Job Opportunities at TakaTaka Solutions Limited

Job Purpose:

• The Sourcing Field Officer is responsible for sourcing waste recyclables for Buyback Centers (BBCs), ensuring sourcing targets are met, building relationships with waste pickers and suppliers, and conducting market research to improve procurement strategies. The role also involves handling grievances, monitoring market trends, and implementing cost-cutting initiatives.

Key Responsibilities:

Sourcing & Waste Picker Relations:

• Achieve monthly sourcing targets in terms of both quality and quantity.
• Oversee the sourcing process of recyclable materials from waste pickers at all assigned BBCs, ensuring compliance with BBC quality SOPs.
• Develop and manage a monthly delivery schedule for aggregators.
• Onboard new waste pickers and maintain strong relationships with suppliers through regular check-ins (e.g., weekly).
• Handle waste picker grievances, update the grievance tracker, and report to the Manager via email.
• Conduct research and gather market intelligence on suppliers, pricing, and new recycling products or services.

Reporting & Research:

• Update daily expected deliveries and liaise with the Buyback Center Supervisor/Operations team.
• Maintain and update the delivery and target tracker.
• Conduct market research on key recycling fractions in alignment with company objectives.
• Attend weekly meetings with the BBC Manager to discuss progress and challenges.

Budgeting & Cost Management:

• Create and manage budgets related to sourcing activities.
• Proactively suggest and implement cost-cutting initiatives.
• Update market research survey tracker with a focus on cost reduction strategies.
• Conduct comprehensive market research on all recyclable materials.
• Develop new sourcing models with an emphasis on material quality improvement.

Qualifications & Experience:

• Diploma or degree in Procurement, Supply Chain Management, Business Administration, Environmental Studies, or a related field.
• Minimum of 2 years of experience in sourcing, waste management, or recycling operations.
• Strong knowledge of market trends in the recycling industry.
• Excellent communication and negotiation skills.
• Ability to manage and resolve supplier and waste picker grievances.
• Strong data management and reporting skills.
• Ability to work in a fast-paced environment and manage multiple priorities.

Key Competencies:

• Strong relationship-building and negotiation skills.
• Problem-solving and analytical abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Attention to detail and accuracy in reporting.
• Ability to work independently and as part of a team.
• This job description outlines the key responsibilities and expectations for the role but is not exhaustive. The role may evolve based on the company’s operational needs.

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Reports To: Logistics Coordinator

Job Purpose:

• The Logistics Assistant is responsible for coordinating and optimizing logistics operations to ensure the efficient collection, transportation, and delivery of waste materials to the respective Material Recovery Sites.

Key Responsibilities:

Fleet Management:

• Check live location via ControlTech and conduct hourly spot checks to ensure collections are proceeding as per schedule.
• Monitor daily collection trips to ensure they start on time and are completed in full without errors.
• Follow up hourly on the collection of new and sensitive clients to ensure timely service.
• Monitor drivers\' WhatsApp group for issues and liaise with concerned teams for swift resolution.
• Create geofences for all clients and generate daily reports on visited and missed clients.
• Track trips and raise weekly payment requests.
• Update kilometers covered on tracking and vehicle workshop documents.
• Compile lists of missed collections and plan for day trips.
• Notify customer care regarding client-related issues (delays/missed collections with a recovery plan).
• Maintain vehicle compliance trackers (NTSA inspection, speed governor certificates, insurance) and proactively raise requests one month before expiry.

Maintenance Coordination:

• Liaise with the Workshop Supervisor to obtain timelines for fixing trucks that may delay collections.
• Raise all float requests and coordinate with the designated float holder for swift payment.
• Log truck issues in the workshop log based on truck checks and ad hoc reports.
• Communicate issues to the workshop and follow up on repairs.

Route Optimization & Supervision:

• Maintain a list of all staff working, their routes, and attendance records.
• Visit routes to collect data for optimization, theft sensitivity, and efficiency improvements.
• Direct drivers to new client locations and ensure successful completion of the first three collections.
• Distribute route printouts and truck checklists.
• Investigate any property damage caused by collection trucks and ensure resolution within seven days.

Logging & Reporting:

• Update all collection issues raised by drivers in Google Sheets.
• Maintain trip logs for all trips, recording actual times and truck fullness.

Fuel & Staffing Management:

• Calculate fuel requirements for all trucks and allocate fuel to respective fuel cards.
• Conduct daily fuel consumption analysis per truck to identify trends and flag variances.
• Create staff schedules, including work, off, and leave days for drivers and loaders.
• Compile and schedule one-off requests and internal trips (e.g., buyback centers, dumpsite trips, vendor partners).
• Re-plan delayed or missed collection routes.

Key Performance Indicators (KPIs):

• Ensure 100% of daily collection trips start on time as scheduled.
• Coordinate with the Workshop Supervisor to secure 100% repair timelines for delayed collections within two hours.
• Direct drivers to new client locations and ensure 100% successful first three collections.
• Generate daily reports with at least 98% accuracy on client visits and missed collections.

Qualifications & Experience:

• Degree/Diploma in Business, Logistics, Supply Chain Management, or a related field.
• At least one year of proven experience in a logistics department, preferably in an administrative role.
• Knowledge of logistics software and tools.

Business Understanding:

• Understanding of Nairobi routes and its environs.
• Familiarity with NTSA and traffic rules and regulations.
• Proficiency in logistics software and tools.

Key Competencies:

• Strong mechanical aptitude and problem-solving skills.
• Knowledge of safety regulations and procedures.
• Ability to work in a physically demanding and fast-paced environment.
• Excellent communication, organizational, and multitasking skills.
• Attention to detail and accuracy in record-keeping.