team.
11. Ensure safety, health and wellbeing of clients and the staffs by utilizing available resources such as psychological support and security policy
12. Ensure a defined scope and standard of data collection is being maintained in VCMS resulting in accurate and up–to–date records and implement VCMS as the major tool and source for data documentation and prevention activities
13. Contribute to the attainment of sustainable funding streams for operations through robust strategic planning, budget development, and contributions to donor proposals
14. Drive people development and learning culture through capacity building in collaboration with HR
15. Strengthen cross departmental collaboration and overall teamwork, ensuring staff members are aware of project objectives and current work plans
16. Drive internal engagement for organisational strategic objectives, mission and values

Coordination, Partnership & Representation

1. Engage with Deputy Program Manager to drive fundraising activities and contribute to proposal writing
2. Vetting, building and maintaining a strong working relationship with government and non–government partners and represent and promote the HAARTs’ mission, values, and work
3. Ensure the vetting of all potential partners and that clear written agreements are in place
4. Participate and contribute to programme management, proactively suggest initiatives and address opportunities for improvement and course correction.
5. In collaboration with HAARTs Communication team, participate and contribute to content development for various communication activities and engagements

Essential Criteria & Qualification

1. University degree or diploma in social work, law, sociology, psychology, or a related field.
2. Experience working with grassroots communities 3+ years
3. Leadership experience in managing teams (ideally supervision of field officers) as well as budgets and funds.
4. Strong belief in human rights and equality and commitment to demonstrate integrity in all aspects.
5. Excellent interpersonal social skills, diplomacy, and persuasion skills
6. Strong ability to work independently, including the ability to multitask, prioritize competing tasks, and manage time effectively
7. Proven interpersonal and communication skills with a high standard of spoken and written English and Kiswahili.
8. Experience in the field of counter trafficking in persons and advocacy is an added advantage.
9. Experience working with an NGO is an added advantage.
10. Digital skills, including the use of email and Microsoft Word and Excel
11. Ability to work in a stressful setting and adapt quickly to changing environments
12. Willingness to continually improve technical and analytical competencies
13. Ability and willingness to embrace HAART values.

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Job Description

HAART Kenya is currently recruiting for the position of a Fundraising Officer. The Officer shall coordinate all respective operations and manage the fundraising strategy within our organization that generates funds to drive our mission and ensures HAART’s long long–term organizational sustainability. The professional is supposed to coordinate, together with the director and program management of the organization, the whole process from identifying donor resources to proposal writing and raising funds through cultivating donor relationships based on the organizational values. The Officer will work closely with our internal departments, as well as external clients, donors, and various members of the community.

Key Responsibilities and Duties

1. Development and implementation of a fundraising strategy in line with HAART’s Strategic Plan.
2. Develop and manage a fundraising budget along with budget monitoring.
3. Develop and implement clear monitoring indicators of the fundraising strategy, with MEL.
4. Develop and maintain a donor database, including initial donor profiling and in–depth analysis.
5. Continuous monitoring of external environment undertaking independent research in identifying (alternative) resources that ensure long–term sustainability of the organization.
6. Coordination, preparation, monitoring and timely compilation of grant proposals together with Program Management and Director.
7. Development and maintenance of a fundraising calendar and support of Communication Officer to develop donor specific communication tactics.
8. Develop and implement donor relationship management tools that ensure cultivation of trustful and long term relationships based on HAART Values
9. Design and implement fundraising campaigns based on HAART’s values (online as well as in person; in Kenya as well as international)
10. Coordinate respective fundraising teams for campaigns and events
11. Close collaboration with HAART Poland, internal Communication Officer, Program Management and Finance to support holistic donor engagement from
12. Capacity development for HAART staff in proposal development
13. Engagement and coordination of fundraising champions (local and abroad)
14. Reviewing of policies and suggestions for enhancement, where necessary

Essential Criteria & Qualification

1. Bachelor’s degree in PR, Fundraising, or any related field (preferably a master’s degree)
2. A proven track record of a minimum of three years successful fundraising in the development sector or similar environment or previous experience in sales or marketing also acceptable
3. Knowledge of fundraising environment (and NGO sector), understanding of different processes and techniques
4. Experience in monitoring and implementing fundraising strategies and budgets
5. Experience in developing, writing and submitting grant applications for projects/organizations
6. Excellent communication, writing and presentation skills – innovative/creative thinker
7. Excellent relationship management and interpersonal skills, proven ability to build, manage and develop key stakeholder, client and donor relationships
8. Excellent organizational skills, ability to plan, balance and cope with competing priorities
9. Highly self–motivated and able to drive initiatives as well as collaborating with teams