Jobs at Kenindia Assurance Company Limited

JOB PURPOSE

The Job Holder is responsible for leading and overseeing the company’s procurement and supply chain activities to ensure efficiency, transparency, and value for money. The role involves evaluating and managing suppliers, negotiating contracts, and implementing procurement strategies that support organizational objectives while maintaining compliance with internal policies and regulatory requirements.

PRINCIPAL ACCOUNTABILITIES
Strategic Procurement Management

• Develop, implement, and continuously improve the company’s procurement policies, procedures, and frameworks in line with the applicable regulations.
• Lead the end-to-end procurement process to ensure transparency, cost-effectiveness, and value optimization.
• Drive supplier performance management, ensuring reliable delivery, quality assurance, and cost efficiency.
• Conduct market analysis to identify potential vendors, assess market trends, and recommend sourcing strategies.
• Review and approve purchase requisitions and LPOs for accuracy and compliance with company standards.
• Lead cost-saving initiatives by identifying opportunities for consolidation, renegotiation, or process improvement.
• Prepare procurement budgets and forecasts aligned with organizational goals and business plans.

Tender and Contract Management

• Drive tendering process, including sourcing, bid evaluation, negotiation, and award recommendations, in collaboration with the Procurement Committee.
• Ensure strict adherence to corporate governance and compliance in all tendering and contracting activities.
• Negotiate and manage supplier contracts, ensuring compliance with agreed terms, performance standards, and service levels.
• Establish and monitor key supplier performance indicators to ensure continuous improvement

Procurement Governance and Administration

• Maintain robust documentation, databases, and filing systems to ensure audit readiness and regulatory compliance.
• Provide management with analytical reports on procurement trends, supplier performance, and budget utilization.
• Supervise and mentor junior procurement staff to enhance efficiency and professional growth.
• Oversee asset procurement, tagging, and inventory management, ensuring accurate recordkeeping in the asset register.
• Define and monitor optimal stock levels to support smooth operations and minimize stockouts or wastage.

KNOWLEDGE AND EXPERIENCE

Qualifications:

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, or Contract Management.
• Professional certification: CIPS, APS-K, CPSP-K, or equivalent.
• Active membership in a recognized procurement professional body.

Experience:

• Minimum of 8 years’ progressive experience in procurement, supply chain, or contract management, with at least 3 years in a supervisory or assistant managerial role.
• Experience in the insurance or financial services industry is a distinct advantage.

SKILLS AND COMPETENCIES

• Strong leadership, negotiation, and supplier management skills.
• Strategic planning and analytical thinking abilities.
• Proven ability to manage multiple priorities and meet deadlines.
• Excellent communication, presentation, and stakeholder management skills.
• High level of integrity, professionalism, and ethical conduct.
• Proficient in ERP/procurement systems and MS Office applications.
• Strong problem-solving and decision-making capabilities.

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JOB PURPOSE

The Facilities and Property Officer is responsible for managing and maintaining the company’s physical infrastructure and ensuring that all facilities are safe, efficient, and well-maintained. The role also oversees the outsourced property management company that manages the company’s real estate investments, ensuring optimal performance, compliance, and value retention. The position involves both operational facility oversight and strategic property management coordination, including the review and consolidation of property financial reports to support management decision-making.

PRINCIPAL ACCOUNTABILITIES
Facilities Management and Maintenance

• Oversee the day-to-day operations and maintenance of company offices, utilities, and equipment to ensure safety, functionality, and efficiency.
• Develop and implement preventive and corrective maintenance schedules for all facilities.
• Supervise office renovations, refurbishments, and relocations to ensure cost efficiency and minimal disruption to operations.
• Manage relationships with outsourced maintenance, cleaning, and security service providers, ensuring adherence to service-level agreements.
• Maintain an accurate facilities and asset register, including tagging and periodic verification.
• Conduct routine inspections to identify risks, safety concerns, and improvement opportunities.

Property and Investment Oversight

• Oversee and evaluate the performance of the outsourced property management company handling the company’s real estate portfolio.
• Review and validate property management reports, including rent rolls, occupancy summaries, maintenance logs, and financial statements.
• Maintain and consolidate monthly and quarterly income statements and financial summaries from the property management company to support management decision-making.
• Monitor rental income collection, lease renewals, property expenses, and ensure compliance with lease terms and statutory obligations.
• Evaluate property performance and recommend strategies to enhance returns, optimize occupancy, and manage costs.
• Liaise with tenants, agents, and regulators to address operational and compliance matters.

Health, Safety, and Compliance

• Ensure compliance with occupational health, safety, and environmental (HSE) standards across all company facilities and properties.
• Conduct periodic safety audits and implement corrective measures in collaboration with relevant departments.
• Develop and coordinate emergency preparedness and evacuation procedures.
• Promote sustainable and safety-conscious practices throughout the organization

Administration, Reporting, and Budget Management

• Prepare comprehensive reports on facilities operations, property performance, maintenance activities, and financial outcomes.
• Manage facilities and property budgets, ensuring adherence to approved expenditure and costefficiency targets.
• Maintain accurate records of contracts, inspections, and compliance documents.
• Supervise and mentor facilities or administrative support staff as applicable.
• Support management in strategic planning for space optimization, lease management, and capital improvement projects.
• Records and document archiving (for compliance and retrieval)
• Franking/postal services management (where applicable)
• Information and data management within facilities and administrative operation

KNOWLEDGE AND EXPERIENCE.

Qualifications:

• Bachelor’s degree in Facilities Management, Business, Real Estate Management, Engineering, or a related field.
• Professional certification in Accounting, Facilities or Property Management (e.g., IFMA, BOMA, NEBOSH, and OSHA) is an added advantage.

Experience:

• Minimum of 5 years’ experience in facilities or property management, with at least 2 years in a supervisory or coordination role.
• Proven experience in managing outsourced property management companies and service providers.
• Strong understanding of real estate financial reporting, lease management, and investment performance tracking.
• Experience in the corporate, insurance, or financial services sector preferred.

SKILLS AND COMPETENCIES

• Strong vendor and contract management skills.
• Excellent analytical and financial reporting skills.
• Sound knowledge of facilities and property management principles.
• Strong leadership, interpersonal, and negotiation abilities.
• Excellent communication and presentation skills.
• Knowledge of HSE regulations and compliance requirements.
• High integrity, professionalism, and attention to detail.
• Proficiency in Microsoft Office and property/facilities management systems