Jobs at Office of the Controller of Budget

Key Responsibilities/ Duties / Tasks 
Duties and Responsibilities will entail:-

• Maintaining practical cost accounting and internal control systems and procedures;
• Identifying, measuring, analyzing and interpreting accounting information to facilitate decision-making; 
• Ensuring the safety of accountable documents; 
• Carrying out variance analysis and advising management; Promoting Prudent Utilization of Public Funds 
• Designing and implementing effective accounting systems; 
• Maintaining book of debtors, debt accounts and monitoring payments; 
• Managing accounting information, which includes coordination and rationalization of estimates, annual appropriation and fund accounts, cash flow control and cost analysis; 
• Overseeing commitment of funds and expenditure trends; and 
• Providing accurate and timely management accounting reports and business performance data.

Job Dimensions: 

• Financial Responsibility
• Process payments and committal transactions (Kshs 700 Million)
• Signatory to the OCOB operational bank accounts (Mandatory Signatory)

Responsibility for Physical Assets 

• Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register Responsible for safe custody of assets register

Decision Making / Job Influence 

1. Financial,
2. Analytical
3. Advisory
4. Strategic
5. Operational

Working Conditions

• Is exposed to minimum disagreeable conditions. The jobholder has normal office facilities which include own office with desk and access to a personal computer (PC) and a telephone. 
• The role is predisposed to risk of prosecution arising from incomplete/inaccurate information published which may result in false or misleading reports and wrong decisions being made as well as arising from loss of funds due to approval process.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Promoting Prudent Utilization of Public Funds 
• Bachelor’s degree in any of the following disciplines: - Commerce (Accounting Option), Business Administration (Accounting Option), Business Management (Accounting Option) or equivalent qualification from a recognized institution Professional Qualifications / Membership to professional bodies 
• Certified Public Accountant (CPA K) by Kenya Accountants and Secretaries Examination Board (KASNEB) or equivalent qualification from a recognized institution; 
• Must be a member of a recognized professional body e.g. Institute of Certified Public Accountants of Kenya (ICPAK) in good standing;
• Certificate in a management course lasting not less than four (4) weeks from a recognized institution.

Previous relevant work experience required. 

• At least six (6) years’ experience in a relevant field
• Functional Skills, Behavioral Competencies/Attributes:
• Proficiency in computer applications; 
• Shown merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution.

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Key Responsibilities/ Duties / Tasks 
Duties and Responsibilities will entail:-

1. Providing technical support to the Parliamentary and County Assembly Committees on matters raised in the COB’s reports;
2. Verifying, preparing, and processing supporting documentation for withdrawals requests for approval by the controller of budget;
3. Preparing quarterly, annual and special reports on budget implementation for both the County Executive and County Assemblies.
4. Preparing budget implementation reports for the County Governments in accordance with Article 228 (6) of the Constitution; Promoting Prudent Utilization of Public Funds 
5. Carrying out investigations and preparing reports emanating from County Governments on any matters that have come to the attention of the Controller of Budget in accordance with Article 252(1)(a); 
6. Reviewing County Fiscal Strategy Paper and making recommendations;
7. Reviewing draft budget estimates and making recommendations; 
8. Reviewing budget planning documents and making recommendations;
9. Maintaining and updating implementations of resolutions matrices derived from OCOB national government reports;
10. Implementing and reviewing strategies, frameworks, work plans, legislation, policies, guidelines, procedures, and regulations for the OCOB;
11. Analyzing data for the development, implementation, and review of policies, procedures, and regulations on budget implementation, national government; 
12. Conducting regular training to key staff on budget implementation and exchequer processes as specified by OCOB; 
13. Reconciling the Exchequer Control Ledgers to Appropriation Acts and preparing monthly reports on withdrawals from the County Revenue Fund. Monitor and analyze revenue performance by the County Governments and prepare monthly reports;
14. Undertaking variance analysis on regular basis on the withdrawal from County Revenue Fund and Approved Budget and Actual Expenditure and preparing reports and advising on mitigation measures;
15. Undertaking monthly reviews of the cash book and vote books reports of the County Government;
16. Preparing and updating programmes and projects databases and conducting periodic monitoring of county programmes and projects and prepare projects implementation status reports; 
17. Developing partnerships with key offices and stakeholders; and
18. Organizing public participation programs to disseminate information on budget implementation in the counties.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Finance, Commerce, Business Administration or equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Financial Analyst (CFA) or equivalent;
• Must be a member of a recognized professional body e.g. Institute of Certified Public Accountants of Kenya (ICPAK) in good standing 

Previous relevant work experience required. 

• At least three (3) years’ experience in a relevant field

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Duties and Responsibilities at this level will entail:- 

• Recording financial transactions (income and expenditure) in accordance with the organizational and tax authority requirements;
• Preparing ledger balances, control accounts and statements and reconciling
• Verifying payment vouchers and committal documents to ensure compliance to approved procedures rules and regulations; 
• Ensuring safe custody of cash, cheques, financial records and other accountable documents; 
• Liaising with suppliers to facilitate reconciliation of accounts; 
• Gathering, analyzing and reporting on information on income and expenditure to support decision- making and management planning;
• Drafting trial balances and financial statements; 
• Ensuring statutory deductions are remitted to relevant authorities; 
• Carrying out accounting operational performance analysis; and 
• Preparing final accounts and statements. year Internship in relevant discipline with a reputable organisation.

Must have undertaken at least one-Key Responsibilities/ Duties / Tasks 

Academic qualifications 

• Either Bachelor degree in any of the following disciplines: - Commerce (Accounting Option), Business Administration (Accounting Option), Business Management (Accounting Option) or equivalent qualification from a recognized institution
• Previous relevant work experience required. 
• At least three (3) years’ experience in a relevant field

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Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Information Communication & Technology, Computer Science, or equivalent qualification from a recognized institution;

Professional Qualifications / Membership to professional bodies

• Microsoft Certified Solutions Expert (MCSE) or possess any of the following Certifications; Cisco Certified Network Professional; Certified Data Centre Professional; Red Hat/Unix/Linux Certified Systems Administrator, Database Administrator certifications;
• Skills in programming languages such as Java, .Net, PHP, C, C++, Python etc.;
• Knowledge of networking protocols, HTML, XML and scripting
• languages

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Duties and responsibilities at this level will entail:- 

• Collecting and collating data for the development, implementation and review of policies, procedures and regulations on budget implementation, County governments;
• Collating and compiling data for preparation of budget implementation reports for publication, County Governments
• Implementing internal monitoring and control systems and procedures for budget implementation, County Governments;
• Implementing a business continuity plan in the department;
• Preparing special reports on particular issues upon request by the President, Parliament, or County Assembly;
• Preparing quarterly budget implementation and monitoring reports for County Governments;
• Implementing policies, systems, work plans, procedure manuals, statutory circulars, and legislations;
• Reviewing County Fiscal Strategy Papers and makingrecommendations;
• Reviewing draft county budget estimates and making recommendations; 
• Reviewing budget planning documents (Medium Term Plans, Budget Policy Statements, County Budget Review Outlook Papers, and Sector reports) and making recommendations; and
• Maintaining and updating implementations of resolutions matrix derived from OCOB report.

Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Finance, Commerce, Business Administration or equivalent qualification from a recognized institution;
• Must have undertaken at least one-year Internship in relevant discipline with a reputable organisation.

Functional Skills, Behavioral Competencies/Attributes:

• Proficiency in computer applications; 
• Meet the requirements of Chapter Six of the Constitution of Kenya 2010

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Key Responsibilities/ Duties / Tasks 
Duties and responsibilities will entail:- 

• Undertaking objective research and analysis on budget implementation matters;
• Collecting, collating and analyzing data on budget implementation;
• Updating database on macro-economic and fiscal indicators relating to budget implementation matters and preparing briefs;
• Preparing research papers and policy briefs on budget implementation;
• Identifying areas of research and preparing concept papers; 
• Carrying out research on compliance to budgetary ceilings by Parliament on National and County government expenditure in line with section 5(d) of the Controller of Budget Act, 2016;
• Undertaking research and preparing special reports on particular issues on budget implementation;
• Reviewing County Fiscal Strategy Papers and Budget Policy Statements in line with section 8 of the Controller of Budget Act, 2016;
• Collecting, collating and analyzing macro-economic and socioeconomic fiscal data;
• Undertaking research activities on matters that have come to the attention of the Controller of Budget in accordance with Article 252(1)(a);
• Updating data & information and documentation centers for information sharing; and
• Undertaking research on the effect of emerging trends on budget implementation.

Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Information Science, Knowledge Management, Communication, Finance, Research or equivalent from a recognized institution;
• Must have undertaken at least one-year Internship in relevant discipline with a reputable organisation.

Functional Skills, Behavioural Competencies/Attributes:

• Proficiency in computer applications 
• Meet the requirements of Chapter Six of the Constitution of Kenya 2010

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Key Responsibilities/ Duties / Tasks 
Duties and responsibilities will entail:- 

• Providing support in the integration and automation of OCOB ICT systems; 
• Writing, testing, debugging/troubleshooting and maintaining the source code of software;
• Installing and maintaining prescribed software and applications in OCOB.

Job Competencies (Knowledge, Experience and Attributes / Skills). 

• Providing input to the design and development of test plans (e.g. test objectives, test cases, test data, test scripts) and acceptance testing 
• Performing regular system backups and recovery
• Participating in preparation of specifications for various ICT equipment and systems
• Providing network and internet support services
• Installing and support of OCOB ICT hardware and software
• Updating performance of ICT systems;
• Updating OCOB website;
• Maintaining information security management systems;
• Preparing reports on the implementation of use and disclosure of information and the protection of personal data in line with the Access to Information Act, 2016; 
• Providing user support;
• Maintaining a Risk Management Register; and 
• Drafting routine correspondences. 

Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Information Communication & Technology, Computer Science, Business Information Technology or equivalent qualification from a recognized institution;
• At least a one-year Internship Programme with a reputable organisation.

Functional Skills, Behavioral Competencies/Attributes:

• Meet the requirements of Chapter Six of the Constitution of Kenya 2010