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  • Posted: Jan 4, 2021
    Deadline: Not specified
  • Harley’s Limited is a company registered in 1953 that deals in the sales, marketing and distribution of healthcare products, pharmaceuticals, surgical-equipment, medical equipment, ophthalmic equipment, theatre equipment and OTC products. The volume of business generated since the current management took over from 1975 has continued to grow steadily. A...
    Read more about this company


    Records Management Specialist (Nairobi)


    • Demonstrate comprehensive knowledge of record inventories.
    • Strong written, verbal, and non-verbal communication skills.
    • Self-motivated individual who applies initiative to get the job done.
    • Strong Relationship building skills. Develop, maintain, and improve relationships with teams, internal customers, and other stakeholders.
    • Strong interpersonal skills and positive work ethic.
    • Ability to demonstrate emotional intelligence.
    • Ability to anticipate needs and solve problems to deliver top-quality service.
    • Ability to proactively seek new resources to improve processes for continuing operational excellence.
    • Proficient in functions of MS Office, Outlook, and other database functionality/concepts.
    • Ability and experience to perform all imaging tasks with a strong understanding of imaging quality measurement techniques and processes.

    Skills and Experience

    • 3-5 years of experience.
    • Integrity.
    • Focus and attention to detail.
    • Good typing skills & Speed.


    • High school diploma, plus college education or equivalent work experience.
    • Experience in a document management project would be an advantage.
    • Computer packages.


    • Responsible for maintaining data into the database, classifying and processing records according to Harley’s procedures so related records are linked, searchable and retrievable and meet firm compliance requirements as per the master lists.
    • Handle requests for records needed in an efficient manner.
    • Attend to database queries to track records and meet internal customers’ needs.
    • Ensure policies and procedures are followed to facilitate orderly retention and disposition of records. Act as a liaison between user departments regarding issues of retention and disposition.
    • Safeguard and maintain records impacted by litigation, partners, and administrative holds.
    • Ability to identify operational efficiencies to contain costs while maintaining work quality and productivity.
    • Prepare documents for scanning and indexing – Document preparation.
    • Scan documents to electronic images.
    • Perform quality audits on documents scanned into the document imaging system.
    • Follow production procedures and updating internal documentation & tracking.


    • Under direct supervision, the Records Management Specialist is responsible for but not limited to, assisting heads of departments with record storage and retrieval, and making certain the records are properly inventoried, stored, archived, retrieved, preserved, and handled appropriately for litigation support. Ensure disposal of documents is done in accordance with firm procedures and guidelines. In addition, this role is responsible for preparing documents for scanning, indexing, and assisting in the retrieval of documents during audits both internally and externally.


    Send your resume to [email protected] or [email protected] please do not apply if you do not possess the above qualifications.

    go to method of application »



    • Must be registered with the Pharmacy and Poison Board.
    • Degree in Pharmacy from a recognized institution.
    • At least 3-5 years working experience in a similar position, preferably in a busy set up.
    • Computer Literacy-Must be computer literate and be able to manage software programs.
    • Good recording keeping and reporting skills.
    • Demonstrated ability to work as a team player and manage people.
    • Ability to work and deliver results with minimum supervision.


    • Ensure compliance with PPB regulations for the branch
    • Direct all operational aspects including distribution operations, customer service, administration, and sales in the region.
    • Assess local market conditions and identify current and prospective sales opportunities.
    • Develop forecasts, financial objectives, and business plans with the Operations Manager and Operations Director at the Head office.
    • Meet assigned goals and metrics.
    • Manage assigned budget and allocated funds appropriately.
    • Bring out the best of the branch’s personnel by providing training, coaching, development, and motivation.
    • Locate areas of improvement and propose corrective actions that meet challenges and leverage growth opportunities.
    • Address customer and employee satisfaction issues promptly.
    • Adhere to high ethical standards, and comply with all regulations/applicable laws.
    • Network to improve the presence and reputation of the branch and company.
    • Stay abreast of competing markets and provide reports on market movement and penetration.
    • Ensure Compliance with all Company Standard Operating Procedures and Policies in place.

    Method of Application

    Send your resume to [email protected] or [email protected] please do not apply if you do not possess the above qualifications.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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