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JOB SUMMARY
The purpose of the Award and Sub Award Coordinator position is to support the Program Managers in managing and coordinating all financial aspects of Programs to ensure there is optimal compliance with contract obligations and that partners have capacities to administer the funds, utilise in an accountable manner and report timely. The Award and Sub Award Coordinator shall keep the program team informed of all processes and procedures related to grants performance, including capacity building and institutional support. He/she will work closely with the program manager to understand the technical components, shall get day to day management support from program and program support units to support effective administration of the program. The Award & Sub Award Coordinator shall report to the Award & Sub award Manager and Women’s Voices & Leadership Program Manager.
ROLES AND RESPOSIBILITIES
Grants Coordination, Contract, Compliance and Capacity Building-25%
- Work with partners to ensure the understanding of contractual clauses, support their development of actions (work plan) for implementing conditions in the grant agreement.
- Develop reports and share with Program Managers highlighting risks and challenges foreseen on contract compliance during field visits and upon review of program reports, while identifying, recommending mitigation actions including and not limited to enforcement of contractual
- agreements, capacity development among others.
- Document progress made against grants and contracts management work plans and Capacity Building plans on a quarterly basis ensuring to focus on emerging actions for follow ups and improvements.
- Support WROs in capacity assessment and contracting of partner WROs.
Budget Management and Partner Support -20%
- Support the program team in preparation and allocation of partners’ budgets, while ensuring that all partner scope is effectively budgeted, and are within approved budgets.
- With technical support from the Program Managers and other support partners in developing and operationalizing the program budget, grants tracking tool, and provide technical training for partner grants officers to ensure that all activities are accounted for in a timely manner.
- Provide training and support to partners in budget tracking, cash advance management, procurement and reporting.
Program Grants monitoring, evaluation and Reporting-25%
- Support the development of grants monitoring tools such as relevant forms and indicators for measuring compliance, field grants monitoring forms, budget tracking tools’, procurement plans and costed work
- plans and utilizes these in effecting monitoring and evaluation of performance of the grant to ensure optimal utilization and success of the program.
- Support the development of progress monitoring reports on grants performance
- Monitor partners’ utilization of grants monitoring tools developed for use by CARE and partners for the program and shares these reports
- Review partner reports for accuracy and compliance and share timely feedback on any questionable costs/activities.
- Review monthly expenditure statements generated by finance and advice on any adjusting journal entries.
Partnership Strengthening, Technical Assistance, Knowledge management and learning-15%
- Support Program Managers in organizing partner review meetings while developing key points and grants performance review presentations to various actors in order to inform challenges, lessons learnt and
- promising practices for purposes of improving performance and knowledge sharing in the program.
- Identify and program financial and governance related technical assistance needs for addressing capacity weaknesses based on capacity assessment reports and field technical support sessions; and support the
- development and implementation of capacity building (CB) and technical assistance (TA) plans.
- Coordinate with Program Managers in informing learning and improvements on grants performance, partnerships coordination among key areas of institutional development.
- Support the development of a system to identify and document grants management promising practices at the start of the program, organize partner review and sharing sessions, present program progress,
- lessons learnt and best practices
- Support CARE’s achievement of strategic interventions as outlined in the strategic plan, program principles and other frameworks.
General Award and Sub Award Management-15%
- Support due diligence exercises for the new partners, develop due Diligence Assessment reports to recommend or decline partnering with CARE Kenya.
- Identify Capacity gaps for new partners and develop plans for addressing these gaps. Provide support to
- partner monitoring.
- Preparation of monthly financial reports for projects to respective project managers as assigned.
- Preparation of project financial reports to donors as assigned.
- Support to proposal writing, budget preparation and budget reviews as assigned
- Ensure funds disbursement requests to donors are submitted on time to facilitate timely receipt of funds by Care in Kenya
- Preparation of draft IPIAs, MOUs, Partner Funding Agreements, Contract Addendums and Amendments, Fixed Awards, Preauthorization Letters, Support Letters and Contribution-In-Kind Agreements, for review.
- Uploading of Donor Approved Budgets for projects.
- Maintaining a register of donor requirements and project implementation tracker
QUALIFICATIONS
Education/Training
Mandatory
- Bachelor’s Degree in accounting, Finance or Business Management or related field
- Fully Certified Public Accountant (CPA and / or ACCA) and in good standing with ICPAK
Desired
- Master’s Degree in a business-related field
Experience and Competencies Required
- Minimum Four (4) years relevant proven work experience in a busy environment
- Excellent in planning, analytical and problem-solving abilities
- Proficient in Microsoft suite with advanced excel skills
- Adaptable, flexible, team player and able to persist in hardship areas
- Ability to solve problems and work with minimum supervision
- Knowledge of accounting /finance management system.
- Thorough understanding of financial accounting, reporting, and grants and contracts management processes
- Relevant donor policies and procedures
- Ability to maintain customer focus while handling multiple priorities
- Ability to learn quickly new systems, processes and procedures and accept local practices to global standards
- Good communication skills both oral and written in English
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JOB SUMMARY
The purpose of the Grants Office position is to support the SHESOARS Program Manager in managing and coordinating all financial aspects of Programs to ensure there is optimal compliance with contract obligations and that partners have capacities to utilize the funds in an accountable manner and report timely. The Grants Officer shall keep the program team informed of all processes and procedures related to grants performance, including capacity building and institutional support. He/she will work closely with the program manager to understand the technical components, shall get day to day management support from program and program support units to support effective administration of the program. The Grants Officer shall report to the Award & Sub award Manager, and She SOARS Program Manager.
QUALIFICATIONS
Education/Training
Mandatory
- Bachelor’s Degree in accounting, Finance or Business Management or related field
- Accounting certifications
Experience and Competencies Required
- Minimum Two (2) years relevant proven work experience in a busy environment
- Excellent in planning, analytical and problem-solving abilities
- Proficient in Microsoft suite with advanced excel skills
- Adaptable, flexible, team player and able to persist in hardship areas
- Ability to solve problems and work with minimum supervision
- Knowledge of accounting /finance management system.
- Good understanding of financial accounting, reporting, and grants and contracts management processes
- Appreciation of relevant donor policies and procedures
- Ability to maintain customer focus while handling multiple priorities
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JOB SUMMARY
The Project Manager shall provide technical oversight and administrative roles for the success of the Project by ensuring timely and adequate implementation. He/she will be responsible for overall project and budget management, and line
management of key project staff. With support from the Gender Specialist and the Monitoring and Evaluation Coordination, the Project Technical Manager will
in addition have responsibility for:
- Planning, Implementation, supervision, monitoring and evaluation,
- Compiling technical reports narratives – quarterly, annual and final progress reports
- Developing programmatic tools including budget plans, work plans (with quarterly detailed implementation plans - DIPs) and procurement schedules
- Managing project partnerships and collaborations locally including with County Government and other National Stakeholders
- Review expenditure reports, budget realignments and financial reports
- Participation in Project Steering Committee and ensuring implementation of actions identified by the same
QUALIFICATIONS
Education/Training
Mandatory
- The Project Technical Manager will have a minimum qualification of a university degree, and preferably an advanced degree, or equivalent in Agriculture, Rural development/livelihoods, agribusiness or other relevant field.
Experience and Competencies Required
- Minimum of five years’ experience working in agricultural development, value chains, enterprise, access to financeand/or agribusiness in an East African setting and Kenya in particular
- Consulting, corporate sustainability, start-up and/or financial sector experience preferred.
- Experience in agricultural market & value chain analysis, designing and piloting outgrower schemes or otheractivities linking small holder farmers to agricultural commodities markets
- Experience in potatoes coffee, maize and sugarcane value chains preferred
- Experience in enterprise development, business analytics and SME financing – with a particular focus on agri-businesses and producer organisations
- Experience in commodity price risk management, and financial modelling for agribusinesses
- Experience building capacity development plans for SMEs and producer organisations
- Experience with certification of farmers and their associations like Fair Trade or organic
- Demonstrated experience providing financial and business analysis that increase the competitiveness and inclusiveness of SME and value chain actors
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